SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 14, 2011
(CONTINUING ON JUNE 15 AND 16, 2011)
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4:00 P.M. begin video
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CALL TO ORDER AND ROLL CALL
2. STUDY SESSION -- NONE
3. REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
4. PROCLAMATIONS/PRESENTATIONS
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4.2
WEEK4.3
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 10.
5. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
6. APPROVAL OF MINUTES - NONE
7A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
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3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
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CONSENT ITEMS
8.1MOTION - CONTRACT EXTENSION - SECURITY GUARD SERVICES
This motion, recommended by the Finance Department, awards Amendment No. 8 to Contract 8777 for a one year contract extension for security guard services to First Alarm Security & Patrol, Inc., San Jose, California, with a 4% decrease in contract unit prices, in the amount of $88,182.36. Funding for this contract extension is allocated from fiscal year 2010-11 and will be budgeted in subsequent fiscal year budgets when approved by Council under various operational Key numbers.
8.2MOTION - CONTRACT AWARD-ANNUAL SLURRY SEAL 2011
This motion, recommended by the Public Works Department, subject to funding of the project in the 2011/12 Capital Improvement Program, awards construction Contract Number C01612, ANNUAL SLURRY SEAL 2011, in the total amount of $366,898.55 to the lowest responsible bidder, California Pavement Maintenance Company of Sacramento, California, effective July 1, 2011, and establishes a total contract amount of $403,588.41 (the original contract amount plus a 10% contingency). Funding for this project will be appropriated to project key 17014 by the 2011/12 Capital Improvement Program. Specifically, the project is to be funded by Gas Tax and Measure M. No City General Fund is to be included in this project.
8.3RESOLUTION - APPROPRIATIONS LIMIT 2011/12 FISCAL YEAR
This resolution, recommended by the Department of Finance, adopts the Article XIIIB appropriation limit for the City of Santa Rosa at $193,782,000 for the 2011/12 fiscal year. The appropriations limit does not apply to the entire City budget but only to the appropriation of "proceeds of taxes" in the City's "general government" type funds. Fiscal year 2011/12 funds subject to this limit approximate $92 million. It is also recommended that the Council, by the same resolution, approve the use of the inflation and population factors used in the calculation of the limit for the 2011/12 fiscal year.
8.4RESOLUTION - DEPARTMENT OF HEALTH SERVICES PREPAREDNESS GRANT PROGRAM GOVERNING BODY
This resolution, recommended by the Fire Department, authorizes the City Manager, Fire Chief and Police Chief to execute for and on behalf of the City of Santa Rosa, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining Federal financial assistance provided by the Federal Department of Health Services and sub granted through the State of California. Grant applications submittal requiring matching funds will be limited to matching funds available within the approved budget.
9. REPORT ITEMS
9.1
BACKGROUND: This item presents amendments to four existing funding agreements between the City of Santa Rosa and the Redevelopment Agency that would continue certain services and projects within the Gateways and Southwest Redevelopment Project Areas in 2011/2012. These actions serve to document the Fiscal Year 2011/2012 budget approvals and make associated benefit findings in each case as required by California Redevelopment Law.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing and the Public Works Department that the Council, by resolution, take the following actions subject to Council approval of the Agency’s Fiscal Year 2011/12 budget:
Approve (4) amended funding agreements and make certain benefit findings for the Gateways Economic Development Programs and Administration, Gateways Neighborhood Revitalization Program, Southwest Neighborhood Revitalization Program and Southwest Leddy Avenue Sewer/Water Extension Project.9.2
BACKGROUND: The City of Santa Rosa currently collects the following development fees: Capital Facilities Fee (CFF), Southeast Area Development Impact Fee (SEADIF) and Southwest Area Development Impact Fee (SWADIF). The CFF, SEADIF and SWADIF are based on the adopted policy that new development generates additional residents, traffic and storm run-off which in turn place additional cumulative burdens upon the City’s infrastructure, and such development should pay its proportionate share of the cost for new or improved public facilities required to meet such burdens. Staff has analyzed the development fees and found that the purpose of each of the CFF, SEADIF and SWADIF are as originally identified and that the original nexus analysis remains valid, providing a basis for adoption of findings by the City Council.
RECOMMENDATION: It is recommended by the Public Works Department that the City Council, by resolution, adopt findings regarding the use of Southwest Area Development Impact Fees, Southeast Area Development Impact Fees and Capital Facilities Fees consistent with State law.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
9.3
Staff Report Attachment: Draft 2010 Urban Water Management Plan
BACKGROUND: The Urban Water Management Planning Act (UWMP) Act requires every urban water supplier that provides water for municipal purposes to more than 3,000 connections, or supplying more than 3,000 acre-feet per year (AFY) of water, to adopt and submit a plan every five years to the California Department of Water Resources (DWR). In 2009, Senate Bill x7-7, the Water Conservation Act (SB x7-7), was signed into law. SB x7-7 set a goal of achieving a 20% reduction in statewide urban per capita water use by the year 2020 and requires urban water retailers to set an interim 2015 and a final 2020 community urban per capita water use target. SB x7-7 extended the deadline for the submittal of the 2010 Urban Water Management Plan (Plan) from December 31, 2010 to July 1, 2011 to allow urban water retailers to incorporate the requirements of SB x7-7 into the 2010 Plan.
The City's 2010 Plan includes details about Santa Rosa's projected water supply and demand through 2035 during an average water year, a single dry year, and multiple dry years; current and projected recycled water use; water conservation program details; and detailed information about our regional water supply. The 2010 Plan also includes an update to the City's Urban Water Shortage Contingency Plan (Shortage Plan), which is included in Appendix G of the 2010 Plan. The City's Shortage Plan details how the City and community would react to a reduction in water supply of up to 50%.
The Water Conservation Subcommittee of the Board met numerous times from November 2009 to May 2011 to participate in the development of the 2010 Plan and to review and approve the administrative draft of the 2010 Plan and Shortage Plan. Updates on the development of the 2010 Plan were also provided to the Board of Public Utilities at several meetings between November 2009 and May 2011. The Council will consider the update to both the 2010 Plan and the 2010 Shortage Plan.
RECOMMENDATION: It is the recommendation of the Board of Public Utilities and the Utilities Department that the City Council, by resolution, adopt the 2010 Urban Water Management Plan and the 2010 Urban Water Shortage Contingency Plan, including those changes called out in the Errata/Additional Information Sheet dated May 31, 2011 and Additional Information Sheet No. 2, dated June 7, 2011.
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is
allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
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CITY COUNCIL BUDGET PUBLIC HEARING (CITY COUNCIL CHAMBER)
11.1
City Attorney Fowler will orally enter into the record all projects and budgets from which various Council members shall be abstaining due to project proximity to property owned or income received by the abstaining Council Member.
11.2
City Manager Kathleen Millison will provide background information on the development of the City of Santa Rosa’s proposed FY 2011/12 budget.
11.3
Draft FY 2011/12 Capital Improvement Program Budget
BACKGROUND: At this public hearing, the City Council will consider the City’s proposed fiscal year 2011/12 budget including the proposed fiscal year 2011/12 Operations and Maintenance Budget and proposed fiscal year 2011/12 Five-Year Capital Improvement Program and will receive and consider budget reports for the City’s operating departments, agencies and offices, including proposals for new and increased fees. At study sessions on May 3, 2011 and May 5, 2011, staff presented department budgets and included additional department information such as current year accomplishments, initiatives for next year, and department progress toward City Council Goals. At this public hearing, staff will present an overview of the City's proposed FY 2011/12 budget, including individual department budgets, and will review the FY2011/12 budget process.
RECOMMENDATION: It is recommended by the Department of Finance and the City Manager that the Council, by five resolutions, adopt the City’s fiscal year 2011/12 budget, including the 2011/12 Operations and Maintenance Budget and 2011/12 Five-Year Capital Improvement Program.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
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ADJOURN (CONTINUE) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 A.M. ON WEDNESDAY, JUNE 15, 2011 IN THE COUNCIL CHAMBER
9:00 AM, WEDNESDAY, JUNE 15, 2011, CITY COUNCIL CHAMBER
(NOTE: THE COUNCIL WILL RECESS FOR LUNCH AT AROUND 12:00, NOON, FOR APPROXIMATELY ONE HOUR)
14. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
14.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).14.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Subdivision (a) of Government Code section 54956.9Name of Case: Building Industry Association of the Bay Area f/k/a Home Builders Association of Northern California, Inc. v. City of Santa Rosa, et al., Sonoma County Superior Court No. SCV 244441
14.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
14.4 REPORT, IF ANY, ON CLOSED SESSION(S)
15. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING AND ROLL CALL
15.1PUBLIC HEARING - FIRE DEPARTMENT PROGRAM FEE ADJUSTMENTS
BACKGROUND: The Fire Department administers several programs including the Annual Fire Permits, Development Permits and the Certified Unified Program Agency (CUPA) Permits. These programs are funded with permit, inspection and other fees established by Council resolution. The Fire Department has studied the current fees and is requesting the adjustment of two permit fees and the addition of four to the fee schedule to continue to recover program costs and effectively administer the programs. The Fire Department recommends that the Council adopt a resolution authorizing the adjustment of two fees and the addition of four permit fees which are attached to the resolution as Exhibit A.
RECOMMENDATION: This resolution, recommended by the Fire Department, authorizes the new and increased fees as set forth in the fee schedule, attached to the resolution as Exhibit A.
15.2PUBLIC HEARING - BENNETT VALLEY MUNICIPAL GOLF COURSE GREEN FEES
BACKGROUND: This is a proposed restructuring of green fees for the Bennett Valley Municipal Golf Course that will eliminate the higher rates for non-residents and increase the cost of the annual unrestricted pass to take effect on January 1, 2012.
RECOMMENDATION: It is recommended by the Recreation, Parks and Community Services Department that City Council, by resolution, approve the proposed restructured green fees for the Bennett Valley Municipal Golf Course set forth in the Green Fee Schedule attached as Exhibit D to the Resolution, to be effective January 1, 2012.
BACKGROUND: On August 3, 2004, the City Council adopted Ordinance 3680 adding Chapter 3-26 to the Santa Rosa City Code, which imposed a special transactions and use tax. The special tax was subsequently approved as Measure O by a 2/3 majority of voters in the November 2004 election. The special tax generates revenues which are required to be split 40% - 40% - 20% and used for Police, Fire, and Gang Prevention and Intervention Programs, respectively.
In accordance with Chapter 3-26, the Council adopted a Transaction and Use Tax Implementation Plan on September 21, 2004 by Resolution No. 26069, which outlines the uses and purposes for which the special tax revenues may be used over time. The Ordinance specifies that the Plan may only be amended by six affirmative votes of the Council.
In addition, City Code Section 3-26.120(G) specifies that General Fund funding for Police Department, Fire Department, and Gang Prevention and Youth Program purposes and uses may not fall below the funding approved the budget for FY 2004/05, as adjusted annually, unless the budgets falling below the Baseline are approved with six affirmative votes of the Council.
The City of Santa Rosa’s proposed FY 2011/12 budget is based on the assumption that the Police Department budget will be authorized below baseline.
RECOMMENDATION: It is the recommendation of the Police Department and the Finance Department that the City Council, by resolution, 1) amend the Transaction and Use tax Implementation Plan to delay the purchase of Police vehicles until FY 2012/13; and 2) approve General Fund funding for Police Department purposes and uses at lower levels than those in the approved budget for FY 2004/05, as adjusted annually, pursuant to City Code Section 3-26.120 (G).
15.4 CONTINUED PUBLIC HEARING - COUNCIL CONSIDERATION OF PROPOSED CITY BUDGET FOR FISCAL YEAR 2011-2012 AND ADOPTION OF CITY BUDGET FOR THE COMING FISCAL YEAR
BACKGROUND: At this public hearing, the City Council will consider the City’s proposed fiscal year 2011/12 budget including the proposed fiscal year 2011/12 Operations and Maintenance Budget and proposed fiscal year 2011/12 Five-Year Capital Improvement Program and will receive and consider budget reports for the City’s operating departments, agencies and offices, including proposals for new and increased fees. At study sessions on May 3, 2011 and May 5, 2011, staff presented department budgets and included additional department information such as current year accomplishments, initiatives for next year, and department progress toward City Council Goals. At this public hearing, staff will present an overview of the City's proposed FY 2011/12 budget, including individual department budgets, and will review the FY2011/12 budget process.
RECOMMENDATION: It is recommended by the Department of Finance and the City Manager that the Council, by five resolutions, adopt the City’s fiscal year 2011/12 budget, including the 2011/12 Operations and Maintenance Budget and 2011/12 Five-Year Capital Improvement Program.
16. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
16.1 ADJOURN (CONTINUE) COUNCIL MEETING TO RECONVENE AT 9:00 A.M. ON THURSDAY, JUNE 16, 2011, IN THE COUNCIL CHAMBER
9:00 AM, THURSDAY, JUNE 16, 2011 CITY COUNCIL CHAMBER
(NOTE: THE COUNCIL WILL RECESS FOR LUNCH AT AROUND 12:00, NOON, FOR APPROXIMATELY ONE HOUR)
17. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING AND ROLL CALL
18. CONTINUED PUBLIC HEARING - COUNCIL CONSIDERATION OF PROPOSED FY 2011/12 BUDGET AND ADOPTION OF BUDGET FOR COMING FISCAL YEAR.
19. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
June 21 NO COUNCIL MEETING
June 28
Study Session - Pension Reform Task Force Report
Report - Museum on the Square Easement, Operating Agreement and
Parking Agreement
Report - Community Media Center Agreement Amendment
Public Hearing - Taxi Cab Regulations Ordinance
July 5 NO COUNCIL MEETING
July 12
Study Session - CIP
Public Hearing - Model Code Adoption - Amendments to California
Green Building Standards Code
July 19
July 26
PENDING
Report - Highway 101 Bicycle and Pedestrian Bridge
Project Initiation Document (PID) Regional Measure 2
Safe Routes to Transit Funding Agreement
Report - Mutual Consent to Parking Charges - Santa Rosa
Plaza
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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