SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
FEBRUARY 23, 2010
2:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to 3 minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 707, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.2 CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9
2.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 983 Sonoma Avenue, Santa Rosa CA 95404
APN 009-171-029
Agency Negotiator: Josh Maresca, Right-of-Way Agent
Negotiating Parties: Housing Authority of Santa Rosa
Under Negotiations: Price and terms of payment2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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3:00 P.M.
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(COUNCIL CHAMBER)
3. JOINT STUDY SESSION WITH BOARD OF PUBLIC UTILITIES
3.1 CALL TO ORDER AND ROLL CALL OF CITY COUNCIL AND BOARD OF PUBLIC UTILITIES
3.2 PUBLIC COMMENTS: Comments from the public will be allowed at this time on the joint study session.
3.3
Sonoma County Water Agency staff will present to the Council and Board of Public Utilities the 2010/11 Water Transmission System budget request to the Sonoma County Board of Supervisors in a joint study session. Members of the Council and the Board of Public Utilities may discuss this information and ask questions of Agency staff.
3.4 ADJOURN JOINT STUDY SESSION AND SPECIAL MEETING OF THE BOARD OF PUBLIC UTILITIES AND RECONVENE CITY COUNCIL IN REGULAR SESSION
4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will demonstrate new, enhanced Geographic Information System (GIS) services now available to residents. GIS-based information enables viewing of planned development, parcel lines, aerial images, census information and other information relevant to City of Santa Rosa residents. The GIS system is also heavily used internally by City staff to efficiently locate information and perform analysis on geographic trends within the city limits.
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APPROVAL OF MINUTES – JANUARY 26, 2010 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
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CONSENT ITEMS
10.1 MOTION -- ART IN PUBLIC PLACES COMMITTEE APPOINTMENTS
This motion approves the appointments of Chrissy Kaufman, Judy Kennedy and Michele Lott to fill at-large positions on the Art in Public Places Committee.
10.2 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 511 JULLIARD PARK DRIVEThis resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $974.89 against the property located at 511 Julliard Park Drive for violations of the City Code that remain uncorrected by the responsible party, Ralph E. Dunsdon, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.3 RESOLUTION - ACCEPTANCE OF PROPOSITION 1B FUNDS FROM CALIFORNIA TRANSIT SECURITY GRANT PROGRAM – CALIFORNIA TRANSIT ASSISTANCE FUNDThis resolution, recommended by the Transit Department, authorizes the submittal of an application to the California Emergency Management Agency requesting $25,113 from the California Transit Security Grant Program – California Transit Assistance Fund (CTSGP-CTAF) to implement a Transit Video Surveillance System; and appoints the Transit Director as the authorized agent to execute any actions necessary for this application, the acceptance of these funds, and the completion of the project.
10.4 RESOLUTION - ACCEPTANCE OF PROPOSITION 1B FUNDS FROM THE STATE PROPOSITION 1B PUBLIC MODERNIZATION, IMPROVEMENT, AND SERVICE ENHANCEMENT ACCOUNT FUNDThis resolution, recommended by the Transit Department, authorizes the submittal of an application to the California Department of Transportation requesting $471,522 in Public Utilities Code 99313 and $103,631 in Public Utilities Code 99314 funds from the Proposition 1B Public Modernization, Improvement, and Service Enhancement Account to fund the purchase of fixed route hybrid buses; and appoints the Transit Director as the authorized agent to execute any actions necessary for this application, the acceptance of these funds, and the completion of the project.
10.5 RESOLUTION - CLARIFICATION OF AUTHORIZATION TO SETTLE WORKERS COMPENSATION CLAIMSThis resolution, recommended by the Risk Management Division of the Human Resources Department, clarifies that the amount authorized for the compromise and release by the Claims Board of Workers’ Compensation Claims shall be that cash value amount in excess of the duly agreed and uncontested claims award.
10.6 RESOLUTION - AMENDMENT TO ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 831 LINK LANEThis resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amended amount of $17,169.48 against the property located at 831 Link Lane for violations of the City Code that remain uncorrected by the responsible party, Olga Bermudez Alonzo, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.7 RESOLUTION - STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT APPLICATION FOR BAYER NEIGHBORHOOD PARK AND GARDENSThis resolution, recommended by the Recreation, Parks & Community Services Department, directs staff to submit an application in an amount up to $5 million to the Statewide Park Development and Community Revitalization Program (Proposition 84) for the development of Bayer Neighborhood Park and Gardens; and directs that if grant funding is awarded and upon approval of the grant contract the Council directs the Director of Finance to increase project account 8446 titled “Bayer Neighborhood Park & Gardens” by the amount of the grant.
10.8 RESOLUTION - STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT APPLICATION FOR ROSELAND CREEK COMMUNITY PARK AND TRAILThis resolution, recommended by the Recreation, Parks & Community Services Department, directs staff to submit an application in an amount up to $5 million to the Statewide Park Development and Community Revitalization Program (Proposition 84) for the acquisition and development of Roseland Creek Community Park and Trail; and directs that if grant funding is awarded and upon approval of the grant contract the Council directs the Director of Finance to increase project account 8475 titled “Roseland Creek Park” by the amount of the grant.
10.9 RESOLUTION - APPROPRIATION OF PROPOSITION 42 FUNDS FOR STREET SLURRY SEAL PROJECTSThis resolution, recommended by the Department of Public Works, appropriates $335,000 of Proposition 42 Funds to Account No. 5097 Slurry Seal Preparation – Various Locations ($267,000) and Account No. 4235 Slurry Seal – Various Locations ($68,000).
11. REPORT ITEMS
11.1
BACKGROUND: Sonoma County Water Agency staff will have made a presentation to Council and the Board of Public Utilities in Study Session regarding the 2010/11 Water Transmission System budget request to the Santa Rosa City Council as an informational item.
RECOMMENDATION: The Council, by motion, may provide direction to the City’s Water Advisory Committee representative regarding voting on the Water Transmission System budget at the Water Advisory Committee meeting.
11.2BACKGROUND: On December 15, 2009, the Council accepted a progress report on the Downtown Station Area Specific Plan Zoning and Design Guidelines consistency Amendments project, stating that staff was moving in the right direction with the proposed amendments. These amendments include text amendments to the Zoning Code, rezoning of individual parcels, and text amendments to the Design Guidelines, in an effort to implement the Specific Plan as it was adopted by the City Council in 2007.
Following the staff presentation and public testimony on the project, the Council directed staff (4-0-3) to return with more analysis regarding various public requests for General Plan Amendments in the Specific Plan boundary, in particular, in the areas of Maxwell Court and Sebastopol Road. Staff has completed an analysis of these Amendment requests with the exception of Maxwell Court. A summary report regarding Maxwell Court is still in progress, and upon completion will be scheduled for Council review.
RECOMMENDATION: The Department of Community Development recommends the Council provide staff direction on how to proceed with the requests for General Plan Amendments.
11.3BACKGROUND: A number of questions have arisen with respect to Board and Commission appointments that were not specifically addressed in the Council Policy. This proposed amendment addresses appointment of employees, appointments to more than one Board or Commission position and attendance issues. In addition, it is recommended that the policy be updated to include ethics training requirements for Board and Commission members.
RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council adopt the revised Council Policy 000-06, Appointments to Boards/Commissions.
11.4BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transactions and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter cent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance. In accordance with the Ordinance, a Citizen Oversight Committee was established, with members appointed by the Council, to ensure the proper use of the Measure O funds. Each year, an Annual Report is prepared by City staff, reviewed by the Citizen Oversight Committee and presented to the Council reporting on expenditures and activities during the past fiscal year.
RECOMMENDATION: It is recommended by the Finance, Police, Fire, and Recreation, Parks and Community Services Departments, and the Measure O Citizen Oversight Committee, that the Council, by motion, formally accept the FY 2008/09 Measure O Annual Report.11.5
BACKGROUND: This resolution authorizes execution of an agreement conveying a conservation easement over Bayer Neighborhood Park and Gardens with the Sonoma County Agricultural Preservation and Open Space District.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department that the Council, by resolution, enter into an agreement conveying a conservation easement with the Sonoma County Agricultural Preservation and Open Space District for Bayer Neighborhood Park and Gardens.
11.6
BACKGROUND: It has been determined that a minimum of $8 million in budget reductions will be required from general fund departments in FY 2010/2011 and will require a third major round of seniority-based layoffs. In order to mitigate some the negative effects of layoff, a Voluntary Retirement Program that encourages early retirements by providing an incentive is being proposed. Implementation of this program will result in vacant positions that can be eliminated from the budget. Employees who are approved to participate will receive an incentive of one week’s base pay for each year of completed City service up to a maximum of $60,000. The average incentive payout is estimated to be closer to $35,000. The format of the incentive will be pre-determined for all members of a bargaining unit through a Meet and Confer process. Anticipated participation is 20-40 employees with a one-time implementation cost of approximately $700K to $1 million, which will be funded by salary savings from participating departments. On-going savings is anticipated to range from $1.4 to $2.9 million.
RECOMMENDATION: It is recommended that the Council, by resolution, approve the implementation of the Voluntary Retirement Program and provide direction to the Human Resources Department to begin the Meet and Confer process with the bargaining units. It is further recommended that the Council authorize the Interim City Manager or his designee to establish a Retiree Health Savings Plan, as required, and implement and administer the program.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
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WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 MEMO RE ATTENDANCE AT WATERWAYS ADVISORY COMMITTEE AND REQUEST FOR APPOINTMENT
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MAYOR'S/COUNCILMEMBERS’ REPORTS
14.1 APPOINTMENT TO SONOMA COUNTY TRANSPORTATION AUTHORITY BOARD / REGIONAL CLIMATE PROTECTION AUTHORITY BOARD
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
March 2
Staff Briefing – Tour of California
Consent – Contract Award – Police Sedans
Consent – Contract Award – 2010 Ford F550 4-Door 4X4
Consent – Appropriating Funds from the State of California for Remodel of the Police Department Communications Center
Report – Revision to Chapter 11-08 of the Santa Rosa City Code Relating to Staff Delegations of City Traffic Engineer and City Parking Manager Functions
Report – Request to Terminate Existing Memorandum of Option to Purchase and Approve a New Master Lease and Purchase Agreement – 983 Sonoma Avenue
Report – Amendment to Massage Ordinance
Report – Bi-Annual Greenhouse Gas Work Group Update
Report – Transit Mall Relocation
Report – Transit Mall Public Art Recommendation
Public Hearing – Weed and Rubbish Abatement Program
March 9
Staff Briefing – 2010 Census
Staff Briefing – Google Fiber for Community
Consent – Potential Stimulus Funding for Road Maintenance Project
Report – Maple Avenue Surplus Sale
Report – Community Media Center Annual Report
Report – Independent Campaign Finance Ordinance
Report – Lobbyist Registration Ordinance
March 16
Study Session – Waterways Committee and Citywide Creek Master Plan
Consent – Community Media Center Agreement Amendment
Report – Aggressive Additions to Economic Development Work Plan
Report – Extension of Measure O Fiscal Crisis
March 23
No City Council Meeting
March 30
Joint Study Session with Planning Commission – General Plan, Growth Management and Housing Allocation Plan
Report – Vehicle Prohibitions on Humboldt Street
April 6
Report – MTC Funding of City Projects
April 20
Study Session – Spring Financial Update
April 27
No City Council Meeting
May 4
Staff Briefing – May is Water Awareness Month
Public Hearing – Authorizing Submission of the 2010/2011 Action Plan to the U.S. Department of Housing and Urban Development
May 18
No City Council Meeting
Pending: Consent – Agreement with County Regarding AB811
Report – Taxi Cab Regulations
Report – Burbank Avenue Utilities Certificate
Public Hearing – Stony Point Road Underground Utility District
Public Hearing – Stony Point Road Reconstruction and Widening Project, Supplement to the Environmental Impact Report
MEETINGS FOR THE WEEK OF FEBRUARY 22, 2010
February 22
Housing Authority / Redevelopment Agency, 1:30 PM, City Hall – 100 Santa Rosa Avenue, Council Chamber
February 24
Community Advisory Board, 5:30 PM, Steel Lane Community Center, 415 Steele Lane
February 25
Waterways Committee, 9:00 AM, City Hall – 100 Santa Rosa Ave. Rm 7
Planning Commission, 4:00 PM, City Hall – 100 Santa Rosa Avenue, Council Chamber
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.