SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JULY 19, 2011
2:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9)
Name of Case: Oralee Anderson-Francoise v. County of Sonoma, et al., U.S.D.C. Northern District Court, Case No. C08-00724 WHA
2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9)
Building Industry Association of the Bay Area f/k/a Home Builders Association of Northern California, Inc. v. City of Santa Rosa, Sonoma County Superior Court Case No. SCV 244441
2.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.4 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager.
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3. STUDY SESSION -- NONE
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4:00 P.M.
1
(CITY COUNCIL CHAMBER)
4.
2
ANNOUNCEMENT OF ROLL CALL
5.
3
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
6.3
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will present information to the Council regarding the new Step Right Up program, a new succession planning program. The Step Right Up program was designed by a small planning committee. The program will initially be implemented in the Utilities and Public Works Departments as a pilot program, giving the succession planning committee a chance to evaluate it prior to implementation on a City-wide basis.
8.
8
APPROVAL OF MINUTES -
June 28, 2011 Regular Meeting
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
1.
2.
2.1
In order to vote at the Annual Business Meeting at the League's 2011 Conference, each City must designate a voting delegate and up to two alternate delegates. The delegate must attend the conference on September 23, 2011 in San Francisco. The delegates must be designated by the City Council.
3.
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
13
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
14
CONSENT ITEMS
10.1MOTION - CONTRACT AWARD - PAVEMENT PREVENTATIVE MAINTENANCE 2011
This motion, recommended by the Public Works Department, awards construction Contract No. C01528, Pavement Preventative Maintenance 2011, in the total amount of $609,915.05 to the lowest responsible bidder, American Asphalt Repair and Resurfacing Company, Inc., of Hayward, California and establishes a total contract amount of $701,402.31 (the original contract amount plus a 15% contingency). Funding for this project has been appropriated to project key 17450 by the 2010/11 Capital Improvement Program. Specifically, the project is to be funded by the Utility Impact Fee Fund. No City General Fund is to be included in this project.
This resolution, recommended by the Human Resources Department, amends the City Classification and Salary Plan to create the classification of Community Engagement Coordinator with a salary range of $5,520 - $6,585 per month, in Unit 11, Middle Management. No additional funding is requested.
10.3RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 656 SIMPSON STREET
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $19,245.45 that remain uncorrected by the responsible party, Harborview 2005-13 Trust Fund, against the property located at 656 Simpson Street for violations of the City Code and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
These resolutions, recommended by the Department of Community Development, rescind and confirm previous approval of assessment liens against the real properties located at 550 Richmond Drive, 430 Link Lane, and 721 McDonald Avenue.
11. REPORT ITEMS
11.1
BACKGROUND: The City’s representatives and representatives from the Santa Rosa City Employees Association, representing the City’s Unit 4 - Support Services; Unit 6 - Professional and Unit 7 - Technical, have met and conferred concerning a successor Memorandum of Understanding. In recognition of the City’s continuing financial difficulty, the Units have agreed to 68.5 hours of unpaid furlough as well as changes in the health care premium and plan design. The savings to the City over the term of this one year contract is approximately $1.2 million with $566K in savings to the City’s general fund.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 4 - Support Services, Unit 6 - Professional and Unit 7 - Technical, represented by the Santa Rosa City Employees Association. The adoption of this one-year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.2
BACKGROUND: On December 8, 2009, the County Board of Supervisors approved the formation of a regional advisory group for the express purpose of developing a long-term Solid Waste strategy. On December 17, 2009, the Board Chair sent letters to each of the City Mayors inviting their participation and asking each Council to appoint a representative and an alternate member.
The purpose of the Sonoma County/City Solid Waste Advisory Group is to make recommendations on solid waste system planning and operations, such as, appropriate regional solid waste projects, priorities, schedules and funding sources to be considered by the Member Jurisdictions.
RECOMMENDATION: It is recommended by the City Manager’s Office that Council, by motion, accept the SWAG Research Committee report and provide feedback on the Research Report Recommendations and direct the SWAG member to vote to proceed with the consultant study of the recommendations in the report.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.3
BACKGROUND: The Department of Recreation, Parks & Community Services is proposing the establishment of parking fees at Howarth Park to provide additional revenue to support the programs, services, and facilities available to the residents of Santa Rosa. The proposed fees are $2 for two hours, $5 for a day, or $75 for an annual pass.
RECOMMENDATION: It is recommended by Recreation, Parks & Community Services Department, that the City Council, by resolution, adopt the Fee Schedule as shown in Attachment "A" of the Resolution.
11.4
BACKGROUND: The State of California has adopted and published new Model Codes. Such Model Codes go into effect in every city and county in the State of California 180 days after publication. The City of Santa Rosa City Council approved the Model Code Ordinance, 3957, on October 19, 2010, and requested additional amendments be made to the California Green Building Standards Code. The Health and Safety Code allows local jurisdictions to change or modify the State adopted Model Codes based on local geologic, climatic, or topographic conditions.
RECOMMENDATION: It is recommended by the Department of Community Development that the City Council, by motion, not move forward with the draft ordinance in order to promote a uniform regional green building code.
11.5
BACKGROUND: General Plan Amendments are considered three times per year in accordance with General Plan policy. The proposed General Plan Amendment would correct a mapping error that occurred during the 2009 General Plan Update and change the General Plan land use designation of 0.24 acres located at 111 Carrillo Street from General Industry to Medium Density Residential (8.0 to 18.0 units per acre). The Planning Commission adopted a resolution (5-0-2) recommending approval of the General Plan Amendment.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the Council, by resolution, approve the General Plan Amendment for the property located at 111 Carrillo Street.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
July 26
Report - South A Street Vacation of Right of Way
(continued from July 12, 2011)
Report - Amendment to Refuse Ordinance
Report - Voluntary Alternative Redevelopment Program
August 2
Report - Emerging Issues Follow-up
Report - Charter Review Discussion
Report - Approval of Excess Bond Proceeds
Public Hearing - Storm Water Assessment
Public Hearing - Annual Weed Abatement Program
August 9 NO COUNCIL MEETING
August 16 NO COUNCIL MEETING
August 23 NO COUNCIL MEETING
August 30
Study Session - CIP
Report - Review of the Housing Allocation Plan
Report - Declare Surplus and Approve Sale of Property at Yolanda
Ave. and Highway 101
Report - Appeal Of The Fulton Road Reimbursement Agreement
September 6 NO COUNCIL MEETING
PENDING:
Joint Council/BPU Study Session - Water Supply Planning
Study Session - Two Year Budget Proposal
Study Session - Measure O Baseline
Study Session - Amendment to Council Policy for Boards
and Commissions
Report - Mutual Consent to Parking Charges - Santa Rosa
Plaza
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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