Meeting Minutes
nMinutes of all meetings are kept as the official record
of business transacted.
nMinutes include a brief summary of the item and a record
of the legislative actions from
the meeting. They do not include what is said by individual commission members, or members of the
public. Minutes of a Public Hearing
list only the names of the individuals
who spoke and their position.
nMinutes are approved at regular meetings of the body and
become the official record of its
activities. Any corrections to the minutes
may be made in public meetings, with approval of the majority of the body.
nIf a member of the public submits a document to the body
during a meeting, staff files
it with the meeting packet.