SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JANUARY 5, 2010
3:00 P.M. (MAYORS CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 707, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin
Unrepresented Employees: Interim City Manager2.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3:15 P.M. (CITY COUNCIL CHAMBER)
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3.
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STUDY SESSION
3.1
The Budget Staff will present several potential revenue generating options to the Council for their review and input. Today’s focus will be on revenue items that would generate significant financial benefit. It should be noted that some of the items presented today require voter approval. They include adjustments to Sales Tax, Transient Occupancy Tax, and Business Tax. A parcel tax and an update to the City’s Utility User’s Tax will also be discussed.
There are other fee based items that would not require voter approval that will also be presented. These include an Emergency Medical Services (EMS) Subscription Program, a Parking Fine increase, and fee increases for City services. A City-wide fee study is currently underway and departments are working with a consultant to determine the current cost of services. It is expected that preliminary results of that study will be available in February.
4:00 P.M.
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(CITY COUNCIL CHAMBER)
4.
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. APPROVAL OF MINUTES -- NONE
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
10.1 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 2505 MAYA COURT
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $11,858.72 against the property located at 2505 Maya Court for violations of the City Code that remain uncorrected by the responsible party, Jose Estrella Perez, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.2 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 831 LINK LANE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $31,815.91 against the real property located at 831 Link Lane for violations of the City Code that remain uncorrected by the responsible party, Olga Bermudez Alonzo, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
This resolution, recommended by the Human Resources Department, amends the City’s Classification and Salary Plan by creating the job class of Code Enforcement Officer at the same salary range as the existing Building Inspector classification, with a step salary range of $5400 - $5667 - $5947 - $6247 - $6558 per month and Senior Code Enforcement Officer, at the same salary range as the existing Senior Building Inspector classification, with a step salary range of $6262 - $6585 - $6902 - $7247 - $7611 per month. Both new classifications are to be placed in Unit 7, Technical, the same unit as Building Inspector classifications.
10.4 RESOLUTION -- APPROPRIATING DEPARTMENT OF ENERGY RECOVERY ACT GRANT FUNDS TO PROJECTS
This resolution, recommended by the Utilities Department, appropriates, $1,509,500 in Energy and Efficiency Community Block Grant Recovery Act funds from the Department of Energy to seven projects after the award has been finalized. The funds will be appropriated to the following projects: Regional Building Retrofit Program, Electric Vehicle Infrastructure, Intelligent Transportation System, LTP Solar Arrays, Street Light Efficiency Project, Weatherization for Low Income, and Greenhouse Gas Reduction Program.
This resolution, recommended by the Utilities Department, authorizes the City Manager to sign a $150,950 interagency agreement with the Sonoma County Transit Authority to help fund countywide efforts to 1) develop a plan to guide the systematic regional installation of energy efficiency retrofit improvements on building stock in both incorporated and unincorporated areas of the County, and 2) implement a pilot project, the source of funds being the 2009 Recovery Act Energy and Efficiency Conservation Block Grant administered by the Department of Energy.
This resolution recommended by Police will approve and authorize the appropriation of funds from the U.S. Department of Justice, Office of Justice Programs for the FY 09 Recovery Act Edward Byrne Memorial Competitive Grant Program in the amount of $1,279.754, Project No. 4199; and approve the allocation of eight (8) limited term civilian positions in the Police Department.
10.7 RESOLUTION -- CALGRIP GRANT PROPOSAL
This resolution, recommended by the Recreation, Parks & Community Services Department, directs staff to submit a proposal for the 2010 California Gang Reduction, Intervention and Prevention Program (CalGRIP), Safe Community Partnership component for Cities, and upon receipt of the grant award of $400,000, authorizes the Chief Financial Officer to increase appropriations in account number 4813.
This resolution, recommended by the Human Resources Department, authorizes a benefit package for employees being laid off between January 1, 2010 and June 30, 2010.
This resolution, amends the Salary and Classification plan by adding 1.0 FTE Departmental Application Specialist to support the upcoming Environmental Compliance pretreatment software, eliminates a vacant 1.0 FTE Senior Administrative Assistant to offset some of the costs and adjust the Departmental Application Specialist salary range to $4,490 - $4,713 - $4,948 - $5,196 - $6,252 per month. No additional funding is being requested.
11. REPORT ITEMS11.1
BACKGROUND: In June, 2009, the City of Santa Rosa’s Art in Public Places Committee announced the Nissan Public Art Project, a public art commission opportunity. Twenty artists answered the “Request for Qualifications”. A Selection Panel was formed, consisting of arts professionals and representatives from the City’s Design Review Board, Nissan Santa Rosa, and the surrounding neighborhood. After careful consideration, the panel selected three finalists. Public input was invited when the finalists’ proposals were displayed at the Santa Rosa Plaza Mall. The selection panel made their final decision on October 27 and forwarded their recommendation to the Art in Public Places Committee on November 2. The Art in Public Places Committee voted unanimously to support the panel’s recommendation of Mark D. Grieve’s “Bicycle Obelisk” and now forward this recommendation to Council.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department and the Art in Public Places Committee, that the Council, by motion, authorize the Director of Recreation, Parks & Community Services to enter into an artwork license agreement with Mark D. Grieve in the amount of $37,000 to place art work on city property at the intersection of Santa Rosa Avenue and South A Street.
11.2
BACKGROUND: On January 21, 2003, the City entered into a collection services contract with North Bay Corporation for the hauling of refuse, yardwaste and recyclable materials in accordance with Chapter 9-12 of the City Code. This contract granted an exclusive franchise to North Bay Corporation from February 1, 2003, to December 31, 2012, and established specific performance requirements to be complied with during this period. In April of 2008, North Bay Corporation made a request to extend the term of the franchise contract for 15 years in exchange for payment of a franchise extension fee along with other enhancements to benefit the ratepayers. This request has been modified to include a five year extension with a potential for an additional five years. This request has been reviewed by the Council's Solid Waste Subcommittee and will satisfy the outstanding financial audit that was prepared for calendar years 2005 - 2008 and will also require all street sweeping to be provided by North Bay Corporation.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, authorizing the Mayor to sign the Amended and Restated Collection Services Contract between the City of Santa Rosa and North Bay Corporation.
11.2 Part 2
11.3
BACKGROUND: City Manager Jeff Kolin resigned his position as City Manager effective January 15, 2010. It is necessary to appoint an Interim City Manager immediately while the City conducts a recruitment for the permanent City Manager position.
On December 15, 2009, the City Council voted to appoint Wayne Goldberg as the Interim City Manager subject to reaching satisfactory terms and conditions for an employment contract and authorized the Mayor to negotiate an employment agreement on behalf of the City.
Mr. Goldberg has agreed to the terms and conditions set forth in the Employment Agreement –Interim City Manager. The term of the agreement will commence on January 11, 2010 and continue until the City appoints a permanent City Manager.
The City Charter requires that the compensation for the salary of the City Manager be established by ordinance.RECOMMENDATION: It is recommended that the Council, by resolution, appoint Wayne Goldberg to the position of Interim City Manager and approve the Employment Agreement –Interim City Manager and authorize the Mayor to execute said agreement on behalf of the City. It is further recommended that the Council adopt an ordinance establishing the salary of the Interim City Manager in the amount of $15,890 per month in accordance with the terms of the agreement.
11.4
BACKGROUND: City Manager Jeff Kolin resigned from his position as City Manager effective January 15, 2010 and it is necessary to conduct an executive search for a new City Manager. The Human Resources Department has provided three options for Council’s consideration in selecting the executive search team for this recruitment.
RECOMMENDATION: It is recommended by the Human Resources Department that the Council provide direction on the method for recruiting for the new City Manager.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.5
BACKGROUND: Southwest Community Health Center is requesting that the California Municipal Finance Authority (CMFA) serve as the municipal issuer of Bonds in an aggregate principal amount not to exceed $16,000,000 of tax-exempt revenue bonds. The proceeds of the Bonds will be loaned to Southwest Community Health Center, a nonprofit public benefit corporation, to finance (i) the purchase of an approximately 42,500 square foot building situated on 2.83 acres at 3569 Round Barn Circle, Santa Rosa, California, (ii) the construction of tenant improvements to the building, and (iii) the purchase of equipment and furniture for the building, for use as a community clinic. In order for all or a portion of the Bonds to qualify as tax-exempt bonds, the City of Santa Rosa must conduct a public hearing providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project, and must become a member of the CMFA. There are no costs associated with membership in the CMFA and the City will in no way become exposed to any financial liability by reason of its membership in the CMFA. In addition, participation by the City in the CMFA will not impact the City’s appropriations limits and will not constitute any type of indebtedness by the City.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, authorize the City to become a member of the California Municipal Finance Authority by executing a Joint Exercise of Powers Agreement, and approve the issuance of Bonds for the purpose of financing the acquisition, construction, improvement and equipping of community clinic facilities located at 3569 Round Barn Circle, Santa Rosa, California.
11.6
BACKGROUND: Beginning in February, 2009, the Design Review Board initiated a series of discussions on “Superior Design”. On July 16, 2009, the Board recommended (6-0-1) the City Council amend the City of Santa Rosa Design Guidelines regarding “Superior Design”, specifically amending the text of Subsection C (Introduction) and adding a new table entitled “Framework of Design Review”; and further recommended amendment of Zoning Code Section 20-52.030 (J), adding a new finding for Design Review approval that references the above noted “Framework of Design Review”. The intent of the amendments is to comply with General Plan Policy UD-A-5 which requires new development to be of “Superior" quality, and to improve design quality by addressing broader review criteria, in addition to applying the more specific guidelines identified throughout the body of the Design Guidelines. On October 22, 2009, the Planning Commission supported the Board's efforts and recommended (6-0-1) the Council amend the Zoning Code as noted.
RECOMMENDATION: It is recommended by the Design Review Board and Planning Commission, that the Council, by resolution, amend the Santa Rosa Design Guidelines (Introduction, Subsection C) to include a new Framework of Design Review table; and introduce an ordinance, amending the Zoning Code (Section 20-52.030 (J) by adding a new finding for Design Review approval that references compliance with the new "Framework of Design Review" table.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
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16
MAYOR'S/COUNCILMEMBERS’ REPORTS
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17
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
January 12
Study Session - Budget Deficit Reduction Items
Staff Briefing - Geysers Recharge Project
Consent - Amendment to December 1, 2009 Budget Deficit Reduction Measure
Consent - Agreement for Deferral of Payment of Certain Development Related fees for Amorosa II, Burbank Housing Development Corporation - 2740 Dutton Meadow
Consent - Transportation Fund for Clean Air/California Energy Commission AB 118 Project Proposal
Consent - Transportation Enhancement Program - Sixth Street Bicycle and Pedestrian Linkage
Public Hearing - Sonoma Highway Rezoning
Public Hearing - Fairgrounds Rezoning
January 19 No City Council Meeting
January 26
Study Session - Transit Mall Relocation During Construction
Staff Briefing - Low Impact Development Prioritization Letter
Report - Streets and Road Program Assessment
Report - Specific Plan for 2010 Area
Public Hearing - FY 2010/11 Budget Priorities
February 16 No City Council Meeting
Pending: Consent - Agreement with County Regarding AB811
Report - Taxi Cab Regulations
Report - Burbank Avenue Utilities Certificate
Report - Lobbyist Registration Independent Campaign Disclosure
Public Hearing - Stony Point Road Underground Utility District
Public Hearing - Stony Point Road Reconstruction and Widening Project, Supplement to the Environmental Impact Report
MEETINGS FOR THE WEEK OF JANUARY 4, 2010
January 5
Downtown Subcommittee, 8:30 AM, City Hall - 100 Santa Rosa Avenue, Room 10
January 6
City Council Budget Subcommittee, 9:30 AM, Steele Lane Community Center - 415 Steele Lane, DeMeo Room
Cultural Heritage Board, 2:30 PM, City Hall - 100 Santa Rosa Avenue, Room 7
January 7
Board of Public Utilities, 1:30 PM, City Hall - 100 Santa Rosa Avenue, Council Chamber
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at http://srcity.org