SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JULY 12, 2011
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager.
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
2.4 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3. STUDY SESSION -- NONE
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4:00 P.M. (CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
In 2002 Assembly Bill 117 was adopted in California. This "Community Choice Aggregation" (CCA) law allows Counties and Cities to form a block for the purpose of purchasing electricity on the open market and selling it within their jurisdictions. The Sonoma County Water Agency (SCWA) is currently conducting a feasibility study to analyze the benefits and risks associated with establishing a CCA in Sonoma County. This briefing will provide basic information about CCAs and the status of the SCWA’s study.
8. APPROVAL OF MINUTES - NONE
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1.
2.
3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
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CONSENT ITEMS
10.1RESOLUTION - ACCEPTING DONATION OF FUNDS FOR THE REPLACEMENT OF CNG FUEL TANKS FOR ROSIE THE TROLLEY
This resolution, recommended by Recreation, Parks & Community Services, accepts the donation of $15,000 from Pacific Gas & Electric Company for replacement CNG tanks, to be deposited into Key No. 001100, Object 4464 and appropriated in Rosie the Trolley, Key No. 390506.
This resolution, recommended by the Human Resources Department, approves this amended job classification and salary plan to create the new job classification of Revenue Manager with a salary range of $6,335 - $8,365 per month, in Unit 18, Miscellaneous Mid-management and to establish one Revenue Manager position; and, delete one Revenue Operations Supervisor position once the Revenue Manager position is filled.
10.3RESOLUTION - INCREASING APPROPRIATIONS TO ACCOUNT 86308 "ALTERNATIVE TREATMENTS"
This resolution, recommended by the Utilities Department, authorizes the Director of Finance to increase appropriations to JL Key 86308 "Alternative Treatments" in the amount of $25,000. The source of funds being the Green Giant Award.
10.4RESOLUTION - ELNOKA VILLAGE ENVIRONMENTAL IMPACT REPORT CONTRACT AMENDMENT NO. 3
This resolution, recommended by the Department of Community Development, approves Amendment No. 3 to the Agreement for Professional Services with Michael Brandman Associates for preparation of an Environmental Impact Report and Related Services for the Elnoka Village project located at 6160 Sonoma Highway.
10.5 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 6-87, TAXICAB SERVICES TO THE SANTA ROSA CITY CODE
This ordinance, introduced at the June 28, 2011, Regular Meeting, adds Chapter 6-87, Taxicab Services to the Santa Rosa City Code.
11. REPORT ITEMS
11.1
BACKGROUND: The City’s representatives and representatives from Unit 14 - Police Civilian Technical Unit, represented by the Service Employees International Union Local 1021, have met and conferred concerning a new Memorandum of Understanding. In recognition of the City’s financial difficulty, the Unit has agreed to 68.5 hours of unpaid furlough, continuation of additional contributions to health premiums, changes in health care premium and plan design and moving to a second tier retirement formula with a three year average final compensation formula. The savings to the City over the term of this one year contract is approximately $186K with $173K savings to the City’s general fund.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the City Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 14 - Police Civilian Technical Unit. The adoption of this one (1) year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.2
BACKGROUND: The City’s representatives and representatives from Unit 16 - Utilities Systems Operators, represented by the Operating Engineers Local 3, have met and conferred concerning a new Memorandum of Understanding. In recognition of the City’s continuing financial difficulty, the Unit has agreed to 68.5 hours of unpaid furlough as well as changes in the health care premium and plan design. The savings to the City over the term of this one year contract is approximately $155K.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the City Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 16 - Utilities Systems Operators. The adoption of this one (1) year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.3
BACKGROUND - The City’s representatives and representatives from Unit #3 - Maintenance, represented by the Operating Engineers Local 3, have met and conferred concerning a new Memorandum of Understanding. In recognition of the City’s continuing financial difficulty, the Unit has agreed to 68.5 hours of unpaid furlough as well as changes in the health care premium and plan design. The savings to the City over the term of this one year contract is approximately $300K with $177K in savings to the City’s general fund.
RECOMMENDATION - It is recommended by the City’s Negotiating Team that the City Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit #3 - Maintenance. The adoption of this one (1) year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.4
BACKGROUND: The City’s representatives and representatives from Unit #2 - Firefighting, represented by the Santa Rosa Firefighters Local 1401, have met and conferred concerning additional salary concessions in Fiscal Year 2011/2012 and present an Amendment to the Memorandum of Understanding for Employees in the City’s Unit 2 - Firefighting, for Council consideration. Approval of the Amendment results in concessions that generate salary savings in FY 2011/12 of approximately $944K with $835K in savings to the General Fund; savings in FY 2012/13 of $1.18 million with $1 million in savings to the General Fund; and an extension to the term of agreement for one (1) additional year to June 30, 2013.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the Council, by resolution, accept the additional salary concessions presented by the Santa Rosa Firefighters, Local 1401, approve the amendment to the Memorandum of Understanding for and on behalf of the City’s Unit #2 - Firefighting and extend the term of agreement for one (1) additional year, through June 30, 2013. It is further recommended that Council authorize the Mayor to sign the amendment to the MOU to implement these changes.
BACKGROUND: The City’s representatives and representatives from Unit 9 - Public Safety Management, represented by the Santa Rosa Police Management Association, have met and conferred concerning a successor Memorandum of Understanding. In recognition of the City’s continuing financial difficulty, the Unit has agreed to a one-year contract with concessions for Fire Management employees and flat salaries for Police Management employees. The package generates approximately $29,000 in savings.11.5
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 9 - Public Safety Management, represented by the Santa Rosa Police Management Association. The adoption of this one-year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.6
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REPORT - BROWNFIELDS ECONOMIC DEVELOPMENT INITIATIVE GRANT APPLICATION - NEW RAILROAD SQUARE PHASE 1 - 3 WEST 3RD AND 60 WEST 6TH
BACKGROUND: The Brownfields Economic Development Initiative (BEDI) Grant is a competitive grant program that the US Department of Housing and Urban Development (HUD) administers to stimulate and promote economic and community development. The Section 108 Loan Guarantee provision of the Community Development Block Grant (CDBG) program provides communities with a source of financing for economic development, housing rehabilitation, public facilities and large scale physical development projects.
The BEDI grant and Section 108 loan are intended to be used to support Phase 1 of the New Railroad Square Project, a proposed mixed use, transit-oriented development located at a vacant site by the future Sonoma-Marin Area Rail Transit (SMART) downtown station at Railroad Square. Phase 1 of the proposed 3-phase Project would be located on 2.1 acres of the overall site and is proposed to include a health club, affordable housing, site improvements and parking.
RECOMMENDATION: It is recommended by the Economic Development and Housing Department, that the Council, by resolution, 1) authorize the City Manager to submit, and accept if awarded, an application to the US Department of Housing and Urban Development for a Brownfields Economic Development Initiative grant, and 2) authorize staff to prepare a Community Development Block Grant (CDBG) Section 108 loan application, following HUD regulatory requirements, for subsequent approval by the Council.
11.7
BACKGROUND: The City of Santa Rosa Charter asks that Council issue an annual diversity report regarding its appointments to the City of Santa Rosa’s Boards and Commissions. The Charter asks Council to undertake all reasonable efforts to encourage participation by all citizens. It also asks Council to undertake all reasonable methods to ensure that its appointments to Boards, Commissions, and Committees reflect Santa Rosa’s diversity, including geographic and ethnic diversity.
RECOMMENDATION: It is recommended by the City Manager's Office that the Council, by motion, discuss, accept and issue the annual report on the diversity of Council appointments to City Boards and Commissions.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.8
BACKGROUND: Resolution of Approval for the Vacation of approximately 27,000 square feet of public right-of-way for that portion of South A Street between Santa Rosa Avenue and Barham Avenue.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the City Council Vacate the public right-of-way for that portion of South A Street between Santa Rosa Avenue and Barham Avenue.
11.9
BACKGROUND: General Plan Amendments are considered three times per year in accordance with General Plan policy. The proposed General Plan Amendment would correct a mapping error that occurred during the 2009 General Plan Update and change the General Plan land use designation of 0.24 acres located at 111 Carrillo Street from General Industry to Medium Density Residential (8.0 to 18.0 units per acre). The Planning Commission adopted a resolution (5-0-2) recommending approval of the General Plan Amendment.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the Council, by resolution, approve the General Plan Amendment for the property located at 111 Carrillo Street.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.1
12.2
12.3
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
July 19
Presentation - Merit Award Program
Report - Sonoma County/City Solid Waste Advisory Group
(SWAG) Update
Report - Fulton Road Reimbursement Agreement Appeal
Public Hearing - Howarth Park Parking Fee
Public Hearing - Model Code Adoption - Amendments To California
Green Building Standards Code
Public Hearing - Summer 2011 General Plan Amendment - Carrillo
Street General Plan Amendment (Continued from July 12,
2011)
July 26
Report - A Street Vacation (continued from July 12, 2011)
Report - Amendment to Refuse Ordinance
August 2
Report - Emerging Issues Follow-up
Report - Charter Review Discussion
Report - Approval of Excess Bond Proceeds
Public Hearing - Storm Water Assessment
August 9 NO COUNCIL MEETING
August 16 NO COUNCIL MEETING
August 23 NO COUNCIL MEETING
August 30
Study Session - CIP
Report - Review of the Housing Allocation Plan
Report - Declare Surplus and Approve Sale of Property at Yolanda Ave. and Highway 101
PENDING:
Joint Council/BPU Study Session - Water Supply Planning
Study Session - Two Year Budget Proposal
Study Session - Measure O Baseline
Study Session - Amendment to Council Policy for Boards
and Commissions
Report - Mutual Consent to Parking Charges - Santa Rosa
Plaza
Public Hearing - Redevelopment Agency Ordinance
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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