SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
MAY 3, 2011
(CONTINUING ON MAY 5, 2011)
1:00 PM (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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1:30 PM
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(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
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REVIEW OF FY 2011/12 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING, COMMUNITY PROMOTIONS FUNDING AND MEASURE O FUNDING
At this study session the City Council will review the City’s proposed FY 2011/12 budget, including City department reviews, Capital Improvement Program funding requests, Community Promotions funding requests, and proposed Measure O programs funding. Additionally, alternate budget scenarios will be presented which may include further departmental budget reductions, as requested by the Council at the April 19th study session.
The Council may ask questions and provide direction to staff.
This is a two-part study session. The second part of the study session will take place at the continued meeting of May 5, 2011.
4:00 P.M. (CITY COUNCIL CHAMBER)
4.
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ANNOUNCEMENT OF ROLL CALL
5.
4
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
6.3
6.4
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.
9
APPROVAL OF MINUTES
- April 5, 2011 and April 19, 2011, Regular Meeting Minutes
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1.
10
STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
2.
11
MAYOR /COUNCILMEMBERS’ REPORTS
3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
12
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
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CONSENT ITEMS
10.1RESOLUTION - BENEFITS FOR LAID OFF EMPLOYEES
This resolution, recommended by the Human Resources Department, authorizes a benefit package for employees being laid off through June 30, 2012, consisting of 40 hours of paid time-off to look for another job, a one year extension of the Employee Assistance Plan, and COBRA health insurance premium support.
10.2RESOLUTION - SOUTHEAST AREA DEVELOPMENT IMPACT FEE REIMBURSEMENT
This resolution, recommended by the Public Works Department, authorizes the appropriation of $129,766.00 into JL Key # 08030, source of funds to be reserves of the Southeast Area Development Impact Fee fund (Fund 1265), to reimburse Taylor Mountain LLC for the SEADIF fees paid in the amount of $129,766.00.
10.3RESOLUTION - SPEED LIMIT ON WEST COLLEGE AVENUE
This resolution, recommended by the Public Works Department, reduces the radar enforceable speed limit on West College Avenue between North Dutton Avenue and Clover Drive from 40 mph to 35 mph.
This resolution, recommended by the Transit Department, authorizes the Transit Department to submit a funding claim to the Metropolitan Transportation Commission (MTC) for Fiscal Year 2011/2012 TDA Article IV and STA funds.
10.5RESOLUTION - 6TH STREET UNDERCROSSING AT HIGHWAY 101 - CALTRANS AGREEMENTS AND FUNDING
This resolution, recommended by the Public Works Department, recommends that the Council approve a modification to the freeway agreement and authorizes the City Manager to sign the Cooperative Agreement for design oversight and appropriate $200,000 of State Transportation Improvement Program funding for the 6th Street Undercrossing at Highway 101 project.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 PM
11. REPORT ITEMS
11.1
BACKGROUND: Annually, Council authorizes submission of the Action Plan to the U.S. Department of Housing and Urban Development (HUD), the City's application to receive federal Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) funds. At the priority setting public hearing/meeting held on February 28, 2011, staff identified the following funding priorities: 100% of HOME funds and 85% CDBG funds to support affordable housing programs and to use the remaining 15% of CDBG funds for the Public Services Program to support the City’s centralized homeless services model (Homeless Services Center and Family Support Center) and the federally mandated Fair Housing program. The CDBG and HOME allocations for FY 2011/2012 have not been released, based on discussions regarding the proposed funding levels, the City is estimating a fifteen percent (15%) reduction in CDBG funds, which would result in a $1,155,197 allocation plus $12,000 in program income for a total of $1,167,197 and a five percent (5%) reduction in HOME funds, which would result in an $834,078 allocation plus $33,300 in program income for a total of $867,378.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing, at the close of the public hearing, that Council, by resolution, authorizes the submission of the 2011/2012 Action Plan to HUD, as well as authorizes the City Manager to execute agreements and/or related documents in conjunction with the Action Plan.
11.1
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continued
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. RECONVENE TO STUDY SESSION - REVIEW OF FY 2011/12 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING, COMMUNITY PROMOTIONS FUNDING AND MEASURE O FUNDING
15. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
16. ADJOURN (CONTINUE) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 1:00 PM ON THURSDAY, MAY 5, 2011 IN THE COUNCIL CHAMBER
1:00 PM THURSDAY, MAY 5, 2011, CITY COUNCIL CHAMBER
17. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING OF MAY 3, 2011, AND ROLL CALL
At this study session the City Council will review the City’s proposed FY 2011/12 budget, including City department reviews, Capital Improvement Program funding requests, Community Promotions funding requests, and proposed Measure O programs funding.
The Council may ask questions and provide direction to staff.
This is a two-part study session. This is the second part of the Study Session continued from May 3, 2011.
PUBLIC COMMENTS (Comments from the public will be limited to the subject of the Study Session.
18. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
May 5
Continued Study Session - Department Budget Review
May 10 NO COUNCIL MEETING
May 17
Study Session - Parking District and Policy Overview
Staff Briefing - Water Use Efficiency Poster Contest
Awards
Report - 2003A Pension Obligation Bonds Letter of Credit and
Remarketing Agent
Report - Prop. 42 Maintenance of Effort Requirement
Report - 1300 Farmers Lane PCN Appeal
Report - Vacation of Right-of-Way - 1135 S. A Street
May 24
Study Session - LAFCO Island Annexation
Staff Briefing - Water-Use Efficiency Citizen and Business
Awards
Report - Review of the Community Involvement Strategy for
the North Santa Rosa Station Area Specific Plan
Report - Sustainable Communities Strategy Update: Initial
Vision Scenario
Report - Fir Ridge: Letter Requesting 10th Amendment to
Holding Agreement
Report - Utility Certificates for Oakmont Trunk Sewer Relocation
Public Hearing - Taxi Cab Regulations Ordinance
May 31 NO COUNCIL MEETING
June 7
Study Session - Transit System-wide Evaluation
Report - Santa Rosa Tourism Business Improvement Area
Annual Report
June 14, 15, 16
Public Hearing - Adoption of Urban Water Management Plan
Public Hearing - Budget Hearings
June 21 NO COUNCIL MEETING
June 28
Study Session - Pension Reform Task Force Report
Pending:
Consent - Highway 101 Bicycle and Pedestrian Bridge
Project Initiation Document (PID) Regional Measure 2
Safe Routes to Transit Funding Agreement
Report - Museum on the Square Easement
Report - Mutual Consent to Parking Charges - Santa Rosa Plaza
Report - Community Media Center Agreement
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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