SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
MARCH 11, 2008
3:30 P.M. (MAYOR’S CONFERENCE ROOM)

1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION

2.1 SIDEWALK REPAIR PROGRAM
Staff will inform the Council of the number and size of assessments that will come before it under the current Council Policy.  In January, 2006, City Council Policy 100-04 was revised in an effort to stretch City resources further and reduce the financial impact on property owners.  Under the existing policy the City will repair damaged sidewalks with asphalt at no cost to the property owners if the asphalt repair meets the requirements of the Americans with Disabilities Act (ADA).  More expensive concrete repairs would only be used at locations that cannot be brought into ADA compliance with asphalt repairs.  When concrete repairs are needed to meet ADA requirements, the City will not share in the costs of the sidewalk repair.  The City would continue to pay for street repairs that must be done along with the sidewalk or curb repair, and for work performed on the street trees.
The Public Works Department recommends that Council retain the current policy, which requires no Council action.  If Council wants to consider changing Council Policy 100-04, staff would prepare an agenda item for further action.

3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM

3.1 PUBLIC EMPLOYEE APPOINTMENT
Title:  City Attorney

3.4 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives:  Greg Scoles, Deputy City Manager, and Fran Elm, Human Resources Director
Employee Organizations: Unit 10 (Executive Management),  Unit 11 (Mid-Management), and Unit 12 (Confidential)

3.3 ADJOURN CLOSED SESSIONS AND RECONVENE TO OPEN SESSION IN COUNCIL CHAMBER

 begin video 0

4:00 P.M. 1 (CITY COUNCIL CHAMBER)

4. 2  ANNOUNCEMENT OF ROLL CALL

5. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS

6.1  3 PROCLAMATION – COLON CANCER AWARENESS
PUBLIC COMMENTS ON AGENDA ITEMS:  Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS:  Comments from the public on non-agenda items will be heard under Agenda Item 12.

7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest.  No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

7.1  4 VALLEJO BANKRUPTCY
The City Manager will brief the Council on developments leading to the City of Vallejo considering bankruptcy proceedings.  The Council may ask questions regarding this matter.

8.  5 APPROVAL OF MINUTES

9.  6 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

10.  7 CONSENT ITEMS

10.1 RESOLUTION – AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE CLASSIFICATION OF PERMIT INTAKE MANAGER
This resolution, recommended by the Department of Human Resources, amends the City Classification and Salary Plan by creating the classification of Permit Intake Manager with a salary range of $6655 to $8780 per month, in Unit 11, Supervisory and Mid-Management.

10.2 RESOLUTION – PAYMENT SCHEDULE MODIFICATION FOR WOODBRIDGE NORTHWEST, LLC AND FULTON ROAD INVESTORS, LLC CAPITAL FACILITIES FEE (CFF) REIMBURSEMENT AGREEMENTS
This resolution, recommended by the Public Works Department, authorizes the Director of Public Works to make payment for fiscal year 2006/07 to Woodbridge Northwest, LLC in the amount of $183,315 and Fulton Road Investors, LLC, in the amount of $149,985.  The aggregate amount of payment for both agreements shall not exceed $1,000,000.

10.3 RESOLUTION – UNIT DETERMINATION FOR THE CITY'S UTILITIES SYSTEMS OPERATOR CLASSIFICATIONS CURRENTLY DESIGNATED AS BARGAINING UNIT 3 – MAINTENANCE
This resolution formalizes the Council’s action at its March 4, 2008 regular meeting to approve a request for Unit Determination of the City’s Utility System Operator Classifications currently designated as Bargaining Unit 3 – Maintenance.

10.4 ORDINANCE ADOPTION -- ORDINANCE CLARIFYING PROVISIONS OF SEPTEMBER 2007 SANTA ROSA URBAN RECYCLED WATER ORDINANCE
This ordinance, introduced at the March 4, 2008 Regular Meeting, amends Chapter 14-04 (Water Service) of the Santa Rosa City Code to clarify the definition of the recycled water system and to add provisions regarding rates for current recycled water users.

10.5  ORDINANCE ADOPTION – 1625 EARDLEY AVENUE REZONING
This ordinance, introduced at the March 4, 2008 Regular Meeting, rezones the site located at 1625 Eardley Avenue from the RR-20 to the R-1-6 District.

11. REPORT ITEMS

11.1  8 REPORT – AUTHORIZING THE MAYOR TO SIGN A JOINT POWERS AGREEMENT THAT ESTABLISHES A SEPARATE PUBLIC AGENCY TO OPERATE AND MAINTAIN A PUBLIC SAFETY COMMUNICATION SYSTEM IN SONOMA COUNTY
BACKGROUND:  The City of Santa Rosa entered into a cooperative agreement as a member of the Sonoma County Law Enforcement Consortium (SCLEC) on July 1, 1997. SCLEC was formed for the purpose of securing grant funding to purchase an integrated, county-wide system of CAD/RMS/MDC technology through an agreement entitled, “County Wide Multi-Agency Agreement for Procurement of Computer Assisted Dispatch, Records Management Systems and Mobile Data Communications”. The City of Santa Rosa, on behalf of the SCLEC, successfully obtained grant funding and subsequently purchased an integrated public safety communication system that provides CAD/RMS/MDC technology (System) for its members.
Upon expiration of the first cooperative agreement, the members of the SCLEC entered into the “Second Cooperative Agreement for County Wide Multi-Agency Procurement of Computer Assisted Dispatch, Records Management Systems and Mobile Data Communications” (Second Cooperative Agreement), which continued to provide for the City of Santa Rosa to act as Lead Agency for the purpose of entering into and managing contracts on behalf of the SCLEC members, to apply for and administer the grant, and to bill the members for costs associated with purchasing and maintaining the System. The Second Cooperative Agreement had an initial four-year term, and thereafter was ongoing and continuing, unless or until it was amended or superseded.
The members of the SCLEC desire to continue to operate, maintain and improve the System and add additional members by entering into a new agreement establishing a separate Joint Powers Authority entity called the Sonoma County Public Safety Consortium (SCPSC) pursuant to the provisions of Government Code Sections 6500, et seq.
RECOMMENDATION:  It is recommended by the Police Department, that the Council, by resolution, authorize the Mayor to sign a Joint Powers Agreement that establishes a separate public agency to operate and maintain a public safety communication system in Sonoma County.

11.2  9 REPORT - PROPOSED RESOLUTION AUTHORIZING THE ISSUANCE OF PENSION OBLIGATION BONDS TO REFINANCE A PORTION OF THE OUTSTANDING OBLIGATIONS OF THE CITY TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
BACKGROUND:  The City of Santa Rosa contracts with the California Public Employee’s Retirement System (CalPERS) to provide retirement benefits for qualifying employees. Included in the annual rate charged for this benefit is the Unfunded Accrued Actuarial Liability (UAAL). The UAAL for the City of Santa Rosa is primarily the result of lower than expected returns on plan assets in prior years and changes in the assumptions used to calculate the UAAL. The UAAL associated with the retirement plans for Police, Fire and Miscellaneous members is $15.9 million, $9.3 million and $5.1 million, respectively, for a total of $30.3 million. CalPERS charges 7.75% to finance the UAAL, which is the assumed rate of return CalPERS expects to earn on plan assets. The City has the option to issue Pension Obligation Bonds at a lower interest rate than the assumed rate charged by CalPERS. The bond proceeds would be used to reduce the City’s CalPERS UAAL.  The bonds are estimated to sell at an average interest rate of 6.00% compared to the assumed rate of 7.75% charged by CalPERS to finance the UAAL resulting in an estimated annual savings of 1.81%.
This bond sale is anticipated to save the City approximately $400,000 per year for the next five years in addition to paying off the $30.3 million unfunded obligation over the next thirty years. If the City did not issue these bonds this obligation is estimated to be $40 million thirty years from now. 
RECOMMENDATION: It is recommended by the Department of Finance that the Council, by resolution, authorize the issuance of Pension Obligation Bonds to refinance a portion of the outstanding obligations of the City to the California Public Employee’s Retirement System.

5:00 p.m.

11.3  10 PUBLIC HEARING – 444 AND 463 YOLANDA AVENUE - REZONING
BACKGROUND:  On January 24, 2008, the Planning Commission voted 7-0 to recommend the Council adopt a Mitigated Negative Declaration for the Yolanda Retail/Warehouse project and rezone 5.82 acres from the General Commercial zoning district to the Light Industrial zoning district located at 444 & 468 Yolanda.  The applicant is seeking to rezone the property to Light Industrial because the current zoning of General Commercial is inconsistent with the Light Industrial General Plan designation of the property.
RECOMMENDATION: It is recommended by the Planning Commission and the Department of Community Development that the Council, by resolution, adopt a Negative Declaration for the Yolanda Retail/Warehouse project and introduce an ordinance rezoning the site located at 444 and 468 Yolanda Avenue from the General Commercial zoning district to the Light Industrial zoning district.

12.  11 PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council.  Each speaker is allowed three minutes.  To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.

13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

14.  12 MAYOR'S/COUNCILMEMBERS’ REPORTS

15. CITY MANAGER'S/CITY ATTORNEY’S REPORTS

16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

17.  13 ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda. 
**Quasi-judicial or adjudicative action.

March 13  City Council Retreat

March 18 Consent -- Proposition 1B Local Streets & Roads Improvement
Funds -- Traffic Light Synchronization
Consent – PG&E Relocation of Electric Transmission Poles for Stony Point Road Widening
Report – Proposition 1B Local Streets & Roads Improvement Funds – Overlay Project
Report – Speed limits on Chanate, Fulton, Petaluma Hill and Summerfield Roads

March 25  Jt. Study Session w/ Planning Commission to review General Plan
   Report – Highway 101 Widening Update
   Public Hearing - Phillips Annexation
   Public Hearing - Vacation of Right-of-Way

April 1  Staff Briefing – California Tiger Salamander Update
Measure M Cooperative Agreements for Mendocino Avenue Bike
Lanes and JC Bike/Ped Hwy. 101 Overcrossing (April)

April 8   Public Hearing – Linwood Avenue Annexations
   Public Hearing -- 210 Fifth Street Vacation

April 15  Study Session – Rec. & Parks Business & Strategic Plan

April 20  Public Hearing – Elnoka Rezoning

May 13  Public Hearing – General Plan Amendments

Pending   Staff Briefing – Industry Workshop on Water Service Construction
             Standards
   Increase in Animal Control Fees
   Measure O Implementation Plan Amendments
   Funds from SRJC for Training (Police)

MEETINGS FOR THE WEEK OF MARCH 10, 2008

Mar. 17: Planning Commission, Council Chambers, 100 Santa Rosa Avenue, 4:00 p.m.

Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at http://srcity.org