1.         CALL TO ORDER AND ROLL CALL

2.  1         STUDY SESSION

2.1  2       STUDY SESSION – MID-YEAR FINANCIAL UPDATE; BUDGET DEFICIT REDUCTION OPTIONS

The purpose of the study session is to update the Council on the status of General Fund finances midway through the 2007/08 fiscal year as well as to review a list of budget deficit reduction options.

A presentation of the Mid-Year Financial Update will be given, which compiles six months of actual FY 2007/08 data, along with a projection for the remainder of the year.  An economic outlook will be presented that discusses current and projected trends that will affect this fiscal year and beyond.  The presentation will list General Fund Revenues and provide an updated projection.

An update of the General Fund Five-Year Forecast including revised model assumptions will be provided.  New revenue, expenditure and reserve projections for fiscal years 2007/08 through 2011/12 will be discussed.  

As discussed at the Fall Financial Update, a structural deficit exists within the General Fund.  Action was taken by the City Council in December to address a portion of the shortfall.  Staff will provide a list of additional proposed expenditure reductions and revenue options to further address the deficit.  The Council may provide direction to staff regarding these matters.

3.  3         ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM

3.1       CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives:  Fran Elm, Employee Relations Manager; Karen Walker, Human Resources Director

Employee Organizations:  Santa Rosa City Employees Association (SRCEA) representing Units 4 (Support Services), 6 (Professional) and 7 (Technical)

3.2       CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b)(1) of Government Code section 54956.9. (two cases)

3.3       ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN CITY COUNCIL CHAMBER

4:00 P.M. (CITY COUNCIL CHAMBER)

4.  4         ANNOUNCEMENT OF ROLL CALL

5.  5         REPORT, IF ANY, ON STUDY SESSION(S) AND CLOSED SESSION(S)

6.         PROCLAMATIONS/PRESENTATIONS

6.1  6       PROCLAMATION – KAREN WALKER RETIREMENT

6.2  7       PROCLAMATION – SUSTAINABLE NEIGHBORHOOD RESOLUTION

6.3  8       PRESENTATION – SOLAR/CARBON FOOTPRINT AWARDS

6.4  9       PROCLAMATION – NATIONAL WEAR RED DAY FOR THE AMERICAN HEART ASSOCIATION

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.

PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 12.

7.         STAFF BRIEFINGS

This time is reserved for City staff to brief the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

7.1  10       ACCEPTED HYBRID BUS

Staff will brief the Council regarding the City's first gasoline hybrid bus.  Santa Rosa CityBus, in an effort to reduce its fleet emissions, converted a diesel bus to a gasoline hybrid electric bus. The conversion was completed by Complete Coach Works in Riverside for approximately $400,000. This is, essentially, a new bus, and the Department saved approximately $150,000 by rebuilding an existing bus as opposed to buying a brand new one. This is the first hybrid bus in the City's fleet, and all future purchases will be of the same technology or better. Through the use of hybrid technology, the City will see not only a reduction in its fleet emissions, but it also plans to see a reduction in overall fuel consumption.  This project was 100% grant funded, and no funds from the City's General Fund were used.

7.2  11       PUBLIC SERVICES ANNOUNCEMENT ON STREET SMARTS

Staff will share with Council two new video PSA’s for the Street Smarts Program.  City staff recently secured permission from the National Highway Traffic Safety Administration to customize the PSA’s and use them as part of our local Street Smarts campaign to reduce speeding.

8.  12         APPROVAL OF MINUTES – DECEMBER 18, 2008 REGULAR MEETING MINUTES

9.  13         STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

10.  14       CONSENT ITEMS

10.1    MOTION – CONTRACT EXTENSION - SECURITY GUARD SERVICES

This motion, recommended by the Administrative Services Department, extends Contract No. 03-6641 for security guard services at various City facilities/locations with Commercial Protective Services, Inc., Gardena, California, for an additional three months, with no increase in contract unit price.  The total contract amendment is $160,790.40.

10.2    MOTION – CONTRACT EXTENSION – AUTO PARTS SUPPLY

This motion, recommended by the Administrative Services and Public Works Departments, extends Contract No. 06-8558 for auto parts supply with Smothers Parts International, Santa Rosa, California, for an additional one-year term, with no overall price increase.  The total amount of the contract extension is $155,000.

10.3    MOTION – PURCHASE OF GILLIG HYBRID ELECTRIC BUSES

This motion, recommended by the Department of Transit and Parking, approves a cooperative purchase contract award and authorizes the Director of Transit and Parking to execute a contract with the Gillig Corporation for the purchase of three (3), 29-foot, low-floor, diesel hybrid electric buses. This purchase is fully grant funded and to be allocated from fund 0651 in the amount of $1,950,000.

10.4    RESOLUTION – BID AWARD – PARKING CITATION MANAGEMENT SYSTEM SOFTWARE

This resolution, recommended by the Administrative Services, Finance and Transit & Parking Departments, awards a bid for parking citation management system software to Electronic Data Collection Corporation, Inc., Temecula, California, in the amount of $104,190.

10.5    RESOLUTION – FUNDING AGREEMENT FOR THE STORM DRAIN DECAL PROGRAM EXPANSION PILOT PROJECT

This resolution, recommended by the Public Works Department, authorizes the Director of Administrative Services to appropriate $20,000 to Account 3352 from the California Integrated Waste Management Board (CIWMB) Used Oil Block Grant Fund to fund the Storm Drain Decal Program Expansion Pilot Project.

10.6    RESOLUTION – SPECIAL ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 3773 FINLEY AVENUE

This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $71,511.15 against the property located at 3773 Finley Avenue for City Code violations that remain uncorrected by the responsible party, Maria Luisa Beas, and authorizes recording of the lien and placing the assessment on the property tax roll for collection.

10.7    RESOLUTION – SPECIAL ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 550 RICHMOND DRIVE

This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $16,291.02 against the property located at 550 Richmond Drive for City Code violations that remain uncorrected by the responsible parties of John and Osman Vincent and authorizes recording of the lien and placing the assessment on the property tax roll for collection.

10.8    RESOLUTION – SPECIAL ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 217 HEWITT STREET

This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $1,956.63 against the property located at 217 Hewitt Street for City Code violations that remain uncorrected by the responsible party of Gerald Aronow, agent for Rayfield Aronow Trust, and authorizes recording of the lien and placing the assessment on the property tax roll for collection.

11.       REPORT ITEMS

11.1  15    REPORT – PARKING ASSESSMENT EXEMPTION

BACKGROUND:  In 1981, the Council adopted Resolution No. 15137, which exempted certain real properties located within the boundaries of the downtown parking district from payment of parking assessments.  Requirements for the exemption are that the property be owner-occupied and used exclusively for residential purposes.  On October 4, 2005, by Resolution No. 26407, the Council extended application of the exemption to owner-occupied residential condominiums.

A request has now been made by the property owner of a "live/work" unit seeking relief from the downtown parking assessment levied against his property.  At the time the resolutions identified above were approved, there were no "live/work" or "work/live" units within the parking district and neither of the resolutions contemplated application of the exemption to these types of dwellings.

RECOMMENDATION: It is recommended by the Department of Transit and Parking that the Council, by resolution, authorize the parking assessment exemption be extended to owner-occupied dwellings within the Central Parking Service Facilities District that are used by the owner as the owner’s principal place of residence and for which there is a Homeowners Exemption filed with the County Assessor's Office.

5:00 P.M.

11.2  16    PUBLIC HEARING – FY 2008/09 BUDGET PRIORITIES

BACKGROUND:  The City Council is interested in seeking input from the public, either oral or written, on budget priorities for the upcoming fiscal year.  The City’s Charter, Section 28 (a), provides for a public hearing to be held each year for this purpose.  This hearing has been noticed and scheduled in order for the Council to receive the public's input and to comply with the Charter requirements.  The budget year to be addressed in this hearing is the 2008/09 fiscal year. 

RECOMMENDATION: The City Council should consider written and oral comments presented at the public hearing for future budget deliberations.  No action is necessary.

11.3  17    PUBLIC HEARING – FISCAL YEAR 2008/2009 FUNDING PRIORITIES FOR FEDERAL AND LOCAL FUNDS ALLOCATED TO PUBLIC SERVICES AND AFFORDABLE HOUSING PURPOSES

BACKGROUND:  Annually, the Council adopts priorities for the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds.  The U.S. Department of Housing and Urban Development has not published funding allocations for Fiscal Year 2008/2009, but they are estimated to be a ten percent (10%) reduction or $1,161,705 in CDBG and $733,802 in HOME funds.  The federal funds, coupled with local funds, are used for funding housing, community development, and assistance for special populations through programs (referred to as Public Services) that are administered by the Department of Economic Development and Housing (EDH).  Based on the prior action of Council, the HOME funds and 85 percent of the CDBG funds are allocated to the Santa Rosa Housing Trust for use in affordable housing programs approved by the Housing Authority.  The remaining 15 percent of the CDBG allocation and a General Fund contribution will be used to provide funding for the City's centralized homeless services model and the Sonoma County Fair Housing Program.

RECOMMENDATION:  The Department of Economic Development and Housing (EDH) recommends that the Council, by resolution, (1) authorize the use of HOME funds and 85 percent of the CDBG funds for use by the Santa Rosa Housing Trust in support of affordable housing programs approved by the Housing Authority; (2) authorize a waiver of Council Policy 000-48 to allow EDH to turn-back $33,333 of its allocated General Fund resources (Real Property Transfer Tax); (3) allocate an estimated $174,255 in CDBG funding and $32,400 in General Fund money (Real Property Transfer Tax) for a total of $206,655 to Public Services, specifically in support of the federally mandated Fair Housing program and the City's centralized homeless services model (Catholic Charities' Homeless Services Center and Family Support Center); and (4) authorize the CDBG Committee to reconvene and consider funding allocations in the event that the estimated federal funding increases or additional local funds are available.

11.4  18    PUBLIC HEARING – APPEAL OF THE DECISION BY THE CHIEF OF POLICE TO REVOKE MASSAGE ESTABLISHMENT/OUT-CALL PERMIT ISSUED TO DANIEL THEPPANYA FOR HIS BUSINESS KNOWN AS “HELP POINT”, LOCATED AT 1774 PINER ROAD, SUITE A

BACKGROUND:  After conducting a Revocation Hearing with Daniel Theppanya, the Chief of Police revoked Mr. Theppanya's Massage Establishment/ Out-Call Permit for his business known as “Help Point”, located at 1774 Piner Road, Suite A. The basis for the revocation was violations of the Santa Rosa City Code sections 6-32.110(A)(1),(6),(7),(10) and 6-32.120(A).  The applicant has appealed this decision.

 RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, uphold the decision of the Chief of Police to revoke the Massage Establishment/Out-Call Establishment permit to Daniel Theppanya and his business known as “Help Point”, located at 1774 Piner Road, Suite A. 

12.  19       PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.

13.       WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

13.1    BOARD OF PUBLIC UTILITIES ATTENDANCE: 4TH QUARTER 2007

13.2    COMPREHENSIVE ANNUAL FINANCIAL REPORT, HOUSING AUTHORITY AND REDEVELOPMENT AGENCY ANNUAL FINANCIAL REPORTS FOR JUNE 30, 2007

13.3    CALIFORNIA DEPT OF HOUSING AND COMMUNITY DEVELOPMENT REVIEW OF SANTA ROSA’S ADOPTED HOUSING ELEMENT AMENDMENTS

14.  20       MAYOR'S/COUNCILMEMBERS’ REPORTS

15.       CITY MANAGER'S/CITY ATTORNEY’S REPORTS

16.       [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

17.  21       ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda. 

**Quasi-judicial or adjudicative action.

 

February 5                

Study Session – Sonoma County Transportation Commission Poll

Consent – Meadowcreek Associates, LLC, Capital Facilities Fee Reimbursement Agreement 

Report – Adoption of MOU

Public Hearing – Redwood Credit Union Rezoning, 1623, 1701 and 1739 4th Street

Appointment of Chair and Vice-Chair to the City Selection Committee - Remote Access Network (RAN)

February 12             

Board Vacancy Interviews

Consent – Fire Retiree Stipend Plan

Consent – Acceptance of two grants for Santa Rosa High School and Maria Carillo                                    

Report – City Debt Management Policy

Report – USO’s Petition for a New Unit Represented by OE 3 Public Hearing – Eminent Domain on Todd Rd. – Utilities Sewer Replacement

February 19             

NO MEETING

February 26             

Joint Study Session – Redevelopment Agency – Status of nnexations

Consent – Traffic Signal Synchronization Bond

Consent – Grant of Easement – City of Sebastopol

Consent – Grant Deed to Sonoma County Water Agency

Report – Courthouse Square Contract Award (Continued from 1/8/08 Council Meeting)

Report – Surplus Property Sale

Report -- Solid Waste Franchise Amendments

Report – Property Purchase on Walker Avenue 

Report – 6th Street Undercrossing

Public Hearing – Varenna at Fountaingrove Easement Vacation

March 13                

City Council Retreat

Pending                   

Joint Study Session – Community Advisory Board

Study Session – Sidewalk Repairs

Study Session – CTS Updates

Staff Briefing – Industry Workshop on Water Service Construction Standards

Staff Briefing – California Tiger Salamander Update

Measure M Cooperative Agreements for Mendocino Avenue and JC Overcrossing

Increase in Animal Control Fees

Measure O Implementation Plan Amendments

MEETINGS FOR THE WEEK OF JANUARY 29, 2008

 January 28                Housing and Redevelopment Agency (Council Chamber)

 

 

Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting.                        Meeting information can also be accessed via the internet at: http://srcity.org