0
SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
APRIL 20, 2010
2:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to 3 minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Manager
2.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9
James A. Mitchel v. City of Santa Rosa, et al.
United States District Court, Northern District of California, Case No. CV-09-5004 SI2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
begin video
0
3:00 P.M.
1
(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
A group of Santa Rosa lodging operators, through the Santa Rosa Chamber of Commerce, have proposed that the City Council form a Business Improvement Area (BIA) in lieu of considering a potential increase in the City's transit occupancy tax (TOT). The purpose of a BIA is to assess a fee on hotels within Santa Rosa to support economic development programming, such as the Convention and Visitors’ Bureau, to ensure that Santa Rosa obtains its competitive share of the Sonoma County tourism market and resulting transit occupancy and sales taxes.
The study session will provide an opportunity for the Council to review the different policy considerations between a BIA and TOT and review the advantages and limitations of each.
Council may discuss and provide direction and input to staff regarding these policy issues.
4:00 P.M.
3
(CITY COUNCIL CHAMBER)
4.
4
ANNOUNCEMENT OF ROLL CALL
5.
5
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
6.3
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
The Police Department will provide an update on crime statistics and trends in the community.
8. APPROVAL OF MINUTES – NONE
9.
10
STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
11
CONSENT ITEMS
10.1 MOTION -- CONTRACT AWARD- MENDOCINO AVENUE INTELLIGENT TRAFFIC SYSTEM IMPROVEMENTS
This motion, recommended by the Public Works Department, awards construction Contract No. 2010-019, Mendocino Avenue ITS Improvements in the total amount of $ 401,120 to the lowest responsible bidder, Steiny and Company of Vallejo, California. This project is fully funded by American Recovery and Reinvestment Act funds.
This motion, recommended by the Subregional Wastewater Technical Advisory Committee and the Board of Public Utilities recommends that the Council approve the Preliminary 2010/11 Subregional Water Reuse System Operating and Debt Service Budget and Allocation of Costs to the Subregional agencies for the purpose of notifying each of the agencies of their costs allocation for the 2010/11 year, approval of Santa Rosa's contribution to be subject to Council approval of the budget during the 2010/11 Council budget review.
11. REPORT ITEMS
11.1
BACKGROUND: On December 15, 2009, the City Council accepted (4-0-3) a progress report on the Downtown Station Area Specific Plan Zoning and Design Guidelines Consistency Amendments project. Council directed staff (4-0-3) to return with more analysis regarding various public requests for General Plan Amendments in the Specific Plan boundary, in particular, in the areas of Maxwell Court and Sebastopol Road.
RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by motion, initiate a Zoning Code Text Amendment to add a new limited Light Industrial Combining District, initiate rezoning the properties within the Maxwell Court neighborhood to Transit Village-Residential - Limited Light Industrial, and initiate a rezone of the Sebastopol Road/Roberts Road area to Transit Village-Residential.
11.2
BACKGROUND: The Solar Implementation Plan (SIP) provides regional strategies to reduce market barriers to the installation of solar energy systems and energy efficiency measures through advances in policy, financing, education, and market transformation. The SIP is a key tool to support the Solar Sonoma County goal to increase the amount of solar power produced in the County by an additional 25 megawatts by 2011. Staff will review the Plan with the City Council.
RECOMMENDATION: No action is requested at this time.
11.3
BACKGROUND: On Tuesday, March 16, 2010 Finance staff presented a report item to the Council on the March 16, 2010 Budget Deficit Reduction Options. After City Department presentations, public input and Council discussion, Council, by motion, directed that specific reduction options be pulled from the list and the remaining items be approved. Among those items pulled were all of the Information Technology (IT) Department reduction items. The IT reductions were removed from the list pending additional staff discussion and review by the City Council Budget Subcommittee.
Staff has met and finalized the 2009/10 IT Department reductions in the amount of $700,900. The resulting staff recommendations were presented to the City Council Budget Subcommittee on April 8, 2010.RECOMMENDATION: It is recommended by the Finance Department and the City Manager’s Office that the Council, by resolution, 1) direct staff to implement, following the meet and confer process, the Information Technology Department Budget Deficit Reduction Options to be effective no later than April 30, 2010; and 2) for those options on the Information Technology Budget Deficit Reduction Options list with a specific start date after April 30, 2010, direct staff to implement, following the meet and confer process, those options to be effective no later than stated start date.
11.4
BACKGROUND: The City's General Fund shortfall and significant decline of development related revenue caused the Council to pass a resolution on March 30, 2010 which approved the Budget Deficit Reduction Options dated March 16, 2010 including the elimination of two development related positions. Further analysis has revealed that the Associate Civil Engineer and Civil Engineering Technician positions that were eliminated are needed for non-development work in the Capital Projects Engineering section for several high priority, fully funded capital improvement program projects. This item amends Resolution 27600 and rescinds the position reductions in Organization 1063, thereby maintaining one Associate Civil Engineer position and one Civil Engineering Technician position that will not be funded by the General Fund.
RECOMMENDATION: It is recommended by the Public Works Department, that Council, by resolution, amend Resolution 27600 to rescind the Associate Civil Engineer and Civil Engineering Technician position reductions in Organization 1063 of the Public Works Department and instead fund these positions through the Capital Improvement Program in order to reduce the backlog of high priority sewer and water utility replacement projects.
5:00 P.M.
11.5
BACKGROUND: This proposed project will construct bike lanes and a center turn lane from Santa Rosa Creek to West Third Street. The installation will link a 1700 foot gap in the current bike lane facility and provide a left turn refuge for Glenbrook Drive and the driveways along this segment of Stony Point Road. To accomplish this, parking will need to be removed between Glenbrook Drive and West Third Street.
RECOMMENDATION: It is recommended by the Public Works Department that the Council, by resolution, adopt the Mitigated Negative Declaration and Mitigation Monitoring Plan for the Stony Point Road Re-Striping Project, and authorize the Public Works Department to proceed with the final design.
12.
17
PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1
13.2
14.
20
MAYOR'S/COUNCILMEMBERS’ REPORTS
15.
21
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
17.
22
ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.