SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JULY 26, 2011
3:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager.
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3. STUDY SESSION -- NONE
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
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APPROVAL OF MINUTES - July 12, 2011 Regular Meeting
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
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3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
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CONSENT ITEMS
10.1MOTION - CONTRACT AWARD - FRESNO AVENUE MIGRATION CORRIDOR PRESERVE
This motion, recommended by the Public Works Department, awards construction Contract No. C01107, Fresno Avenue Migration Corridor Preserve in the total amount of $349,736.00 to the lowest responsible bidder FEDCO Construction, Inc., of Santa Rosa, and establishes a total contract amount of $402,196.40 (the original contract amount plus a 15% contingency). Funding for this project has been appropriated to Account No. 9702. The sources of funds are parks development funds. No City General Fund money is included in this project.
10.2ORDINANCE INTRODUCTION - RECEPTACLES FOR REFUSE PICKUP
It is recommended that the Council, by ordinance, amend Section 9-12.080 of the Refuse and Sanitation Ordinance to reinstate limits on hours of curbside placement of containers.
10.3RESOLUTION - STONY POINT ROAD UNDERGROUND UTILITY AGREEMENT
This resolution, recommended by the Public Works Department, authorizes the execution of an agreement with Pacific Gas and Electric Company (PG&E) to perform work on the Stony Point Road Underground Utility District No. 3 between Sebastopol Road and approximately 800 feet south of Hearn Avenue. The sources of funds are PG&E Rule 20A credits. No City General Fund money is included in this project.
10.4RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 126 TALBOT AVENUE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $19,485.24 against the property located at 126 Talbot Avenue for violations of the City Code that remain uncorrected by the responsible party, Glenn W. Buxton, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.5RESOLUTION - TAX TREATMENT OF COST-SHARING CONTRIBUTIONS TO PERS
This resolution, recommended by the City Manager’s Office and the Finance Department, allows employee payment to the Public Employees Retirement System (PERS) for the employer costs of optional benefits to be treated as pre-tax pick-up contributions.
11. REPORT ITEMS
11.1
BACKGROUND: Executive Management, Middle-Management, and Confidential employees are not represented in the process of determining wages, hours and benefits. The City Manager and her designee have met with the unrepresented employees in these units and developed recommended modifications to the document that are consistent with Council’s budget reduction goals. These changes are included in the document describing Wages, Hours and Working Conditions. The significant changes proposed include a 2% contribution by Executive Management toward PERS Employer Cost Sharing and 48 hours of unpaid furlough; 68.5 hours of unpaid furlough for Mid-Management and Confidential employees; changes in the health care premium and plan design for all employees. The savings to the City are approximately $181,000 with $140,000 in savings to the City’s general fund. Public Safety Executive Management salary ranges will be adjusted to address salary compaction issues with other Public Safety Management classifications.
RECOMMENDATION: It is recommended by the City Manager’s Office that the City Council, by resolution, approve a Document Describing Wages, Hours and Other Terms and Conditions of Employment for Employees in the City’s Units 10, 11 and 12 - Executive Management, Middle-Management and Confidential, for the period of July 1, 2011 through June 30, 2012.
11.2
BACKGROUND: The City of Santa Rosa Charter asks that Council issue an annual diversity report regarding its appointments to the City of Santa Rosa’s Boards and Commissions. The Charter asks Council to undertake all reasonable efforts to encourage participation by all citizens. It also asks Council to undertake all reasonable methods to ensure that its appointments to Boards, Commissions, and Committees reflect Santa Rosa’s diversity, including geographic and ethnic diversity.
RECOMMENDATION: It is recommended by the City Manager's Office that the Council, by motion, discuss, accept and issue the annual report on the diversity of Council appointments to City Boards and Commissions.
11.3
BACKGROUND: As part of the 2011-12 State budget bill, the California Legislature has recently enacted and the Governor has signed, companion bills AB 1X 26 and AB 1X 27, requiring that each redevelopment agency be dissolved unless the community that created it enacts an ordinance to participate in the Voluntary Alternative Redevelopment Program (VARP). Specifically, AB 1X 26 prohibits agencies from taking numerous actions, effective immediately and purportedly retroactively, and additionally provides that agencies are deemed to be dissolved as of October 1, 2011.
This ordinance will permit the City of Santa Rosa to comply with the Voluntary Alternative Redevelopment Program pursuant to Part 1.9 of Division 24 of the California Health and Safety Code (Section 34193) in order to allow the continued existence and operation of the Redevelopment Agency of the City of Santa Rosa. By enacting the ordinance the City is authorized to pay annual contributions to locals schools and special districts as required pursuant to AB X1 27. In addition, the Agency would no longer be subject to dissolution under AB X1 26 and may immediately commence with normal redevelopment activities.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that Council adopt an ordinance determining that it will comply with the Voluntary Alternative Redevelopment Program pursuant to Part 1.9 of Division 24 of the California Health and Safety Code in order to permit the continued existence and operation of the Redevelopment Agency of the City of Santa Rosa.
5:00 P.M.
11.4
BACKGROUND: Resolution of Approval for the Vacation of approximately 27,000 square feet of Public Right-Of-Way for that portion of South A Street between Santa Rosa Avenue and Barham Avenue and the disposition of the resulting property interests. On June 9, 2011, the Planning Commission adopted (5-0) a resolution recommending the City Council approve the requested Right-Of-Way Vacation. On July 12, 2011, the City Council opened the Public Hearing and continued the item to the July 26, 2011 Meeting of the City Council.
RECOMMENDATION: it is recommended by the Planning Commission and the Department of Community Development that the Council, by resolution, Vacate the Public Right-Of-Way for that portion of South A Street between Santa Rosa Avenue and Barham Avenue.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION )
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
August 2
Report - Emerging Issues Follow-up
Report - Charter Review Discussion
Report - Approval of Excess Bond Proceeds
Public Hearing - Storm Water Assessment
Public Hearing - Annual Weed Abatement Program
August 9 NO COUNCIL MEETING
August 16 NO COUNCIL MEETING
August 23 NO COUNCIL MEETING
August 30
Study Session - CIP
Report - Review of the Housing Allocation Plan
Report - Declare Surplus and Approve Sale of Property at Yolanda
Ave. and Highway 101
Report - Appeal of the Fulton Road Reimbursement Agreement
Public Hearing - Establishment of Parking Fees at Howarth
Park (continued from July 19, 2011, Regular Meeting)
September 6 NO COUNCIL MEETING
September 13
September 20
September 27
PENDING:
Joint Council/BPU Study Session - Water Supply Planning
Study Session - Two Year Budget Proposal
Study Session - Measure O Baseline
Study Session - Amendment to Council Policy for Boards
and Commissions
Report - Mutual Consent to Parking Charges - Santa Rosa
Plaza
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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