SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 7, 2011
2:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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3:00 (CITY COUNCIL CHAMBER)
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STUDY SESSION
3.1
The Transit Department will be providing an overview of the current fixed-route transit service "CityBus" focused on department considerations for improving operations, customer service, and image/brand to increase sustainable ridership. The department will provide an overview of the reasons, processes, and factors involved in managing the system including an overview of the system’s fiscal status, the state and background of the current system, performance indicators, public outreach, and significant issues under consideration through 2016. The department will then solicit comments and direction from the City Council regarding issues to be considered in the oversight of the Transit system.
4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
On April 27, 2011 in Philadelphia Pennsylvania, the U.S. Department of Energy awarded the City of Santa Rosa the "Steel on the Roof" award which reflects the most amount of solar PV arrays of any of the 25 Solar America Cities. We installed over 40 megawatts of solar energy beating out larger cities like San Jose, San Diego, Denver, Philadelphia, New York City and all others. This is the second year in a row we have won this award.
On May 13, 2011 in Hollywood, California the City of Santa Rosa won the Jolly Green Giant Civic Leader Award for our Fuel from Aquatic Biomass (FAB) Project. This award also included a $25,000 cash prize to help enhance the project.
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APPROVAL OF MINUTES - MAY 24, 2011, REGULAR MEETING MINUTES
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
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• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Appointment to Boards and Commissions
Council may vote to make one (1) appointment to the Personnel Board• Other
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
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CONSENT ITEMS
This resolution, recommended by the Finance Department, authorizes designated City officials and MuniServices, LLC., to examine confidential transactions (sales) and use tax records of the State Board of Equalization in accordance with the California Revenue and Taxation Code.
10.2RESOLUTION - SECTION 457 DEFERRED COMPENSATION PLAN AMENDMENT-REGULAR EMPLOYEE PLAN
This resolution, recommended by the Finance Department, authorizes adoption of an updated 457 Deferred Compensation Plan and Trust document for the City’s regular employees to comply with changes to the Internal Revenue Code (IRC) and to permit loans; and authorizes the Chief Financial Officer to execute on behalf of the City any documents as may be needed from time to time that do not result in a cost to the City in order to administer the City’s 457 Deferred Compensation Plan, subject to approval by the City Attorney.
10.3RESOLUTION - CONTRACT AWARD - WEED AND RUBBISH ABATEMENT SERVICES
This resolution, recommended by the Finance and Fire Departments, awards a competitively bid contract for weed and rubbish abatement services with Ken Tamplen, Pleasant Hill, CA, for two years, with three one-year extension options. The contract offers an hourly labor rate that is 4% less than what the City currently pays Ken Tamplen for these services. The total amount of the two year contract is $200,000. Funding for this expense is allocated in the FY 2010-2011 operational budgets of the Fire Department GL key 36002, object code 5321and in the Recreation, Parks and Community Services Department GL key 090304, object code 5321 and JL keys 001410-5321-09568-00 and 001410-5321-09594-00, and will be funded in subsequent fiscal years when approved by Council.
10.4RESOLUTION - JOINT TRENCH RELOCATION AGREEMENT FOR SANTA ROSA AVENUE WIDENING PROJECT
This resolution, recommended by the Public Works Department, authorizes execution of an agreement with Pacific Gas and Electric Company for the Joint Trench Relocation for the Santa Rosa Avenue Widening Project - Yolanda Avenue to Kawana Springs Road. Funding for this project has been appropriated to Key No. 17144. The sources of funds are Redevelopment Agency funds, Measure M funds and Capital Facilities Fees. No City General Fund money is included in this project.
These resolutions, recommended by the Department of Community Development, correct a procedural error by rescinding and reconfirming the special assessment liens in the amount of $16,291.02 against the property located at 550 Richmond Drive, the amount of $36,106.66 against the property located at 430 Link Lane, and the amount of $48,025.61 against the property located at 721 McDonald Avenue for violations of the City Code that remain uncorrected by the responsible parties.
This resolution, recommended by the Recreation, Parks & Community Services Department, authorizes the appropriation of $16,250 of funds needed for the remainder of fiscal year 2010-2011, and supports the agreement between the City of Santa Rosa and START-SOCO, dba Artstart, for the management and operation of the Artstart Program.
11. REPORT ITEMS
11.1
BACKGROUND: The Veterans Committee, as part of its request to locate the Veterans Monument at the City Hall Complex, has offered to fund the ongoing maintenance of the monument, future engravings, and any possible future relocation, should that become necessary. A fund has been set up with the Community Foundation Sonoma County to provide for these expenses and the committee has been funding the monument maintenance since its construction. The recommended maintenance agreement formalizes the current practice by outlining the responsibilities of the City and Veterans Committee as well as the procedures for ongoing maintenance of the monument.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department that Council, by resolution, approve entering into an agreement for the maintenance of the Veterans Memorial Monument, located at the City Hall Complex on the corner of Sonoma and Santa Rosa Avenues and authorizes the Chief Financial Officer to deposit funds annually into Fund 1204, JL Key No. 09704 for the maintenance of the Veterans Memorial Monument.
11.2
BACKGROUND: The Santa Rosa Tourism Business Improvement Area (SRTBIA) was established on September 3, 2010, via Ordinance #3946. The ordinance requires an annual report to the City Council that details recommended changes to the Area boundaries; improvements and activities provided for Fiscal Year 2010/2011; an estimate of the cost of providing improvements and activities for 2010/2011 and 2011/2012; the method and basis of levying assessments, the amount of any surplus or deficit revenues to be carried over; the amount of contributions from sources other than assessments and recommendations for the 2011/2012 Fiscal Year. The Annual Report is due to the Director of Economic Development and Housing by June 1 of each year.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, by resolution, approve the 2010/2011 Santa Rosa Tourism Business Improvement Area (SRTBIA) Annual Report prepared by the SRTBIA Advisory Board and adopt the Work Plan for 2011/2012.
11.3
BACKGROUND: The Oakmont Trunk Sewer is within the bank of Santa Rosa Creek and requires relocation due to erosion issues. Relocating the trunk sewer to an alignment adjacent to Channel Drive would severely impact two properties on which easements must be obtained. Connecting these two properties to City sewer is a mitigation measure identified in an approved Mitigated Negative Declaration to mitigate for the impacts of the Oakmont Trunk Sewer Relocation project on these two properties. Before the Council are two applications for Utility Certificates to allow sewer service connections to two single family homes located at 6200 and 6350 Channel Drive which are outside of the City limits.
RECOMMENDATION: It is recommended by the Department of Public Works that the Council, by resolution, waive the provisions of Council Policy #300-02 and approve the requested Utility Certificates for sewer service connections at 6200 and 6350 Channel Drive.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
June 14, 15, 16
Public Hearing - Adoption of Urban Water Management Plan
Public Hearings - Budget Hearings
June 21 NO COUNCIL MEETING
June 28
Study Session - Pension Reform Task Force Report
Report - Museum on the Square Easement, Operating Agreement and Parking Agreement
Report - Community Media Center Agreement Amendment
Report - South Park Sanitation District Dissolution Agreement Extension
Public Hearing - Taxi Cab Regulations Ordinance
July 12
Study Session - CIP
July 19
PENDING
Report - Highway 101 Bicycle and Pedestrian Bridge Project Initiation Document (PID)
Regional Measure 2 Safe Routes to Transit Funding Agreement
Report - Mutual Consent to Parking Charges - Santa Rosa Plaza
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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