SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
APRIL 19, 2011
1:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. INTERVIEWS FOR THE BICYCLE & PEDESTRIAN ADVISORY BOARD, HOUSING AUTHORITY/REDEVELOPMENT AGENCY
• Bicycle & Pedestrian Advisory Board - Two Applicants (1 Position)
• Housing Authority/Redevelopment Agency - One Applicant (1 Position)
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).begin video
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3.2
2:30 P.M. (CITY COUNCIL CHAMBER)
4. STUDY SESSION
4.1
4.1 Part 2
Finance staff will present an overview of the structure of the City’s funds and revenues, and will provide general information on the City’s major funds. In addition, staff will update the Council on the status of the General Fund finances by presenting the Spring Financial Update and an update on Measure O funding issues for FY 2011/12. The City Manager will present an overview of the budget process followed by staff's presentation of proposed FY 2011/12 budget reduction options. These options were developed by departments and have been reviewed by department management and the City’s Executive Budget Team.
Council may provide direction to staff.
4:00 P.M. (CITY COUNCIL CHAMBER)
5. ANNOUNCEMENT OF ROLL CALL
6.
4
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
7. PROCLAMATIONS/PRESENTATIONS
7.1
7.2
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15.
8. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.1
City Staff has taken a proactive approach working within the City and within various County organizations such as the Sonoma County Fire Prevention Officers and the Redwood Empire Association of Code Officials to address industry concerns about the plan review process and fees for Photovoltaic (PV) system installations. The briefing is intended to provide a history, update and continued focus on City outreach, plan review and fees for the installation of PV systems.
9.
8
APPROVAL OF MINUTES
- Special Meeting of the Council on March 3 and 4, 2011 and March 29, 2011, Regular Meeting Minutes
10A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1.
9
STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
2.
10
MAYOR /COUNCILMEMBERS’ REPORTS
3.
11
REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)• Budget Subcommittee
Council may vote on the Budget Subcommittee recommendation to disband the Budget Subcommittee.• Appointments to Boards and Commissions
Council may vote to make appointments to the following Boards/Commissions:- Bicycle & Pedestrian Advisory Board (1 Position)
- Housing & Redevelopment Agency (1 Position)• Other
10B.
12
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
11.
13
CONSENT ITEMS
11.1MOTION - CONTRACT AWARD - UTILITY BODY TRUCK AND EQUIPMENT
This motion, recommended by the Finance, Public Works and Utilities Departments, authorizes the Purchasing Agent to issue a purchase order, incorporating the terms of the RFQ and the bid, for two Utility Body Truck and equipment to the lowest responsive and responsible bidder, Altec Industries, Dixon, California, in the total amount of $156,795.60. Funding for this capital purchase is allocated in the Public Works Department Equipment Replacement GL Key 300106, object code 5584.
This motion, recommended by the Subregional Wastewater Technical Advisory Committee and the Board of Public Utilities, approves the Preliminary 2011/12 Subregional Water Reuse System Operating and Debt Service Budget and Allocation of Costs to the Subregional agencies for the purpose of notifying each of the agencies of their cost allocation for the 2011/12 year, approval of Santa Rosa's contribution to be subject to Council approval of the budget during the 2011/12 Council budget review.
This resolution, recommended by the Department of Public Works, authorizes the appropriation and establishment of the Capital Improvement Program Project key 17472 - Santa Rosa Avenue and Sebastopol Avenue Traffic Signal in the amount of $330,000, source of funds being from the Redevelopment Agency.
11.4RESOLUTION - 6TH STREET UNDERCROSSING AT HIGHWAY 101
This resolution, recommended by the Public Works Department, approves a modification to the freeway agreement, authorizes the City Manager to sign the Cooperative Agreement for design oversight for the Highway 101 at 6th Street Undercrossing project, and appropriates $200,000 of State Transportation Improvement Program funding to the 6th Street Undercrossing project.
11.5RESOLUTION - OFFICE OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION GRANT PROPOSAL
This resolution, recommended by the Department of Recreation, Parks & Community Services, directs staff to submit a proposal for the OJJDP FY 2011 Comprehensive Anti-Gang Strategies and Programs up to $750,000 over a three year term with no matching fund requirement; and upon receipt of the grant, the Council authorizes the Director of Recreation, Parks & Community Services to act as the signing authority for contracts and payments related to the grant; and authorizes the Chief Financial Officer to create a project account entitled "OJJDP Gang Prevention Grant Program" and to fund the project account by the amount of the grant award.
11.6 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA REZONING 1755 SEBASTOPOL ROAD AND 1700 HAMPTON WAY TO R-3-18 MULTI-FAMILY RESIDENTIAL
This ordinance, introduced at the April 5, 2011, Regular Meeting, rezones 1755 Sebastopol Road and 1700 Hampton Way to R-3-18 Multi-Family Residential.
12. REPORT ITEMS
12.1
BACKGROUND: The City Council met for the City Council Strategic Goal Setting Workshop on March 3 and 4, 2011. During the Goals Session, the Council reviewed the existing Council Goals and created a revised set of Council Goals, Guiding Principles, and Strategic Objectives. The new Goals were recommended for a five-year period, which included a plan for quarterly work plan reviews as well as a yearly Council Goal review session.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, accept the list of Council Goals, Guiding Principles, and Strategic Objectives, provide staff direction to develop work plans to implement the Goals, return to a Council meeting in August, 2011 with a final work plan, and provide to Council a first quarter status report in October, 2011.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
12.2
BACKGROUND: The existing City of Santa Rosa Creek Stewardship Program provides volunteers the ability to participate in activities such as walks, bike rides, nature interpretation, tree planting, restoration work days, presentations on creek topics, and creek activities for youth programs. The proposed mitigated negative declaration analyzes the potential environmental impacts of expanding this program to use volunteers to aid in creek cleanup, vegetation removal, native plant restoration, erosion control, and minor trail maintenance along 29 specific creeks and waterways within the City of Santa Rosa.
RECOMMENDATION: It is recommended by the Utilities Department that the Council, by resolution, approve the proposed mitigated negative declaration and authorize the Utilities Department to move forward with expanding volunteer activities through the Creek Stewardship Program.
12.3
BACKGROUND: In 2009, Senate Bill x7-7, the Water Conservation Act (SB x7-7), was signed into law. SB x7-7 set a goal of achieving a 20% reduction in statewide urban per capita water use by the year 2020 and requires urban water retailers to set an interim 2015 and a final 2020 community urban per capita water use target. SB x7-7 requires urban water suppliers to increase water use efficiency while recognizing and provide credit to those urban water suppliers that have made substantial capital investments in water conservation since the 1990s.
SB x7-7 applies to those urban water retailers that are subject to the Urban Water Management Planning Act (UWMP Act). The UWMP Act requires every urban water supplier that provides water for municipal purposes to more than 3,000 connections, or supplying more than 3,000 acre-feet (AF) of water annually, to adopt and submit a plan every five years to the California Department of Water Resources (DWR). SB x7-7 extended the deadline for the submittal of the 2010 Urban Water Management Plan (UWMP) from December 31, 2010 to July 1, 2011 to allow urban water retailers to incorporate the requirements of SB x7-7 into the 2010 UWMP.
RECOMMENDATION: It is the recommendation of the Board of Public Utilities and the Utilities Department that the Council, following a public hearing: (1) adopt 127 gallons per capita per day (gpcd) as the City’s Community Water Use Target for 2020; (2) authorize participation in a Regional Alliance for complying with the 2020 Water Use Target; and (3) authorize the Utilities Department Director to sign agreements regarding formation and participation in the Regional Alliance, including requiring the participants in the Regional Alliance to participate in regional water supply planning, requiring all participants to annually report their annual gpcd and their progress in obtaining their 2020 gpcd water use target, and requiring participants to report annually on the programs they are implementing to reach their 2020 gpcd water use targets.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
14. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
15. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
16. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
April 26 NO COUNCIL MEETING
May 3
Study Session - Department Budget Review
Presentation - Sonoma County Senior Olympics
Public Hearing - Annual Action Plan to HUD
May 5 Special Meeting - Department Budget Review
May 10 NO COUNCIL MEETING
May 17
Staff Briefing - Water Use Efficiency and Poster Contest
Awards
Report - Prop. 42 Maintenance of Effort Requirement
Report - Benefits for Laid-Off Employees
Public Hearing - 1300 Farmers Lane PCN Appeal
May 24
Staff Briefing - Water-use Efficiency Citizen and Business Awards
Staff Briefing - LAFCO Island Annexation
Report - Review of the Community Involvement Strategy for the North
Santa Rosa Station Area Specific Plan
Public Hearing - Taxi Cab Regulations Ordinance
May 31 NO COUNCIL MEETING
June 7
Report - Santa Rosa Tourism Business Improvement Area
Annual Report
Public Hearing - Adoption of Urban Water Management
Plan
June 14, 15, 16 Public Hearings - Budget Hearings
June 21 NO COUNCIL MEETING
June 28
Pending:
Consent - Highway 101 Bicycle and Pedestrian Bridge
Project Initiation Document (PID) Regional Measure 2
Safe Routes to Transit Funding Agreement
Report - Museum on the Square Easement
Report - Fir Ridge: Letter Requesting 10th Amendment to
Holding Agreement
Report - Mutual Consent to Parking Charges - Santa Rosa Plaza
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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