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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
MAY 4, 2010
1:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to 3 minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Manager
2.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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2:30 P.M.
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(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
Staff will update the Council on the status of General Fund finances. The preseentation will include an economic update, a review of General Fund revenues and projections, a revised reserve projection which incorporates the recent round of budget reductions, and a revised Five Year Forecast which incorporates revised revenue, expenditure and reserve projections. In addition, the Measure O quarterly update will be provided. Lastly, staff will present a new list of proposed FY 2010/11 budget deficit reduction options. This item is being presented for informational purposes and requires no action on the Council's part. The Council may discuss and provide direction to staff on these matters.
4:00 P.M.
3
(CITY COUNCIL CHAMBER)
4.
4
ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
6.3
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
The State of California recognizes May as Water Awareness Month. Every year, in recognition of Water Awareness Month, the City of Santa Rosa solicits nominations to recognize businesses and homeowners who show a commitment to conserving water. This year, over 20 applications were received. The Water Conservation Subcommittee of the Board of Public Utilities and Water Conservation staff determined the winners, whom will be presented their awards at the Council meeting.
7.2
Staff will provide a review and update on the City's volunteer efforts.
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APPROVAL OF MINUTES – APRIL 6, 2010 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
10.1 MOTION -- CONTRACT AWARD - MEDIUM DUTY EXTENDED CAB & CHASSIS TRUCKS
This motion, recommended by the Finance, Public Works and Utilities Departments, authorizes the award and issuance of a purchase order for two 2011 International Medium Duty Extended Cab & Chassis Trucks with extended power train warranties to Bayshore International, Rohnert Park, CA, in the amount of $178,532. Funding has been allocated in FY 2009-10 - Public Works Department, Equipment Replacement Purchases, charge number 3016-84.
10.2 MOTION -- CONTRACT AWARD - TERM CONTRACT FOR TIRES
This motion, recommended by the Finance and Public Works Departments, authorizes the award of a one-year term contract, with four one-year extension options for new and retread tires and related services, to the lowest responsive and responsible bidder, Bridgestone Americas Tire Operations, LLC, d/b/a Tire Distribution Systems, Santa Rosa, California, in the total amount of $114,768.90. Funds for this procurement have been allocated in the FY 2009-2010 of the Equipment Repair Fund Inventory Asset Account 0710-1304.
10.3 RESOLUTION -- AMENDMENT TO AGREEMENT WITH LITTLER MENDELSON, P.C. FOR LEGAL SERVICES
This resolution, recommended by the City Attorney's Office, approves an amendment to increase total compensation to the Agreement with Littler Mendelson, P.C. for continued legal services related to a Police employment litigation for up to an additional $100,000, in an amount not to exceed $200,000 from Account Number 3238-20.
10.4 RESOLUTION -- CONTRACT EXTENSION - FINANCIAL AUDIT SERVICES
This resolution, recommended by the Finance Department, extends Contract No. 06-8366 for financial audit services with Macias Gini & O’Connell LP, Walnut Creek, California for a one-year period in an amount of $150,000 with a reduction in rates, and waives competitive bidding and on a sole source basis, extends the contract for an additional one-year period to the same firm in the amount of $155,000. Total amount of award is $305,000. Funding for audit services is available in the FY 2009-10 operational budgets of the various departments that use the services, and will be available in future budgets when approved by Council.
This resolution, recommended by the Police Department, authorizes acceptance of the OCDETF funds in the amount of $30,000 for overtime to help fight drug related crimes and appropriates funds to Project No. 4075.
10.6 RESOLUTION -- ACCEPTANCE OF FUNDS FROM THE FBI FOR SAFE STREETS TASK FORCE
This resolution, recommended by the Police Department, authorizes acceptance of FBI Safe Streets Task Force funds in the amount of $20,000 for overtime for the Gang Crime Team and appropriates funds to Project No. 4053.
10.7 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 1623 RONNE DRIVE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $20,805.29 against the property located at 1623 Ronne Drive for violations of the City Code that remain uncorrected by the responsible party, Bruce K. Brown, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
11. REPORT ITEMS
11.1
BACKGROUND: The City's Economic Sustainability Work Plan focused on creating jobs and growing the economy by acting on business retention/expansion opportunities, attracting business to the City’s employment centers, enhancing our regional entrepreneurial image, and supporting strategic infrastructure improvements. The Work Plan also invests in Santa Rosa as a visitor destination, enhancing our neighborhood livability and downtown center vibrancy, seeks balance in retail offerings and invests in arts and cultural activity.
A recent City-hosted two-day strategic planning summit that included broad stakeholder representation from community leaders, residents, local businesses, and city employees resulted in Economic Sustainability being ranked as the number one focus area reflected in the following goal statement: “Develop and implement an aggressive and consistent economic development plan that balances business and environment.” Economic Development and Community Development worked collaboratively to develop recommendations to reduce barriers of entry for new and expanding business. As a result, the Economic Sustainability Work Plan focus on job creation and growing the economy should continue with specific aggressive additions.RECOMMENDATION: It is recommended by the Departments of Economic Development and Housing and Community Development that the Council, by resolution, adopt the aggressive augments to the Economic Sustainability Work Plan and direct that the necessary ordinance be scheduled for public hearing and consideration by the Planning Commission and City Council.
11.2
BACKGROUND: To address the loss of staffing resources associated with declining General Fund revenues, the Recreation, Parks & Community Services Department proposes entering into an agreement with the Luther Burbank Home & Gardens Association (LBH&G), a California non-profit public benefit corporation, to develop a partnership to manage the facility and programs, and increase the opportunity for long-term financial stability to preserve the historic site. The agreement provides for the transfer of Luther Burbank Home & Gardens funds to the non-profit corporation.
RECOMMENDATION: It is recommended by the Luther Burbank Home & Gardens Board and the Recreation, Parks & Community Services Department that Council adopt an ordinance to repeal Chapter 2-05 of the Santa Rosa City Code, Luther Burbank Home & Gardens Board. It is also recommended that Council, by resolution, enter into an agreement with the Luther Burbank Home & Gardens Association, a California non-profit, public benefit, 501(c)(3) corporation, for the lease and administration of the Luther Burbank Home & Gardens and transfer all operating and reserve funds from Luther Burbank Home & Gardens fund #0245 to the non-profit corporation.
5:00 P.M.
11.3
BACKGROUND: Annually, Council authorizes submission of the Action Plan to the U.S. Department of Housing and Urban Development (HUD), the City's application to receive federal Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) funds. At the priority setting public hearing/meeting held on February 22, 2010, staff identified the following funding priorities: 100% of HOME funds and 85% CDBG funds to support affordable housing programs and to use the remaining 15% of CDBG funds for the Public Services Program to support the City's centralized homeless services model (Homeless Services Center, Family Support Center and Samuel Jones Hall Homeless Shelter) and the federally mandated Fair Housing program. For FY 2010/2011, the City will receive $1,359,055 in CDBG funds plus $8,050 in program income and $877,977 in HOME funds plus $33,300 in program income.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing, at the close of the public hearing, that Council, by resolution, authorize the submission of the 2010/2011 Action Plan to HUD.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1
Letter from North Bay Water Reuse Authority requesting support from the City of Santa Rosa.
14. MAYOR'S/COUNCILMEMBERS’ REPORTS
14.1
Council will provide direction to its representative whether to support placement of a $10 Vehicle Registration Fee (VRF) on the November 2010 ballot by the Sonoma County Transportation Authority (SCTA) and provide feedback on a proposed expenditure plan.
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
May 11
Staff Briefing – Water Conservation Poster Contest Winners
Consent – Speed Limits on Bellevue and Dutton Meadow
Consent – Letter of Support for Sustainable Community
Consent – Request to Appropriate $1.3 Million in Grant Funds from the 2007 Sonoma County Agricultural Preservation and Open Space District Matching Grant Program
Report – Amendment to Term of Memorandum of Understanding for Unit #5 – Police Officers
Report – Repeal of Mobilehome Park Conversion Ordinance
Report – Community Input for New City Manager
Public Hearing – Kawana Springs Family Apartments Density Bonus and Concessions
May 12 Special Meeting – Closed Session – Public Employee Appointment of City Manager
May 18 No City Council Meeting
May 25
Applicant Interviews for Waterways Advisory Committee
Resolution in Support of Proposition 15
Consent – Professional Services Agreement – Mendocino Avenue Intelligent Transportation System Improvements, Phase 2
Consent – Contract Award – ADA Paratransit Services
Consent – Amendment #1 Agreement with C.A.R.E. Evaluators
Report – Notice of Intent – Business Improvement Area
May 28 Special Meeting – Closed Session – Public Employee Appointment of City Manager
Pending: Study Session – Low Impact Development
Consent – Community Media Center Agreement Amendment
Report – Humboldt Street Bike Boulevard Update
Report – Community Media Center Annual Report
Report – Taxi Cab Regulations
Report – Burbank Avenue Utilities Certificate
Public Hearing – Stony Point Road Underground Utility District
Public Hearing – Stony Point Road Reconstruction and Widening Project, Supplement to the Environmental Impact Report
MEETINGS FOR THE WEEK OF MAY 3, 2010
May 3 Art in Public Places Committee, 3:30 PM, Steele Lane Community Center - 415 Steele Lane
May 4 Downtown Subcommittee, 8:30 AM, City Hall - 100 Santa Rosa Avenue, Room 10
May 5 Cultural Heritage Board, 2:30 PM, City Hall – 100 Santa Rosa Avenue,
Room 7
Budget Subcommittee, 3:00 PM, City Hall Annex – 90 Santa Rosa Avenue, Room 7A/B
May 6 Board of Public Utilities, 1:30 PM, City Hall – 100 Santa Rosa Avenue, Council Chamber
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org