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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 15, 2010
(CONTINUING ON JUNE 16, 17 AND 18, 2010)
2:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION -- NONE
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR'S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys' Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
3.2 PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: City Manager
3.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
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APPROVAL OF MINUTES - MAY 11, 2010 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
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CONSENT ITEMS
10.1 MOTION - CONTRACT AWARD - HEARN AVENUE WIDENING PHASE 2 BETWEEN DUTTON AVENUE AND DOWD DRIVE
This motion, recommended by the Public Works Department, awards construction Contract No. 2009-039, Hearn Avenue Widening Phase 2 between Dutton Avenue and Dowd Drive in the total amount of $866,688.95 to the lowest responsible bidder, Ghilotti Construction Company of Santa Rosa, California, and establishes a total contract amount of $996,692.29 (the original contract amount plus a 15% contingency). The project is funded by the Capital Improvement Program. Specifically, the project is funded with Redevelopment Agency funds, Measure M funds and Capital Facilities Fees. No City General Fund money is included in this project. There are sufficient funds in Account Number 5043, Hearn Avenue at Highway 101 Interchange Phase 2, to cover the cost of the work.
10.2 MOTION -- CONTRACT AWARD - RAILROAD SQUARE PARKING LOT IMPROVEMENTS
This motion, recommended by the Public Works Department, awards construction Contract No. 2009-042, Railroad Square Parking Lot Improvements, in the total amount of $368,609.30 to the lowest responsible bidder, Fedco Construction of Santa Rosa, California, and establishes a total contract amount of $423,900.70 (the original contract amount plus a 15% contingency). Funding for this project has been appropriated to Account No. 8806. The source of funds is through Railroad Square parking user fees. No City General Fund money is included in this project.
10.3 RESOLUTION -- APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH SOLAR SONOMA COUNTY
This resolution, recommended City staff, approves a Professional Services Agreement with Solar Sonoma County, in the amount of $250,000, to partner in the development and implementation of the Clean Energy Advocate program as outlined and funded by the Department of Energy Special Projects Grant. No City General Fund money is included in this project.
10.4 RESOLUTION -- APPROPRIATIONS LIMIT 2010/11 FISCAL YEAR
This resolution, recommended by the Department of Finance, adopts the Article XIIIB appropriation limit for the City of Santa Rosa at $187,537,000 for the 2010/11 fiscal year. It is also recommended that the Council, by the same resolution, approve the use of the inflation and population factors used in the calculation of the limit for the 2010/11 fiscal year.
11. REPORT ITEMS
5:00 P.M.
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PUBLIC HEARING - APPEAL OF PLANNING COMMISSION APPROVAL OF FIRE STATION NUMBER 5 - 2201 NEWGATE COURT
BACKGROUND: On April 8, 2010 the Planning Commission voted unanimously to approve resolutions adopting a Mitigated Negative Declaration, Conditional Use Permit, and Hillside Development Permit to allow Fire Station Number 5 to relocate from 3480 Parker Hill Road to a new location at 2201 Newgate Court to improve emergency response times in northeast Santa Rosa. On April 19, 2010 William St. Pierre, a neighbor of the project site, filed an appeal of this approval requesting that the Council overturn the Planning Commission's approval of the project.
RECOMMENDATION: It is recommended by the Planning Commission and Community Development Department, that the Council, by resolution, deny the appeal and uphold the Planning Commission's approval of the Mitigated Negative Declaration, Hillside Development Permit, and Conditional Use Permit to allow the relocation of the existing fire station at 3480 Parker Hill Road to the property at 2201 Newgate Court to improve emergency response times in Northeast Santa Rosa.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
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MAYOR'S/COUNCILMEMBERS' REPORTS
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CITY MANAGER'S/CITY ATTORNEY'S REPORTS
16. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURN (CONTINUE) REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 A.M. ON WEDNESDAY, JUNE 16, 2010 IN THE COUNCIL CHAMBER
9:00 AM, WEDNESDAY, JUNE 16, 2010, CITY COUNCIL CHAMBER
(NOTE: THE COUNCIL WILL RECESS FOR LUNCH AT AROUND 12:00, NOON, FOR APPROXIMATELY ONE HOUR)
18. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING AND ROLL CALL
18.1 CITY MANAGER'S COMMENTS ON CITY'S PROPOSED FY 2010/11 BUDGET
Interim City Manager Goldberg will provide background information on the development of the City of Santa Rosa's proposed FY 2010/11 budget.
18.2 STATEMENTS OF ABSTENTION
City Attorney Fowler will orally enter into the record all projects and budgets from which various Council members shall be abstaining due to project proximity to property owned or income received by the abstaining Councilmember.
18.3 PUBLIC HEARING ON CITY'S PROPOSED BUDGET FOR FISCAL YEAR 2010/11
At this public hearing all interested persons may present their comments, suggestions, and recommendations to the Council on the proposed City of Santa Rosa budget for FY 2010/11.
18.4 STAFF PRESENTATIONS OF AN OVERVIEW OF THE PROPOSED CITY BUDGET AND BUDGET PROCESS FOR FISCAL YEAR 2010/11
18.5 COUNCIL CONSIDERATION OF PROPOSED CITY BUDGET FOR FISCAL YEAR 2010-2011 AND ADOPTION OF THE CITY BUDGET FOR THE COMING FISCAL YEAR
BACKGROUND: At this public hearing, the Council will consider the City's proposed fiscal year 2010/11 budget including the proposed fiscal year 2010/11 Operations and Maintenance Budget and proposed fiscal year 2010/11 Five-Year Capital Improvement Program and will receive and consider budget reports for the City's operating departments, agencies and offices, including proposals for new and increased fees.
RECOMMENDATION: It is recommended by the Department of Finance and the City Manager that the Council, by resolutions, adopt the City's fiscal year 2010/11 budget, including the 2010/11 Operations and Maintenance Budget and 2010/11 Five-Year Capital Improvement Program.
18.6 ADJOURN (CONTINUE) COUNCIL MEETING TO RECONVENE AT 9:00 A.M. ON THURSDAY, JUNE 17, 2010, IN THE COUNCIL CHAMBER
9:00 AM, THURSDAY, JUNE 17, 2010 CITY COUNCIL CHAMBER
(NOTE: THE COUNCIL WILL RECESS FOR LUNCH AT AROUND 12:00, NOON, FOR APPROXIMATELY ONE HOUR)
19. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING AND ROLL CALL
19.1 PUBLIC HEARING - FINANCE DEPARMENT BUSINESS TAX COMPLIANCE REVIEW FEE ADJUSTMENT
BACKGROUND: Currently, the City charges a $25 fee to process a new Business Tax Certificate, and $15 annually to renew the Certificate. The purpose of this fee was originally intended to help defray the cost of Revenue Division staff time to process Business Tax Certificates. Recently it was determined that these fees should really be charged to reflect the regulatory functions performed by the City when it processes new Business Tax Certificates and renewals, and not for the act of processing the Certificate. Revenue Division staff performed a review and cost analysis of this fee and are recommending some changes.
RECOMMENDATION: It is recommended by the Finance Department that the City Council, by resolution, change the name of the Business Tax Processing Fee to Compliance Review Fee and authorize the adjusted fees as set forth in the fee schedule, attached to the resolution as Exhibit A.
19.2 PUBLIC HEARING -RECREATION, PARKS & COMMUNITY SERVICES FEE ADJUSTMENTS
BACKGROUND: In the 2010/11 FY, the Recreation, Parks & Community Services Department is proposing increases in a variety of fees that require Council approval. These fee adjustments are needed to recover a larger portion of the costs of providing recreation and park facilities and services.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department, that the Council, by resolution, adopts the Fee Schedule as shown in Attachment "A" to the Resolution.
BACKGROUND: At this public hearing, the City Council will consider the City's proposed fiscal year 2010/11 budget including the proposed fiscal year 2010/11 Operations and Maintenance Budget and proposed fiscal year 2010/11 Five-Year Capital Improvement Program and will receive and consider budget reports for the City's operating departments, agencies and offices, including proposals for new and increased fees.
RECOMMENDATION: It is recommended by the Department of Finance and the City Manager that the Council, by resolutions, adopt the City's fiscal year 2010/11 budget, including the 2010/11 Operations and Maintenance Budget and 2010/11 Five-Year Capital Improvement Program.
19.4 REPORT -- MEASURE O IMPLEMENTATION PLAN CHANGE ADJUSTMENTS
BACKGROUND: The City's Measure O (Transaction and Use Tax, City Code Chapter 3-26) has an implementation plan which requires six affirmative votes of the Council to change. The City Council declared a Fiscal Crisis pursuant to Measure O in February 2009, and on April 6, 2010, voted to extend that Fiscal Crisis until June 30, 2011. The Fiscal Crisis allows the use of Measure O reserves to fund similar General Fund uses. To combat the ongoing General Fund structural deficit, Recreation, Parks & Community Services has reduced funding to their General Fund-funded gang prevention and intervention programs. Staff has reviewed the fund balance for the Recreation, Parks & Community Services Department Measure O Gang Prevention programs and determined there to be sufficient fund balance to offset reductions in the gang prevention programs in the General Fund. Use of Measure O fund balance for this purpose necessitates an affirmative vote by six Councilmembers.
Additionally, General Fund funding for Police Department purposes and uses and certain gang prevention and youth programs in the proposed FY 2010/11 budget will fall below the funding approved the budget for FY 2004/05, as adjusted annually pursuant to City Code Section 3-26.120(G). Under this section, lower levels of funding must be approved by the affirmative vote of six Council members.
RECOMMENDATION: It is the recommendation of the Recreation, Parks, and Community Services Department, and the Finance Department that the Council, by resolution, 1) amend the Transaction and Use Tax Implementation Plan to include several changes related to the finding of Fiscal Crisis; and 2) approve General Fund funding for Police Department purposes and uses and certain gang prevention and youth programs at lower levels than those in the approved budget for FY 2004/05, as adjusted annually.
19.5 ADOPTION OF BUDGET
19.6 ADJOURNMENT OF COUNCIL MEETING, OR, IF NEEDED, ADJOURN AND CONTINUE REGULAR CITY COUNCIL MEETING TO RECONVENE AT 9:00 AM ON FRIDAY, JUNE 18, 2010 IN THE COUNCIL CHAMBER
9:00 AM, FRIDAY, JUNE 18, 2010, CITY COUNCIL CHAMBER (IF NEEDED)
20. CALL TO ORDER OF ADJOURNED REGULAR COUNCIL MEETING AND ROLL CALL
21. CONTINUED COUNCIL CONSIDERATION OF PROPOSED FY 2010/11 BUDGET AND ADOPTION OF BUDGET FOR COMING FISCAL YEAR.
22. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
June 22
Consent - ABC Grant
Consent - Contract Award - Fleet Vehicles
Consent - Spring Lake Village Expansion Project EIR Contract Amendment
Consent - Review City of Santa Rosa Participation in Catalina Homes Self-Help, Ownership Units through CA Department of Housing & Community Development's Building Equity and Growth in Neighborhood Grant Program
Consent - Consolidation of November 2, 2010 General Municipal Election and Adoption of Regulations
Consent - Funding Agreements with Redevelopment Agency
Consent - Contract Award -Annual Slurry Seal 2010
Report - North Bay Corporation Residential Rate Adjustment
Report - Measure O CHOICE Grant Program
Report - Santa Rosa Avenue Corridor Plan Progress Report
Report - Community Media Center Annual Report
June 29
Report - Annual Boards and Commissions Diversity Report
Report - Extend Urban Growth Boundary Measure to 2035
July 13
Consent - JAG Grant
Public Hearing - Amending Titles 18, 20 and 21 - Economic Development Measures
July 20 Public Hearing - Formation of Business Improvement Area
July 27
Study Session - Highway 101 Bicycle/Pedestrian Bridge
Public Hearing - Establishment of Business Improvement Area and Levy Assessment
August 31 Public Hearing - Taxi Cab Regulations
Pending: Study Session - Low Impact Development
Waterways Advisory Committee Appointment
Report - Humboldt Street Bike Boulevard Update
Public Hearing - Stony Point Road Underground Utility District No. 3
MEETINGS FOR THE WEEK OF JUNE 14, 2010
June 17 Design Review Board, 2:00 PM, City Hall - 100 Santa Rosa Avenue, Room 7
Bicycle & Pedestrian Advisory Board, 4:00 PM, City Hall Annex -90 Santa Rosa Avenue, Conference Room 7A/B
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org