SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JULY 20, 2010
Mayor Gorin will be participating in the meeting via teleconference from 13165 Falcon Point Road, Truckee, California, at a location which is publicly accessible.
This agenda shall be posted at this location.
3:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION -- NONE
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).3.2 PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: City Manager3.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin.
Unrepresented Employee: City Manager3.4 PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: Interim City Manager3.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
4.
2
ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
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4
APPROVAL OF MINUTES -- JUNE 15, 16 AND 17, 2010 MEETING MINUTES
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5
STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
10.1 MOTION -- INCREASED EXPENDITURE LIMIT FOR COOPERATIVE PURCHASE - PARKING PAY STATION EQUIPMENT
This motion, recommended by the Departments of Economic Development and Housing; Recreation, Parks and Community Services; and Finance, authorizes an amendment of the Blanket Purchase Order with CALE Parking Systems USA, Inc., Clearwater, FL, for parking pay station equipment and authorizes additional expenditures not to exceed $500,000. The source of funds for the parking pay station procurement is Parking District reserves (for the Courthouse Square and Railroad Square districts) and Park Development Fees (for Howarth Park).
10.2 MOTION – CONTRACT AWARD – LEDDY PARK SEWER AND WATER MAIN EXTENSION
This motion, recommended by the Public Works Department, awards construction Contract No. 2010-024, Leddy Park Sewer and Water Main Extension in the total amount of $967,880 to the lowest responsible bidder, KAT Construction of Sacramento, California, and establishes a total contract amount of $1,064,700 (the original contract amount plus a 10% contingency). Funding for this project has been appropriated to account number 8275. The source of funds is from the Redevelopment Agency. No City General Funds are included in this project.
This motion, recommended by the Community Development Department, authorizes the Mayor to sign a letter of support for the Environmental Protection Agency’s Climate Showcase Communities grant and, by resolution, authorizes the development and submittal of an application of the grant application.
10.4 ORDINANCE ADOPTION -- AGGRESSIVE ADDITIONS TO THE ECONOMIC SUSTAINABILITY PLAN – ZONING CODE AMENDMENTS
This ordinance, introduced at the July 13, 2010 regular meeting, amends City Code Titles 18, 20 and 21 to implement the City’s aggressive economic development measures.
11. REPORT ITEMS
11.1
BACKGROUND: This ordinance, subject to subsequent voter approval in November 2010, would establish a general purpose, one quarter of one percent sales tax for a term of eight years in order to maintain vital City services. Once the ordinance is adopted, the resolution would call for a special election for the voters’ approval at the general municipal election to be held in November, 2010.
RECOMMENDATION: It is recommended by the Chief Financial Officer and the City Manager, that the Council, by at least five affirmative votes, adopt the tax ordinance, and by resolution, call a special election to place the general transaction and use tax measure on the November, 2010 ballot.
11.2
BACKGROUND: On June 8, 2010, the Council adopted a Resolution of Intent under the Parking and Business Improvement Area Law of 1989, Section 36500 through 36551, to establish the Santa Rosa Tourism Business Improvement Area (SRTBIA) to provide for the levying of assessments on overnight guests at specified lodging businesses conducted with the Area and the establishment of an interim Advisory Board. Subsequent next steps established by the Resolution of Intent include a public meeting to review the formation of the Area and the proposed levy of assessments pursuant to Government Code Section 54954.6(a). This public information meeting will provide information regarding the formation of the SRTBIA, the assessments affecting lodging businesses, the authorized use of assessments and how the SRTBIA will be administered.
RECOMMENDATION: No Council action is required.
11.3
BACKGROUND: The Council established the Waterways Advisory Committee in 1995. Its charge is to review development proposals along the city's creeks and to review implementation of the Citywide Creek Master Plan and creek policies. Its membership includes members of the Council, city boards and commissions, and three "at large" citizens. In considering an appointment for an "at large" position recently, the Council determined it wished to add an additional "at large" member to the Waterways Advisory Committee, increasing its membership to ten.
RECOMMENDATION: It is recommended by the Office of Advance Planning and Public Policy that the Council adopt a resolution adding one “at large” member to the Waterways Advisory Committee.
5:00 P.M.
11.4
BACKGROUND: As directed by City Code sections 9-08.020 & 9-08.090, designed to abate noxious weeds and/or rubbish situated upon or in front of private property within the City, the Santa Rosa Fire Department notified all property owners who might be subject to such action, by mail and by legal notice published in the newspaper, that any existing conditions were to be corrected by May 15, 2009.
Program recovery and physical abatement charges are billed to property owners that failed to abate weeds and/or rubbish on their property by May 15, 2009. Multiple property inspections were conducted, photographs taken and additional notices were sent. Non-compliant parcels are ultimately sent to the City’s contractor for physical abatement. Program costs, based on an hourly rate, include the direct cost for the contractor’s abatement, inspections, responding to complaints, and notification of the contractor to perform physical abatement and program support costs.
A report on the Annual Weed and Rubbish Abatement Program has been mailed to each Council member and a supplemental report by staff will be given at the time of the public hearing. This is a combined hearing including those parcels abated in late 2008 after the deadline to transfer to the tax rolls and may also include those parcels subject to abatement in Spring/Summer 2009.
The purpose of the public hearing is to receive and consider the objections, if any, of any property owner shown to be liable for any abatement costs in the report.RECOMMENDATION: It is recommended by the Fire Department, that the Council, by resolution, ratify and confirm the itemized report of the Fire Department of the cost of abatement, removing weeds and/or rubbish from, upon, or in front of certain lots or parcels or land within the City of Santa Rosa.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
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MAYOR'S/COUNCILMEMBERS’ REPORTS
14.1
The Council may appoint two at-large members to the Waterways Advisory Committee.
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14
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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15
ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
July 27
Staff Briefing – Recent Improvements in Creek Trail Access and New Creek Signs
Consent – Cooperative Purchase Extension – Office Supplies
Consent – Contract Award – Santa Rosa Avenue Widening – Yolanda Avenue to Kawana Springs Road – Rough Grading
Consent – Authorizing Benefits Package for Employees Being Laid Off from July 1, 2010 through December 31, 2010
Consent – Authorizing an Increase to Organizational Development and Training Specialist from .6 to .75 FTE and Transfer Funds from Police Department Budget
Consent – Contract Award – Abandoned Vehicle Abatement Services
Consent – Accepting and Appropriating Grant Funds from the California Department of Boating and Waterways
Report – Sonoma County Water Agency Proposed Water Supply Strategy Action Plan
Report – Contract Award – Finley Center Senior Wing
Report – Consultant Environmental Contract for Courthouse Square
Report – Parking Ordinance – Addition of City Parks Chapter 11-46
Public Hearing – Establishment of Business Improvement Area and Levy Assessment
Public Hearing – Establishment of Park Use Fee Per Vehicle at Howarth Park and Adjustment to Facilities Use Fee for Athletic Fields
August 3
Staff Briefing – Inclusivity in the Workplace
Consent – Transportation for Livable Communities Grant Match
Consent – Colgan Creek Restoration Grant
Consent – BIA Contract Agreement between the Chamber of Commerce and City of Santa Rosa
Consent – Central Parking District Budget
Report – Crossroads Affordable Housing Utility Certificate
Public Hearing – Placement of Annual Storm Water Enterprise
August 10
Consent – Resolution in Opposition to Proposition 23
Report – Green Building Program
Report – Add .75 Fire Inspector I Position
August 17
Consent – FY 2011/12 Annual Goal for Disadvantaged Business Enterprises (DBE) for Projects Using Federal Transportation Funds
Consent – Resolution in Support of Proposition 22
Public Hearing – Downtown Station Area Specific Plan Zoning and Design Guidelines Consistency Amendments
August 24 NO CITY COUNCIL MEETING
August 31
Study Session – Urban Water Management Plan Demand Projections
Consent – CMA Block Grant – Local Streets and Roads – Citywide Overlay (including Bike Lanes) – Resolution Local Match
Consent – CMA Block Grant – Regional Bike Program – SMART Multi Use Pathway – Resolution Local
Consent – Sonoma Avenue Class II Bike Lanes – Appropriation of Grant Funds
Public Hearing – Taxi Cab Regulations
Report – Humboldt Street Bike Boulevard Update
September 14
Public Hearing – Adopting Green Building Upgrade and Building Code Adoption
September 21
Study Session - AIA SMART Station Competition
Pending:
Study Session – Local Hire Requirement
Study Session – Low Impact Development
Report – Ordinance Enacting Lobbyist Registration Requirements
Report – Campaign Debt Retirement Ordinance
MEETINGS FOR THE WEEK OF JULY 19, 2010
July 21 Luther Burbank Home & Gardens Board, 9:00 AM, Finley Community Center, 2060 West College Avenue
July 22 Waterways Committee, 9:00 AM, City Hall – 100 Santa Rosa Avenue,
Room 7
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org