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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
JULY 27, 2010
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. STUDY SESSION -- NONE
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).3.2 PUBLIC EMPLOYEE APPOINTMENT
(Government Code Section 54957)
Title: Interim City Manager3.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin.
Unrepresented Employee: Interim City Manager3.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will present a progress report as a follow up on the March 16, 2010 City Council Study Session that covered activities of the Waterways Advisory Committee, priority creek restoration projects, and steps underway to enhance public access to the network of creekside trails.
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APPROVAL OF MINUTES – JUNE 22, 2010 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
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CONSENT ITEMS
10.1 MOTION -- COOPERATIVE PURCHASE EXTENSION - OFFICE SUPPLIES
This motion, recommended by the Finance Department, extends Contract No. 09-9001 with Staples Contract & Commercial, Inc., Newark, California, under terms of the National Purchasing Partners Contract, for two additional years, with no increase in contract unit prices. The total amount of contract extension is $530,000. Funding for this operational expense is allocated in the FY 2010-2011 operational budgets of various departments that utilize these services.
This motion, recommended by the Public Works Department, awards construction Contract No. 2009-024, Santa Rosa Avenue Widening - Yolanda Avenue at Kawana Springs Road - Rough Grading in the total amount of $287,777.00 to the lowest responsible bidder, Ghilotti Bros Inc., of San Rafael, and establishes a total contract amount of $330,943.55 (the original contract amount plus a 15% contingency). Funding for this project has been appropriated to Account No. 5141. The sources of funds are Redevelopment Agency funds, Measure M funds and Capital Facilities Fees. No City General Fund money is included in this project.
This resolution, recommended by the Human Resources Department authorizes a benefit package for employees being laid off between July 1, 2010 and December 31, 2010, consisting of 40 hours of paid time-off to look for another job, a one year extension of the Employee Assistance Plan, and COBRA health insurance premium support of up to $514.00 per month for (4) four months.
10.4 RESOLUTION -- CONTRACT AWARD - ABANDONED VEHICLE ABATEMENT SERVICES
This resolution, recommended by the Finance and Police Departments, authorizes the award of a two-year term contract, with three one-year renewal options for abandoned vehicle abatement services, to the responsive and responsible bidder, Pick-N-Pull Auto Dismantlers, San Jose, California, in the total income amount of $118,800 for the initial two-year period. This contract provides revenue into Account No. 0100-3335, Abandoned Vehicle Abatement.
This resolution, recommended by the Recreation, Parks & Community Services Department, accepts a grant from the California Department of Boating and Waterways to enhance boating safety education and purchase associated equipment and approves a budget increase of $11,000 in account No. 3943, Howarth Park, the amount of the grant.
This resolution, recommended by the Community Development Department, approves the fee deferral agreement including subordination to a future construction loan for PEP Housing.
11. REPORT ITEMS
*11.1
BACKGROUND: Effective, January 15, 2010, City Manager Jeff Kolin resigned. The City conducted a recruitment for the permanent City Manager position. On July 20, 2010, the Council voted to appoint Kathleen Millison as the City Manager subject to reaching satisfactory terms and conditions for an employment contract and authorized the Mayor to negotiate an employment agreement on behalf of the City. Ms. Millison has agreed to the terms and conditions set forth in the Employment Agreement –City Manager. The term of the agreement will commence on October 4, 2010 and continue until terminated in accordance with the terms of the contract.
The City Charter requires that the compensation for the salary of the City Manager be established by ordinance.
RECOMMENDATION: It is recommended that the Council, by resolution, appoint Kathleen Millison to the position of City Manager and approve the Employment Agreement –City Manager and authorize the Mayor to execute said agreement on behalf of the City. It is further recommended that the Council adopt an ordinance establishing the salary of the City Manager in the amount of $17,545 per month subject to reduction in accordance with the terms of the agreement.
11.2
(Continued from the July 20, 2010 Regular Meeting)BACKGROUND: This ordinance, subject to subsequent voter approval in November 2010, would establish a general purpose, one quarter of one percent sales tax for a term of eight years in order to maintain vital City services. Once the ordinance is adopted, the resolution would call for a special election for the voters’ approval at the general municipal election to be held in November, 2010.
RECOMMENDATION: It is recommended by the Chief Financial Officer and the City Manager, that the Council, by at least five affirmative votes, adopt the tax ordinance, and by resolution, call a special election to place the general transaction and use tax measure on the November, 2010 ballot.
11.3
BACKGROUND: On April 13, 2009, the Sonoma County Water Agency (SCWA) held a workshop on water supply challenges and water supply planning, including 12 possible strategies to address these challenges. The SCWA Board directed SCWA staff to gather input on the proposed strategies from the Water Contractors and the community. On October 20, 2009, the City Council adopted Resolution No. 27500 providing input on the 12 water supply strategies. In April 2010, SCWA released a draft Water Supply Strategy Action Plan and presented it to the Technical Advisory Committee (TAC). In May 2010, SCWA released a revised draft Water Supply Strategy Action Plan incorporating input from the TAC and reducing the amount of strategies to 10. SCWA presented the revised draft Water Supply Strategy Action Plan to the Water Advisory Committee (WAC) at their May meeting and requested input from the various Boards and Councils of the Water Contractors. At their July 15, 2010 meeting, the Board of Public Utilities reviewed the draft Water Supply Strategy Action Plan and, by motion, recommended that the Council provide detailed comments on the Action Plan.
RECOMMENDATION: It is recommended by the Board of Public Utilities that the Council, by resolution, authorize the Mayor to send a letter to the Sonoma County Water Agency (SCWA) providing the Council's input on the SCWA Draft Water Supply Strategy Action Plan dated May 2010.
11.4
BACKGROUND: In 2002, Seniors, Inc. was founded with the sole purpose of raising funds to enable the planning, design and construction of a new senior wing for the Finley Community Center. The City has allocated park development fees for the project construction and the Larry and Gudrun Simons Fund has committed to a cash donation of $500,000 that has been used for project design, architectural drawings and will support the construction management for the Senior Wing project. The project was advertised on May 17, 2010; four bids were received and opened on June 10, 2010.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department that the Council, by resolution, award Contract Number 2010-005RP Finley Senior Wing – building shell to A.E. Nelson of Rohnert Park in the amount of $2,362,000 and authorize a 10% construction contingency fund of $236,000 with the source of funds being CIP account No.8922 – New Senior Center. Be it further resolved, that the a one-time donation of $480,000 from Seniors, Inc. is accepted and the Chief Financial Officer is directed to appropriate the funding into account No. 8922.
5:00 P.M.
11.5
BACKGROUND: In FY 2010/11, the Recreation, Parks & Community Services Department is proposing to establish a park use fee per vehicle at Howarth Park. The Department is also proposing to increase the athletic field rental fee for Youth Leagues. These fees are needed to recover a larger portion of the costs of providing recreation and park facilities and services.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department, that the Council, by resolution, adopt the Park Use Fee Per Vehicle Schedule.
11.6
BACKGROUND: The Department of Recreation, Parks and Community Services has recommended that a charge for parking be implemented at Howarth Park to fund existing recreation facilities and programs. Adding a section to the Parking Ordinance is required to fully implement and enforce this new program to collect park user fees.
RECOMMENDATION: It is recommended by the Departments of Economic Development and Housing and Recreation, Parks and Community Services that the Council introduce the proposed ordinance to add to Title 11 of the Santa Rosa City Code, entitled Vehicles and Traffic, Chapter 11-46, City Parks, and approve, by resolution, a revised Schedule of Parking Fines and Penalties to establish parking fines for violation of provisions of this new chapter.
11.7
BACKGROUND: Pursuant to Streets and Highways Code Section 36524, Council will conduct a Public Hearing to hear the testimony of all interested persons for or against the establishment of the Area, the extent of the Area or the furnishing of specified types of improvements or activities. During the Public Hearing, staff will tally any protests against the formation of the Area. If a 51% threshold is not reached, formation of the Area will proceed with the first reading of the Ordinance of the Council of the City of Santa Rosa Establishing the Santa Rosa Tourism Business Improvement Area.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, conduct a public hearing and adopt an ordinance establishing the Santa Rosa Tourism Business Improvement Area; by motion, approve an agreement with the Santa Rosa Chamber of Commerce for Convention and Visitors Bureau services; by separate resolutions, appoint a permanent Advisory Board for the BIA and approve the Santa Rosa Tourism Business Improvement Area Strategic Plan as recommended by the interim Santa Rosa Tourism Business Improvement Area Advisory Board.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 LIVABLE PLACES UPDATE – JUNE 2010
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MAYOR'S/COUNCILMEMBERS’ REPORTS
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
August 3
Staff Briefing – Inclusivity in the Workplace
Consent – Transportation for Livable Communities Grant Match
Consent – Colgan Creek Restoration Urban Greening Grant Application
Report – Crossroads Affordable Housing Utility Certificate
Report – Contract Award – Harvest Park
August 10
Consent – Resolution in Opposition to Proposition 23
Consent – Central Parking District Budget
Report – Green Building Program
Report – Add .75 Fire Inspector I Position
Report – Colgan Creek Restoration – Adoption of Mitigated Negative Declaration
August 17
Consent – FY 2011/12 Annual Goal for Disadvantaged Business Enterprises (DBE) for Projects Using Federal Transportation Funds
Consent – Resolution in Support of Proposition 22
Public Hearing – Placement of Annual Storm Water Enterprise
Public Hearing – Summer 2010 General Plan Amendment Package
August 24 NO CITY COUNCIL MEETING
August 31
Study Session – Urban Water Management Plan Demand Projections
Consent – CMA Block Grant – Local Streets and Roads – Citywide Overlay (including Bike Lanes) – Resolution Local Match
Consent – CMA Block Grant – Regional Bike Program – SMART Multi Use Pathway – Resolution Local
Consent – Sonoma Avenue Class II Bike Lanes – Appropriation of Grant Funds
Report – Humboldt Street Bike Boulevard Update
Public Hearing – Taxi Cab Regulations
Public Hearing – Skyfarm 3 Appeal
September 7 NO CITY COUNCIL MEETING
September 14
Study Session – Local Employment-Bidding Preference
Public Hearing – Adopting Green Building Upgrade and Building Code Adoption
September 21
Study Session - AIA SMART Station Competition
Pending:
Study Session – Low Impact Development
Report – Ordinance Enacting Lobbyist Registration Requirements
Report – Campaign Debt Retirement Ordinance
MEETINGS FOR THE WEEK OF JULY 26, 2010
July 26
Housing Authority, 1:30 PM, City Hall – 100 Santa Rosa Avenue, Council Chamber
Redevelopment Agency, 1:30 PM, City Hall – 100 Santa Rosa Avenue, Council Chamber
July 28
Board of Community Services, 4:00 PM, Finley Community Center – 2060 West College Avenue
Community Advisory Board, 5:30 PM, Steele Lane Community Center – 415 Steele Lane
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org