begin video 0

2:30 P.M. (CITY COUNCIL CHAMBER)

1.  CALL TO ORDER AND ROLL CALL

2.  STUDY SESSION

2.1 1   JOINT STUDY SESSION WITH THE REDEVELOPMENT AGENCY -- REVIEW OF CITY/COUNTY DISCUSSIONS OF ANNEXATION OF ROSELAND

Staff from the City and County of Sonoma have been meeting over the past year to discuss the feasibility of annexation of Roseland to the City.  These discussions have focused on approaches that would allow for orderly transition with minimal negative fiscal impact to either agency.  In addition, two community meetings have been held to keep the residents of the area informed and solicit their interests and concerns.  The purpose of this study session is to update the Council and Redevelopment Agency on the progress of the discussions and the parameters of annexation that have been addressed.  The Council and members of the Redevelopment Agency may ask questions and provide direction to staff.

2.2 2   PUBLIC COMMENTS:  COMMENTS FROM THE PUBLIC WILL BE LIMITED TO THE SUBJECT OF THE JOINT STUDY SESSION

3. 3   ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION IN MAYOR'S CONFERENCE ROOM

3.1  CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives:  Fran Elm, Human Resources Director

Employee Organizations:  Santa Rosa City Employees Association representing Units 4 (Support Services), 6 (Professional) and 7 (Technical)

3.2  CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION

(Subdivision (a) of Government Code Section 54956.9)

Name of case:  In re: Calpine Corporation, et al., Debtors; United States Bankruptcy Court Southern District of New York; Case No.05-60200 (BRL)

3.3  CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Initiation of litigation pursuant to subdivision (c) of Section 54956.9:  Two potential cases

3.4  PUBLIC EMPLOYEE APPOINTMENT

Title:  City Attorney

3.5 4   ADJOURN CLOSED SESSIONS AND RECONVENE TO OPEN SESSION IN COUNCIL CHAMBER

4:00 P.M. (CITY COUNCIL CHAMBER)

4.  5 ANNOUNCEMENT OF ROLL CALL

5.  6 REPORT, IF ANY, ON STUDY SESSION(S) AND CLOSED SESSION(S)

6.  PROCLAMATIONS/PRESENTATIONS

6.1  7 PRESENTATION – SONOMA COUNTY BICYCLE COALITION

6.2  8 PRESENTATION – NEIGHBORHOOD REVITALIZATION PROGRAM RECIPIENT OF PG&E GRANT

PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.

PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 12.

7.  STAFF BRIEFINGS

This time is reserved for City staff to brief the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

7.1  20% BIODIESEL FUEL IN SELECT FLEET VEHICLES

Fleet staff will present a briefing on the status of using 20% biodiesel in selected fleet vehicles.

8.  APPROVAL OF MINUTES – JANUARY 29, 2008 AND FEBRUARY 5, 2008 REGULAR MEETING MINUTES

9.  STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

10.  CONSENT ITEMS

10.1  MOTION – COOPERATIVE PURCHASE – HYBRID TOYOTA PRIUS VEHICLES

This motion, recommended by Administrative Services, Utilities, Public Works and Transit Departments, authorizes a cooperative purchase and issuance of a purchase order for five Hybrid Toyota Prius vehicles to Hansel Toyota, Petaluma, California, in the total amount of $136,388.46.

10.2  CONTRACT AMENDMENT - DESIGN, CONSTRUCTION AND PROJECT MANAGEMENT SERVICES FOR SOUTHWEST FIRE STATION NUMBER 10

This motion amends Contract No. 8246 for design, construction and project management services for Southwest Fire Station Number 10 with RRM Design Group, Inc., San Luis Obispo, California. The total amount of the amendment is $56,860.

10.3  MOTION - BID AWARD - HOWARTH PARK PONY RIDE CONCESSION

This motion, recommended by the Administrative Services Department, authorizes the award of a contract for the pony ride concession at Howarth Park to the lowest responsive, responsible bidder, Linda Aldrich dba The Pony Express, Santa Rosa, California, in the amount of $123,475.48.

10.4  RESOLUTION - URBAN FORESTRY INVENTROY GRANT APPLICATION - RESOLUTION MODIFICATION

This resolution, recommended by the Recreation and Parks Department, replaces Resolution No. 26943 in order to reflect specific language required by the state and authorizes submission of an Urban Forestry Inventory Grant Application to the Department of Forestry and Fire Protection in the amount of $199,280 for a City wide inventory of street trees and authorizes the Assistant City Manager/Recreation and Parks to conduct research and execute all documents necessary to complete the application.  If the grant is received, this resolution also authorizes the Director of Finance to create a project account titled Street Tree Inventory, and increase the project account by the amount of the grant.

10.5  RESOLUTION – APPROPRIATION OF GRANT FUNDS – CALIFORNIA DEPARTMENT OF BOATING AND WATERWAYS

This resolution, recommended by the Department of Recreation and Parks, authorizes the submittal of an application for a grant from the California Department of Boating and Waterways to enhance boating safety education and associated equipment and approves an increase in account No. 3943-41 in the amount of $22,400, the amount for which the City qualifies.   

10.6  RESOLUTION - AUTHORIZING GRANT APPLICATION AND AGREEMENT TO TRANSFER RESPONSIBILITY FOR THE IMPLEMENTATION, ENFORCEMENT, AND ADMINISTRATION OF THE ABOVE-GROUND PETROLEUM STORAGE ACT FROM THE STATE WATER RESOURCES CONTROL BOARD TO THE SANTA ROSA FIRE DEPARTMENT (SRFD) - CERTIFIED UNIFIED PROGRAM AGENCY

Based on the number of aboveground petroleum tanks located within the City’s limits, CAL-EPA has determined that the SRFD will be allocated $53,996.74 for start-up costs.  These funds are designed to support the implementation of the program until January 1, 2010; at which time the Fire Department can begin to charge fees to recover the cost of managing the program thereafter. This resolution authorizes the Fire Chief to submit and sign the grant to receive funding and allow the Fire Department to initiate implementation of the program.

10.7  ORDINANCE INTRODUCTION - ORDINANCE CLARIFYING PROVISIONS OF SEPTEMBER 2007 SANTA ROSA URBAN RECYCLED WATER ORDINANCE

This ordinance, recommended by the Board of Public Utilities and the Utilities Department, amends Chapter 14-04 (Water Service) of the Santa Rosa City Code to clarify the definition of the recycled water system and to add provisions regarding rates for current recycled water users.

11.  REPORT ITEMS

11.1  REPORT – ADOPTION OF MOU – SANTA ROSA CITY EMPLOYEES’ ASSOCIATION – UNITS 4-SUPPORT SERVICES, 6-PROFESSIONAL, AND 7-TECHNICAL

BACKGROUND:  The City’s representatives and representatives from Bargaining Units 4, 6 and 7, represented by the Santa Rosa City Employees’ Association have met and conferred concerning a successor Memorandum of Understanding.  The significant changes proposed in the new three-year agreement include a 4.83% adjustment in year one of the contract; a 2% increase effective July 2008 and a 2% increase effective January 2009; and the third year of the contract calls for a 2% increase effective July 2009 and a 2% increase effective January 2010.  As a result of a salary survey, it was determined that several job classifications were under market by more than 5%.  These job classifications will receive an increase to bring them up to within 5% of the market in the third year of the contract. 

An agreement was reached to move to a new two-tiered retirement system which would be implemented following a discussion with the unrepresented units and a meet and confer process and agreement with the other units representing miscellaneous employees in the City.  It is anticipated that the two-tier system could be implemented as soon as July 1, 2009 for all new miscellaneous employees provided agreement is achieved with each of the bargaining units.  The two-tier system would enroll new miscellaneous employees in a 2.5% @ 55 retirement formula and allow existing employees to continue in the current 3% @ 60 formula. The two tier system would generate significant savings to the City from reduced employer contribution rates.  The cost of the package to the General Fund is estimated to be $3 million.

RECOMMENDATION:  It is recommended by the City’s Negotiating Team that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 4, 6 and 7, represented by the Santa Rosa City Employees’ Association, to be effective July 1, 2007 to June 30, 2010.

11.2  REPORT – SIXTH STREET UNDERCROSSING AND COLLEGE AVENUE WIDENING PROJECT UPDATES

BACKGROUND:  Staff has been continuing to work with Caltrans on the development, financing and timing of the Sixth Street Undercrossing and College Avenue Widening projects.  Both projects were pulled from the current Highway 101 Widening project to address a funding shortfall and combined into a follow-up project that was tentatively scheduled to begin in the summer 2009 pending identification of additional funding.

To address the issues and keep the project on track, staff is recommending that the two project components be separated with the Sixth Street Undercrossing being transferred to the City for completion and College Avenue Widening remaining with Caltrans.  All currently programmed money, with the exception of $1,000,000 in federal Transportation Equity Act (TEA) funding that has been specifically set aside for the Sixth Street Undercrossing project, will be assigned to the College Avenue Widening project.  This action will allow the City to apply for grant funding to fill the construction financing shortfalls and allow for greater flexibility in the final design.

RECOMMENDATION: It is recommended by the Public Works Department that the Council, by resolution, recommend that the Sonoma County Transportation Authority work with Caltrans to separate the Sixth Street Undercrossing and College Avenue Widening projects with the City of Santa Rosa assuming control of the design and construction of the Sixth Street Undercrossing component and associated TEA funding allocated for fiscal year 2008/2009.

Additionally, it is recommended that the Council establish a project number in the Capital Improvement Program for the Sixth Street Undercrossing project with $20,000 being transferred from account #8065 and appropriated for preliminary design purposes.

11.3  REPORT – SUMMARY VACATION OF A PUBLIC UTILITY EASEMENT – 2439 VAN PATTER DRIVE

BACKGROUND:  A Public Utility Easement (PUE) on Van Patter Drive in the North Village subdivision was originally oversized to provide flexibility in the location of the PG&E utility boxes that serve the subdivision.  Building permit plans submitted for 2439 Van Patter Drive show that the location of the utility box creates a conflict with the proposed location for the garage on that lot.  To correct this, the applicant has relocated the utility box and is now requesting that the City vacate the excess portion of the PUE to construct the garage as originally proposed.

RECOMMENDATION:  It is recommended by the Department of Community Development that the Council, by resolution, approve the requested summary vacation of 17.5 square feet of a Public Utility Easement at 2439 Van Patter Drive.

5:00 P.M.

11.4  PUBLIC HEARING – 1625 EARDLEY AVENUE REZONING (LIANG SUBDIVISION

BACKGROUND:  On January 10, 2008, the Planning Commission voted 7-0 to approve the Tentative Map for the Liang Subdivision which would divide 0.57 acres into four parcels for the construction of single family homes.  The Commission recommended that the Council, by resolution, adopt a Mitigated Negative Declaration for the Liang Subdivision and introduce an ordinance rezoning the site located at 1625 Eardley Avenue from RR-20 to R-1-6.

RECOMMENDATION: It is recommended by the Planning Commission that the Council, by resolution, adopt a Mitigated Negative Declaration for the Liang Subdivision and introduce an ordinance rezoning the site located at 1625 Eardley Avenue from RR-20 to R-1-6.

12.       PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.

13.  WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

13.1  FINAL MAP NOTIFICATION FOR KAWANA TOWN CENTER SUBDIVISION

13.2  U.S. DEPT. OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY ASSESSMENT PROGRAM REPORT FOR YEAR 2006

13.3  LOCAL GOVERNMENT COMMISSION REPORT AND LIVABLE PLACES UPDATE – JANUARY 2008

14.  MAYOR'S/COUNCILMEMBERS’ REPORTS

15.  CITY MANAGER'S/CITY ATTORNEY’S REPORTS

16.  [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

17. 9   ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda. 
**Quasi-judicial or adjudicative action. 

March 4 

Applicant Interviews – Housing Authority & Waterways Adv. Bd.

Consent – Bid Award – Weed Abatement Services

Consent – Bid Award – Security Guard Services

Consent – Bid Award – Roof Replacement for MSCN Shops, Lab, Fire Station 2 and Warehouse

Consent – Cooperative Purchase – Wildland Fire Apparatus

Consent – Declaring Weeds and Rubbish in the City of Santa Rosa A Public Nuisance

Report – Courthouse Square SWA Contract Award (Continued from 1/8/08 Council Meeting)

Report – Utility Systems Operator Unit Determination

Report – Fiscal Year 2008/2009 Funding Priorities for Federal and Local Funds Allocated to Public Services and Affordable Housing Purposes

March 11 

Study Session – Sidewalk Repair Program

Public Hearing -- 444 & 468 Yolanda Avenue Rezoning

March 13

City Council Retreat

March 18

Study Session – Rec. & Parks Business & Strategic Plan

Consent – Traffic Signal Synchronization Bond

Consent – Proposition 1B Local Streets & Roads Improvement, Congestion Relief & Traffic Safety Account Funds – Overlay Project

Report – Surplus Property Sale

March 25

Study Session w/ Planning Commission to review General Plan                                   

Report – Highway 101 Widening Update

Pending

Staff Briefing – Industry Workshop on Water Service Construction Standards

Staff Briefing – California Tiger Salamander Update

Measure M Cooperative Agreements for Mendocino Avenue and JC Overcrossing (April)

Increase in Animal Control Fees

Measure O Implementation Plan Amendments

Funds from SRJC for Training (Police)

MEETINGS FOR THE WEEK OF FEBRUARY 26, 2008

February 25 

Housing Authority and Redevelopment Agency, Council Chamber (1:30-3:00pm)

February 27

Board of Community Services, Finley Center, (4:00-6:00pm)

Community Advisory Board, Steele Lane Community Center, DeMeo Room, (5:30-6:00pm)

February 28

Planning Commission, Council Chamber, (4:00-5:00pm)