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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 22, 2010
2:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION -- NONE
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR'S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys' Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).3.2 PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: City Manager3.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin.
Unrepresented Employee: City Manager3.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
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PROCLAMATION – ROSE PARADE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Dan Villalva, Executive Director, will report on recent activities of the Community Media Center. As the center enters the final year of its 15 year agreement with the City of Santa Rosa, the report reflects on the center's strong foundation that has made it a success story among media centers in the United States. Activities described include increasing coverage of city meetings and local events like the Luther Burbank Rose Parade and the increasing use of the internet for delivery of video messages for city departments and local non-profit organizations.
8. APPROVAL OF MINUTES -- NONE
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
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CONSENT ITEMS
10.1 MOTION -- CONTRACT AWARD – ANNUAL SLURRY SEAL – 2010
This motion, recommended by the Public Works Department, awards construction Contract No. 2010-010, Annual Slurry Seal 2010, in the total amount of $362,996.28 to the lowest responsible bidder, Graham Contractors, Inc. of San Jose, California, effective July 1, 2010, and establishes a total contract amount of $399,295.91 (the original contract amount plus a 10% contingency). Funding for this project will be appropriated to account number 4235 by the 2010/11 Capital Improvement Program. Specifically, the project is funded by the Utility Impact Fee Fund and Prop 42 Traffic Congestion Relief Fund. No City General Funds are included in this project.
10.2 MOTION -- CONTRACT AWARD - FLEET VEHICLES
This motion, recommended by the Finance and Public Works Departments, authorizes a multiple award and issuance of purchase orders for fleet vehicles to Hansel Ford, Santa Rosa, California, in the amount of $158,142.72; and to Downtown Ford, Sacramento, California, in the amount of $81,164.87, for a total amount of $239,307.59. Source of funds from Public Works E & R Replacement, charge number 3016-84.
This resolution, recommended by the Police Department, authorizes the Chief of Police to accept a grant in the amount of $40,000 from the State of California Department of Alcoholic Beverage Control to be used for a multi-tiered approach to alcohol-related issues, particularly those relating to problematic premises.
10.4 RESOLUTION -- SPRING LAKE VILLAGE EXPANSION PROJECT ENVIROMENTAL IMPACT REPORT CONTRACT AMENDMENT
This resolution, recommended by the Community Development Department, authorizes the Chief Financial Officer to increase appropriations in project number 4095, the Spring Lake Village EIR, by $55,319.00, with the source of funds being the developer's deposit located in account 0100-3870, for an amended contract with Winzler and Kelly for the preparation of an Environmental Impact Report (EIR) for the Spring Lake Village Expansion and Renovation project.
This resolution, recommended by the Housing Authority of the City of Santa Rosa, authorizes the submittal of a grant application to the California Department of Housing and Community Development's Building Equity and Growth in Neighborhoods (BEGIN) program in the amount of $3,804,000 to assist Burbank Housing Development Corporation (BHDC) with the 60 self-help ownership units known as Catalina Homes located at 2740 Dutton Meadow. The BEGIN program provides funding to local public agencies (cities and counties) for low- and moderate-income first-time homebuyer down payment assistance in the form of a deferred loan with a low interest rate. A total of $3,804,000, ($63,400) per unit, is available to Catalina Homes, which will allow households at approximately 64% of area median income to purchase a 3-bedroom unit in the development.
10.6 RESOLUTION -- FUNDING AGREEMENTS WITH REDEVELOPMENT AGENCY
These resolutions, recommended by the Department of Economic Development and Housing and the Police Department, approve five program funding agreements and make certain benefit findings for Santa Rosa Center Economic Development Program, Gateways Economic Development Program, Gateways Neighborhood Revitalization Program, Gateways Graffiti Abatement Program, and Non-Tax Increment Economic Development Program; and one resolution approves an amended and restated funding agreement and makes certain benefit
These resolutions, recommended by the City Clerk's Office, requests that the Sonoma County Board of Supervisors consolidate a General Municipal Election to be held on November 2, 2010, with the Statewide General Election, and declares the number of City Council seats (three) available; and adopts regulations for candidates for elective office pertaining to candidates statements.
11. REPORT ITEMS
11.1
BACKGROUND: This report will inform the Council of those agencies who have completed the funding agreement negotiation process and are being recommended for funding to provide services under the Santa Rosa CHOICE Gang Prevention and Intervention Grant program for Cycle IV Fiscal Year 2010-11. It will also award a funding agreement for gang mediation and intervention services with Breakout Prison Outreach doing business as California Youth Outreach (CYO) in the amount of $130,454.
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, accept the funding recommendations of the Grant Review Team and direct staff to finalize funding agreements with service providers. It is further recommended that the Council, by resolution, approve the funding agreement with Breakout Prison Outreach doing business as California Youth Outreach (CYO) in the amount of $130,454.
11.2
BACKGROUND: The Santa Rosa Avenue Corridor Plan program, which addresses the corridor from Highway 12 to Sonoma Avenue, is nearing completion. The result of public outreach and three community workshops is a preferred alternative which proposes a corridor with two travel lanes, a center turn lane/median, bicycle lanes, parking, and sidewalks. The current configuration is four vehicle travel lanes, parking, and sidewalks. Due to the complexity of the project and the legitimate and competing concerns and objectives of the corridor neighborhood and City departments, staff is seeking direction from Council on development of one of two streetscape design alternatives.
RECOMMENDATION: It is recommended by the Department of Advance Planning and Public Policy that the Council, by motion, direct staff to proceed with the development of the neighborhood preferred Alternative A.
11.3
BACKGROUND: When the solid waste collection services contract was amended in February it required that the residential rates associated with the July 2010 rate adjustment be evaluated by a qualified firm under contract with the city to ensure that they are properly calculated and further that they be designed to encourage diversion. The city hired R3 Consulting Group, Inc. to provide this evaluation and to make a recommendation regarding the residential rates.
On June 2, 2010, the Solid Waste Subcommittee met to consider the annual residential rate adjustment requested by North Bay Corporation and to consider a recommendation from R3 Consulting Group, Inc. to modify the residential rates in a way that would encourage diversion but would be revenue neutral for the hauler. The Subcommittee unanimously recommended that the formula (percent increase) for amending the residential rates be approved by the Council.RECOMMENDATION: It is recommended by the City Manager's Office and the Solid Waste Subcommittee that the Council, by resolution, approve a modification to the residential rate structure to encourage diversion.
11.4
BACKGROUND: The financial crisis affecting cities as a result of the recession has had a profound effect on the City of Santa Rosa's budget. The City is considering revenue enhancements as part of the approach to deal with this crisis. It is desirable to hire a professional firm to conduct a poll of Santa Rosa residents to evaluate their acceptance of placing a revenue measure on the November ballot. A professional firm will have the expertise in developing and asking questions regarding these issues, analyzing the poll results, and providing meaningful guidance to the City Council as to the viability of a revenue measure. The estimated cost for this service is $25,000. On June 15, 2010 the Council voted to reconsider this item approved on June 8, 2010.RECOMMENDATION: It is recommended by the Finance Department and the City Manager's Office that the Council, by motion, authorize the City Manager to hire a firm to conduct a poll on the City's behalf.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 MEMO FROM RICK MOSHIER, DIRECTOR- PUBLIC WORKS RE NOTIFICATION OF CALISTOGA ROAD LEFT TURN LANE AT BADGER ROAD CONTRACT
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CITY MANAGER'S/CITY ATTORNEY'S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
June 29
Consent – Appropriations – Utilities Operation and Maintenance Facility
Consent – Nature Education Facilities Program Grant Application For Bayer Neighborhood Park and Gardens
Report – Annual Boards and Commissions Diversity Report
Report – Voter Measure to Extend Urban Growth Boundary Ordinance
Joint Public Hearing with Redevelopment Agency– AT&T Site Disposition and Development Agreement, 520 Third Street
July 13
Consent – JAG Grant
Public Hearing – Amending Titles 18, 20 and 21 – Economic Development Measures
Public Hearing – Stony Point Road Underground Utility District No. 3
July 20
Report – Makeup of Waterways Advisory Committee
Waterways Advisory Committee Appointments
Public Hearing – Formation of Business Improvement Area
July 27
Study Session – Highway 101 Bicycle/Pedestrian Bridge
Report – Parking Ordinance Amendment Re Parking Fees in Parks
Public Hearing – Establishment of Business Improvement Area and Levy Assessment
Public Hearing – Howarth Park User Fee
August 10 Report – Green Building Program
August 31 Public Hearing – Taxi Cab Regulations
Pending: Study Session – Low Impact Development
Report – Humboldt Street Bike Boulevard Update
MEETINGS FOR THE WEEK OF JUNE 21, 2010
June 23
Board of Community Services, 4:00 PM, Finley Community Center – 2060 West College Avenue
Community Advisory Board, 5:30 PM, Steele Lane Community Center – 415 Steele Lane
June 24
Waterways Advisory Committee, 9:00 AM, City Hall – 100 Santa Rosa Avenue, Room 7
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org