SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JUNE 28, 2011
1:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Subdivision (a) of Government Code section 54956.9Name of Case: Building Industry Association of the Bay Area f/k/a Home Builders Association of Northern California, Inc. v. City of Santa Rosa, et al., Sonoma County Superior Court No. SCV 244441
2.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
2.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
begin video
0
3:00 P.M.
1
(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
This is the final report from the Mayor's Task Force on Pension Reform which was formed to gather and review information that would inform the Council and community about matters relating to pension reform in California; to specifically review the current pension programs approved and utilized by the City as a part of total compensation for employees; to review the limitations and requirements of the California Public Employee Retirement System; and to present options for pension reform that the Mayor and City Council may wish to consider. Council may provide direction to staff.
4:00 P.M.
3
(CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5.
4
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will review with the Council the California Citizens Redistricting Commission’s first draft of maps for the Congressional, State Board of Equalization, State Senate, and State Assembly districts.
8.
7
APPROVAL OF MINUTES - MAY 17, 2011, JUNE 7, 2011, JUNE 14, 2011, REGULAR MEETING MINUTES AND JUNE 15, 2011, ADJOURNED REGULAR MEETING MINUTES
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1.
2.
3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
10
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
11
CONSENT ITEMS
10.1RESOLUTION - CONTRACT EXTENSION - COMMUNITY MEDIA ACCESS CENTER, INC.
This resolution, recommended by the City Manager's Office, extends the agreement with Community Media Access Center, Inc., three additional months.
This resolution, recommended by the Board of Public Utilities and Utilities Department, authorizes the Mayor to execute the Fourth Amendment to the Agreement for Dissolution of the South Park County Sanitation District and Transfer to the City of Santa Rosa extending, at no cost, the term of the contract for one additional year.
10.3RESOLUTION - AGREEMENT FOR THE OPERATION AND USE OF THE SAMUEL L. JONES HALL HOMELESS SHELTER
This resolution, recommended by the Department of Economic Development and Housing, approves the Agreement for the Operation and Use of the Samuel L. Jones Hall Homeless Shelter between the City of Santa Rosa and Catholic Charities of the Diocese of Santa Rosa in the amount of $470,303 for the period of July 1, 2011 to June 30, 2012.
10.4RESOLUTION - CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION GRANT AWARD
This resolution, recommended by the Recreation, Parks & Community Services Department, authorizes the acceptance of the grant award for the 2010 California Gang Reduction, Intervention and Prevention Program (CalGRIP) for Cities in the amount of $315,098, for two years with a dollar-for-dollar match requirement being met from in-kind existing staff time and operating costs from sub-recipients; and upon receipt of the grant award, authorizes the Chief Financial Officer to establish JL Key 09730 - CalGRIP Gang Prevention Grant Program and appropriate the amount of the grant award; and authorizes the Director of Recreation, Parks & Community Services to conduct all negotiations, sign and submit all documents that may be necessary for the completion of the grant scope. This resolution further recommends that the Council authorize the Director of Recreation, Parks, and Community Services to enter into funding agreements with CYO in the amount of $137,943 and CAP in the amount of $157,800.
This resolution, recommended by the Human Resources Department, adopts the City of Santa Rosa VantageCare Retirement Health Savings (RHS) Plan for Police Managers. This plan is completely funded by employee contribution and there is no cost to the City.
This resolution, recommended by the Department of Finance, authorizes the waiver of City Council Policy Number 000-48 - Policy to Designate General Fund Funding for Homeless and Affordable Housing Production - for the fiscal year 2011/12.
11. REPORT ITEMS
11.1
BACKGROUND: The City’s representatives and representatives from Unit 18 - Miscellaneous Mid-Management, represented by the Santa Rosa Management Association, have met and conferred concerning a new Memorandum of Understanding. In recognition of the City’s financial difficulty, the Unit has agreed to 68.5 hours of unpaid furlough as well as changes in the health care premium and plan design. The savings to the City over the term of this one year contract is approximately $515,000 with $230,000 savings to the City’s general fund.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit18 - Miscellaneous Mid-Management represented by the Santa Rosa Management Association. The adoption of this one-year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.2
BACKGROUND: An access easement and parking agreement are proposed to facilitate the redevelopment of the former AT&T site at Courthouse Square into Museum on the Square, a mixed use development with museum, restaurant, office and residential uses. The easement, and an accompanying operational memorandum, would allow limited passenger vehicle access for the Project’s residential tenants to drive through the Transit Mall to the site. The parking agreement would allow the developer the right to purchase 100 non-reserved parking permits in a City parking facility in order to assure a lender that parking is available for future tenants and to secure project financing.
The City’s Traffic Engineer analyzed traffic studies that were prepared for the Project along with plans for revitalization of the Transit Mall and made recommendations that are incorporated into the Project and Transit Mall design that would maximize safety and minimize potential conflicts between the residential drivers and Transit Mall operations.
The Museum on the Square Project will benefit the City because it will activate a very inactive downtown block and create hundreds of jobs, net revenues to the City, and stimulate the local economy.RECOMMENDATION: It is recommended by the City Manager’s Office and the Department of Economic Development and Housing, that the Council, by two resolutions, 1) approve conveyance of an easement to the Redevelopment Agency of the City of Santa Rosa that allows vehicular access through the Transit Mall for future residents at the former AT&T site, 520 Third Street, and approve an operating memorandum that addresses operational details of the easement; and 2) approve an agreement to make available 100 parking permits for purchase by Museum on the Square, LLC, for the benefit of the Museum on the Square project.
11.3
BACKGROUND: On November 13, 2003, the Planning Commission approved the 162-unit Dauenhauer Ranch Subdivision located at 1600 Aston Avenue. Pursuant to the City's Housing Allocation Plan, Chapter 21-02 of the City Code (HAP), the Dauenhauer Ranch HAP Contract with the original owner/developer of the subdivision (Dauenhauer Village Investors, LLC, of which Christopherson Homes, Inc. is the managing member) for the provision of a 24-unit affordable rental complex for low income households was recorded on May 30, 2007. On June 29, 2010, in a negotiated foreclosure sale by Wells Fargo Bank (the construction lender for the market rate portion of the subdivision), Meritage Homes of California, Inc. (Meritage) purchased the market rate portion of the subdivision, including 65 single family home lots in Phase 1 of the subdivision, and Phase 2 of the subdivision which is tentatively mapped for an additional 73 single family homes. Due to a number of factors, including the downturn in the economy and decline of the housing market, the affordable rental complex has not yet been constructed. Because Meritage has commenced construction of the single family homes, and construction of the affordable rental complex has not yet begun, Meritage is proposing to make available up to 20 for-sale affordable housing units for moderate income households as an interim solution to address the HAP requirement for the subdivision, until such time as construction of the affordable apartment complex is completed. In the case of a HAP contract for ownership units, Council approval is required.
RECOMMENDATION: It is recommended by the Department of Community Development, the Department of Economic Development and Housing, and the City Attorney's Office that the Council, by resolution, approve the proposed Housing Allocation Plan Contract with Meritage Homes of California, Inc. for the Dauenhauer Ranch Subdivision Ownership Units.
11.4
BACKGROUND: This is the fifth cycle of Measure O funded gang prevention/intervention services grants to qualifying community organizations with $460,443 in available funding. Commencing March 2011 the CITY implemented an annual Request for Qualifications (RFQ) process to identify non-profit service agencies qualified to provide gang prevention and intervention services in eight eligible service areas including:
• Personal Transformation Through Cognitive Development and Youth Support Groups
• Short Term Curriculum Based Youth Support Groups
• Social Recreational, Cultural, and Community Service Intervention Activities
• Gang Mediation/Intervention Response
• Outpatient Substance Abuse Services
• Services for Adjudicated Youth
• Parent and Family Support
• Domestic Violence Services to Youth and ChildrenCommunity Crime Prevention Associates and city staff conducted a number of community forums from October 2010 - January 2011 with youth, parents, Burbank Housing managers, schools, and service providers to determine the highest needs in the community for Cycle V. In addition to information from the 2007 California Healthy Kids Survey and Parent Survey, the results of these community forums were utilized to assist in framing the Cycle V Request for Qualifications (RFQ) that was published in March 14, 2011. The City received twenty RFQ applications. The application included the criteria against which proposals would be evaluated. A seven member team comprised of volunteers and city staff evaluated the proposals submitted against the published criteria in the RFQ and determined those that were most responsive.
RECOMMENDATION: It is recommended by the Department of Recreation, Parks & Community Services that the Council, by resolution, accepts the funding recommendations of the Grant Review Team as shown in Attachment C for Cycle V of the CHOICE gang prevention/intervention grant program for Fiscal Year 2011-12 and directs staff to finalize funding agreements with service providers. It is further recommended that the Council, by resolution, authorize the Director of Recreation, Parks, and Community Services to enter into a funding agreement with Breakout Prison Outreach doing business as California Youth Outreach (CYO) in the amount of $127,000; and authorizes the Director of Recreation, Parks & Community Services to act as the signing authority for contracts and payments related to the CHOICE Cycle V funded agencies.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.5
BACKGROUND: The City of Santa Rosa currently does not have an ordinance regulating the operation of taxicabs. California Government Code section 53075.5 requires that all cities and counties adopt an ordinance or resolution regarding the provision of taxicab transportation services. The Police Department is proposing a new Taxicab Services Ordinance to permit and regulate taxicab services within the City. The proposed ordinance requires that all taxicab operators enter into a non-exclusive franchise with the City. A franchise fee of 2% of the gross annual revenues generated by the taxicab business is proposed.
This ordinance will also establish annual vehicle and driver permit fees, $110 and $160 respectively, to be set and adjusted by Council resolution. The ordinance will also provide for the designation of taxicab stands, and a revised schedule of parking fines and penalties will be proposed related to violations of posted taxicab stand restrictions.
In addition to accompanying resolutions related to permit fees, revised parking fines and a form non-exclusive franchise agreement, a resolution will be requested to authorize the City to access criminal history information for licensing taxicab drivers and companies.
RECOMMENDATION: The Police Department recommends that the Council adopt an ordinance to regulate taxicab services within the City and to require a non-exclusive franchise agreement with any person or entity who desires to provide taxi service in the City. It is further recommended that the Council adopt resolutions concerning: 1) the establishment of an annual vehicle permit fee of $110 and an annual driver permit fee of $160; 2) approval of a revised schedule of parking fines and penalties; 3) approval to access criminal history information for licensing purposes; and 4) approval of a form non-exclusive franchise agreement.
12.
17
WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.2LOCAL GOVERNMENT COMMISSION REPORTS
12.3LETTER TO REPRESENTATIVES IN OPPOSITION TO SB 491 - PUBLIC EMPLOYEE ORGANIZATIONS
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
July 5 NO COUNCIL MEETING
July 12
Report - Contract Amendment for Elnoka Village EIR
Report - Adoption of MOUs for Firefighters Association - Local 1402 -
Unit 2; Public Safety Management Association Unit 9; Operating
Engineers Local 3, Maintenance and Utility System Operators
Units 3 and 16; SEIU Unit 14 Police Tech; Units 10, 11, and 12
Executive Management, Mid-Management, Confidential
Report - BEDI/Section 108 Grant Loan and Application for Railroad
Square
Public Hearing - Model Code Adoption - Amendments to
California Green Building Standards Code
Public Hearing - Carrillo Street General Plan Amendment
Public Hearing - 1135 South A Street Right-of-Way Vacation
July 19
Presentation - Merit Award Program
Report - Sonoma County/City Solid Waste Advisory Group
(SWAG) Update
Report - Fulton Road Reimbursement Agreement
Public Hearing - Howarth Park Parking Fee
July 26
Report - Emerging Issues Follow-up
Report - Amendment to Refuse Ordinance
August 2
Report - Charter Review
Public Hearing - Storm Water Assessment
August 9 NO COUNCIL MEETING
August 16 NO COUNCIL MEETING
August 23 NO COUNCIL MEETING
August 30
Study Session - CIP
Report - Review of the Housing Allocation Plan
PENDING
Joint Council/BPU Study Session - Water Supply Planning
Study Session - Measure O Baseline
Study Session - Amendment to Council Policy for Boards and Commissions
Report - Highway 101 Bicycle and Pedestrian Bridge Project Initiation Document (PID)
Regional Measure 2 Safe Routes to Transit Funding Agreement
Report - Mutual Consent to Parking Charges - Santa Rosa Plaza
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
.
|