SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
AUGUST 30, 2011
2:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
2.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.3 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3:00 P.M.
0
(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
The City is responsible for the existing public infrastructure valued at over $6 billion. This infrastructure must be repaired, rehabilitated and replaced to continue to serve the community. Day-to-day repairs are done by City maintenance crews. More extensive rehabilitation and replacement is done through the Capital Improvement Program (CIP).
The City has a Council-adopted General Plan, Bicycle and Pedestrian Master Plan, Water Master Plan, Sanitary Sewer Master Plan and other plans that address issues related to the physical development and growth of Santa Rosa. These plans represent the community's aspirations for the future and guide the funding of new public infrastructure projects. These public projects are constructed through the CIP.Two study sessions are scheduled for Council to discuss the CIP and give direction to staff. In this first study session, staff will provide an overview of Capital Improvement Program development and discuss the status of several high-profile CIP projects. In the second study session, currently scheduled on September 13, staff will discuss CIP program funding.
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4:00 P.M. (CITY COUNCIL CHAMBER)
4.
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ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Sponsors of Gang Prevention Awareness Week 2011 will report on the events that occurred to showcase the important work being done by the City and its non-profit community organizations that provide programs and services to raise community awareness about gangs in Santa Rosa as well as to educate the community about the many efforts that have been made to stop gang violence since the Mayor’s Gang Prevention Task Force was formed in 2003.
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APPROVAL OF MINUTES - JULY 26, 2011
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
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3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
12
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
13
CONSENT ITEMS
10.1MOTION - CONTRACT AWARD - UNLEADED GASOLINE AND DIESEL FUEL
This motion, recommended by the Finance Department, authorizes a multiple bid award and issuance of a two-year contract with three one-year extension options for unleaded gasoline and diesel fuel to Southern Counties Company, L.P., dba SC Fuels, Orange, California, in an amount not to exceed $4,880,000, and Redwood Coast Petroleum, Inc., Santa Rosa, California, in an amount not to exceed $120,000, for a total of $5,000,000 over the two-year contract period. Funding for this expenditure has been allocated in various departmental operational budgets for FY 2011-12 and will be in FY 2012-13 when approved by City Council.
This motion, recommended by the Department of Community Development, authorizes the mayor to sign a letter of support for the U.S. Department of Housing and Urban Development's Community Challenge Planning Grant and by resolution, authorizes the development and submittal of the grant application.
This resolution, recommended by the Human Resources Department, approves Amendment No. 1 Employment Agreement of the City Manager. The Human Resources Department further recommends introducing an Ordinance accepting salary concessions for the City Manager for Fiscal Year 2011/2012.
This resolution, recommended by the Human Resources Department, approves Amendment No. 3 Employment Agreement of the City Attorney accepting salary concessions for the City Attorney for Fiscal Year 2011/2012.
This resolution, recommended by the Board of Public Utilities and Utilities Department staff, re-adopts the City of Santa Rosa Policy 200-20 Regarding the Provision of Priority Water Service to Residential Developments with Affordable Housing Units and the City of Santa Rosa Policy 200-21 Regarding the Provision of Priority Sewer Service to Residential Developments with Affordable Housing Units as amended.
This resolution, recommended by the Public Works Department, authorizes the Mayor to sign Amendment No.1 to the Measure M Cooperative Funding Agreement M20006 to provide for quarterly, rather than annual, local street rehabilitation payments.
This resolution, recommended by the Public Works Department, approves the zero cost cooperative agreement for construction (District Agreement 04-2360) and authorizes the Director of Public Works to sign the agreement for the Highway 101 undercrossing at 6th Street. The engineer’s estimate for this project is $1,220,000 for construction plus a 10% contingency for a total of $1,342,000 of which $692,000 is funded by Transportation Enhancement (Fed TE) and STIP (State) grants, $100,000 is funded by RDA, and the remainder is City matching funds (gas tax).
10.8RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 287 BUENA VISTA DRIVE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $7,145.03 against the property located at 287 Buena Vista Drive for violations of the City Code that remain uncorrected by the responsible party, Victor Alvarado, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.9RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 813 CORBY AVENUE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $19,064.00 against the property located at 813 Corby Avenue for violations of the City Code that remain uncorrected by the responsible party, Juana Hernandez Estrada, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.10RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 255 BARHAM AVENUE
This resolution, recommended by the Department of Community Development, confirms the special assessment lien in the amount of $11,114.00 against the property located at 255 Barham Avenue for violations of the City Code that remain uncorrected by the responsible parties, Steven and Graciela Morrison, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
10.11RESOLUTION - HOUSING RELATED PARKS PROGRAM GRANT APPLICATION FOR BAYER NEIGHBORHOOD PARK AND GARDENS
This resolution, recommended by the Recreation, Parks & Community Services Department, directs staff to submit an application to the HRP Program for the development of Bayer Neighborhood Park and Gardens and further authorizes the Director of Recreation and Parks and/or his designee(s) to execute all documents which may be necessary for completion of the application. It is further recommended that if grant funding is awarded, and upon approval of the grant contract, the Council direct the Chief Financial Officer to increase JL Key P09594, titled "Bayer Neighborhood Park & Gardens", by the amount of the grant, which is hoped to be $288,200, with no matching City funds needed.
10.12RESOLUTION - ACCEPTANCE OF THE 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
This resolution, recommended by the Police Department, authorizes the Chief of Police to accept the 2011 Edward Byrne Memorial Justice Assistance Grant in the amount of $70,324 once that award has been made and appropriate the grant funds to Key 95900. There are no General Funds for this project.
This resolution, recommended by the Police Department, authorizes the Chief of Police to accept a one year Selective Traffic Enforcement Program grant from the California Office of Traffic Safety in the amount of $235,370 and appropriate the grant funds to Key 95901. There are no General Funds for this project.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
11. REPORT ITEMS
11.1
BACKGROUND: The City and representatives from the Service Employees International Union, Local 1021, representing the City’s Unit 8 - Transit, have met and conferred concerning a successor Memorandum of Understanding. In recognition of the City’s continuing financial difficulty, the Unit has agreed to no salary increases for the term of the contract as well as to changes in the health care premium and plan design.
The cost of the package, which includes some minor benefits changes, is approximately $11,000 and will be paid from the Transit Enterprise Fund.
RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 8 - Transit, represented by the Service Employees International Union, Local 102. The adoption of this one-year agreement will be effective July 1, 2011 and will end on June 30, 2012.
11.2
BACKGROUND: On August 2, 2011, the Community Development and Economic Development & Housing Departments presented a potential projects list representing several strategies for stimulating economic development through zoning. Some projects involve city wide changes to land use policy and others involve Rezoning and/or General Plan Amendments intended to stimulate development proposals on specific properties.
The Council directed staff to begin implementation of five (5) projects based on existing staff resources, specifically Projects A, B, C, F and G, and asked staff to return on August 30, 2011 with an analysis of what resources would be required to initiate more projects.
RECOMMENDATION: It is recommended by the Departments of Community Development and Economic Development & Housing that the City Council, by motion, provide direction to staff on allocation of resources to implement additional Economic Development Rezoning and General Plan Amendment work plans.
11.3
Staff Report Attachment:
Storm Water Low Impact Development Technical Design ManualBACKGROUND: The Low Impact Development Technical Design Manual (LID Manual) is a required component of the current National Pollutant Discharge Elimination System Permit issued to the City, County of Sonoma, and Sonoma County Water Agency by the North Coast Regional Water Board, with an effective implementation date of October 1, 2011. This Manual was developed by a multi-agency and private sector Technical Advisory Committee. It provides technical guidance needed to design storm water LID features for new and redevelopment projects that trigger these requirements. This Manual replaces the 2005 SUSMP Manual.
RECOMMENDATION: It is recommended by the Departments of Public Works and Utilities that Council, by resolution, adopt and direct implementation of the Storm Water Low Impact Development Technical Design Manual in compliance with NPDES Storm Water Permit Requirements.
**11.4
BACKGROUND: An appeal was filed of the City Engineer’s decision to enter into a reimbursement agreement that would require area properties to contribute towards the cost of improvements made to Fulton Road at the time of their future development.
RECOMMENDATION: It is recommended by the Department of Public Works that the City Council, by resolution, deny the appeal filed by the Schellinger Brothers and uphold the decision of the City Engineer to enter into a reimbursement agreement on behalf of the City of Santa Rosa with Woodbridge Northwest LLC, a California Limited Liability Corporation and Fulton Road Investors LLC, a California Limited Liability Corporation.
5:00 P.M.
11.5
BACKGROUND: On August 3, 2004, the City Council adopted the current Zoning Code. Section 20-12.030 allows the Zoning Administrator to issue official interpretations when it is determined that the meaning or applicability of any of the requirements of the Zoning Code are subject to interpretation. Since its adoption, a number of questions have arisen regarding the meaning or applicability of certain parts of the Code which have resulted in 34 Official Zoning Code Interpretations. The proposed Zoning Code Amendment will formalize said interpretations. On July 14, 2011, the Planning Commission recommended (7-0) that the City Council approve the Zoning Code Amendments.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the City Council introduce an Ordinance amending Zoning Code Sections 20-21.040, 20-22.030, 20-23.030, 20-24.030, 20-24.030, 20-36.030, 20-30.080, 20-30.110, 20-32.060, 20-36.050, 20-38.070, 20-38.080, 20-40.030, 20-42.030, 20-42.034, 20-42.130, 20-52.030, 20-58.060, and 20-70.020 to incorporate Zoning Code Interpretations made by the City's Zoning Administrator.
11.6
BACKGROUND: The Department of Recreation, Parks & Community Services is proposing the establishment of parking fees at Howarth Park to provide additional revenue to support the programs, services, and facilities available to the residents of Santa Rosa.
RECOMMENDATION: It is recommended by the Recreation, Parks & Community Services Department, that the City Council, by resolution, adopt the parking fees at Howarth Park, effective October 1, 2011, and which will be $2 for 2 hours, $5 per day, or $75 for an annual pass.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.1
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
September 6
NO COUNCIL MEETING
September 13
Study Session - Two-Year Budget Cycle
Study Session - Plastic Bag Ban
Study Session - Capital Improvement Program - Program
Funding
Report - Review of the Housing Allocation Plan
Report - Investment Policy Review and Adoption
Report - Adoption Of Mou - Unit 17 - Professional - Attorneys
Represented By The Santa Rosa City Attorneys’ Association
Public Hearing - Fourth Street Storm Drain and Outfall
Reconstruction
Public Hearing - Bicentennial Marketplace General Plan
Amendment and Rezoning
September 20
NO COUNCIL MEETING
September 27
Study Session - Key Financial Issues
Study Session - Council Goal - City Owned Downtown
Development Opportunity Sites
Report - Measure O Annual Report
Report - Community Media Center Agreement
Public Hearing - Ronne Drive Addition Proposal to re-zone three
parcels totaling 2.34 acres from the RR-40, RR-20, and CN
zoning districts to the R-1-6 zoning district to gain consistency
with the Low Density Residential General Plan designation of
these properties. Located at 1646, 1680, and 1687 Ronne
Drive. File number MJP11-001
Public Hearing - Spring Lake Village Expansion and
Annexation
October 4
Report - Yolanda Ave. Surplus Property Sale
Public Hearing - Montecito Marketplace Appeal
October 11
Study Session - Joint Council/Santa Rosa School Board Meeting
October 18
Report - Review of Water and Wastewater Rate Increases for 2012
and 2013 and Code Updates
October 25
NO COUNCIL MEETING
PENDING:
Study Session - Joint Council/Board of Public Utilities Study Session -
Water Supply Planning
Study Session - Joint Council/Board of Community Services -
Sustainable Funding for Recreation, Parks, and Community
Services
Study Session - Amendment to Council Policy for Boards
and Commissions
Report - 1st Quarterly Report - Goals - Objectives
Report - 1st Quarterly Financial Update
Report - Community Advisory Board Community Improvement Grants Presentation
Public Hearing - Water and Wastewater Rate Increases for 2012
and 2013 and Code Updates
MEETINGS FOR THE WEEKS OF AUGUST 29 AND SEPTEMBER 5, 2011
September 1 - Board of Public Utilities (Cancelled), 1:30 p.m., City Hall - 100 Santa Rosa
Avenue - Council Chamber
September 1 - Measure O Citizen Advisory Committee, 4:00 p.m. in the City Hall Annex, Rooms 7 A/B
September 5 - Art In Public Places Committee, 3:30 p.m., Steele Lane Community Center, 415 Steele Lane
September 7 - Cultural Heritage Board, 2:30 p.m., City Hall - 100 Santa Rosa Avenue - Room 7
September 8 - Subregional Technical Advisory Committee (Cancelled), 8:30 a.m., Laguna Treatment Plant, 4300 Llano Road
September 9 - Planning Commission, 4:00 p.m., City Hall - 100 Santa Rosa Avenue - Council Chamber
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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