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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
AUGUST 31, 2010
1:45 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10
1. CALL TO ORDER AND ROLL CALL
2. APPLICANT INTERVIEWS FOR HOUSING AUTHORITY / REDEVELOPMENT AGENCY
The Council will interview four applicants for one vacancy on the Housing Authority/Redevelopment Agency and three applicants to fill one tenant commissioner vacancy on the Housing Authority.
3. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
3.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).3.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney3.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin
Unrepresented Employee: City Attorney
3.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
4.
2
ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
SCHOLARSHIP GOLF TOURNAMENT6.2
6.3
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
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APPROVAL OF MINUTES – MAY 28, 2010 AMENDED; JULY 20, 2010 REGULAR AND AUGUST 24, 2010 SPECIAL MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
10.1 MOTION -- GARAGE STRUCTURAL REPAIR DESIGN CONTRACT AMENDMENT #2
This motion, recommended by the Economic Development and Housing Department, approves Amendment #2 to the Professional Services Agreement with Walker Parking Consultants, Inc. in the amount of $39,500 for design and construction management services to Garage 12, located at 555 First Street, for a total contract of $126,480, and a 10% contingency, in CIP Project #7418 funded from the Parking District Reserves. No General Funds will be utilized in the design or repair of Garage 12.
This motion, recommended by the Public Works Department, awards construction Contract No. 2009-050, City of Santa Rosa Pavement Rehabilitation Project - Mission Boulevard and Range Avenue in the total amount of $1,598,981.60 to the lowest responsible bidder, Ghilotti Brothers Inc. of San Rafael, and establishes a total contract amount of $1,758,879.76 (the original contract amount plus a 10% contingency). With the source of funds being federal economic stimulus, utility impact fee and capital facility fee funds.
This resolution, recommended by the Transit Department, appoints the director of the Transit Department to be the authorized agent to execute any actions necessary to finalize this Federal New Freedom Grant agreement with the Metropolitan Transportation Commission (MTC) and to accept the Federal New Freedom funds to provide two (2) years of operating funds for the Oakmont Shuttle Service and complete the procurement of one hybrid low floor, ADA compliant, fixed route bus to use in the provision of the Oakmont Shuttle Service.
This resolution, recommended by the Economic Development and Housing Department, approves a budget amendment increasing appropriations in Fund 0286, Project #42102 (EDH Business Improvement Area) (BIA), established by Ordinance No. 3946 on August 3, 2010, in the amount of $191,000 so that the Economic Development Program may utilize its portion of the BIA revenue.
10.5 RESOLUTION -- PROFESSIONAL SERVICES AND GRANT FUNDING AGREEMENTS FOR LOWER COLGAN CREEK RESTORATION
This resolution, recommended by the Public Works Department, approves a professional services agreement in the total amount of $132,400 with Brunsing Associates, of Windsor, CA, for Geotechnical and Environmental services for the Lower Colgan Creek Restoration project, and a $305,600 grant funding agreement with the Natural Resources Conservation Service and authorizes the Mayor to execute both agreements, and specifies the Director of Public Works to be the City’s authorized representative to sign administrative paperwork, and appropriates the grant funding to Account 17295, Lower Colgan Creek Restoration.
10.6 RESOLUTION --APPROPRIATION OF HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) GRANT FUNDS
This resolution, recommended by the Public Works Department, appropriates Highway Safety Improvement Program (HSIP) grant funding in the amount of $390,000 to Account 8224, Sonoma Avenue Bike Lanes – Phase I.
10.7 RESOLUTION -- APPROPRIATION OF TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE III GRANT FUNDS
This resolution, recommended by the Public Works Department, appropriates Transportation Development Act (TDA) Article III grant funding in the amount of $80,000 to Account 5074, Stony Point Road Striping.
10.8 RESOLUTION -- ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 430 LINK LANE
This resolution, recommended by the Community Development Department, confirms the special assessment lien in the amount of $36,106.66 against the real property located at 430 Link Lane for violations of the City Code that remain uncorrected by the responsible party, Alice M. Kibwaa, and authorizes recording of a lien and placing the assessment on the property tax roll for collection.
This resolution, recommended by the Police Department, approves and authorizes the Chief of Police to accept a one year Selective Traffic Enforcement Program grant from the California Office of Traffic Safety in the amount of $246,152; and further authorizes the appropriation of those funds from the grant. There are no General Funds for this project.
This resolution, recommended by the Police Department, authorizes the Chief of Police to accept a grant in the amount of $1,700 from Target and further authorizes the appropriation of those funds for community outreach and crime prevention educational materials. There are no General Funds for this project.
This resolution, recommended by the Finance Department, authorizes waiver of competitive bidding and sole source award of a three-year contract for interoffice courier mail services to the County of Sonoma, California, in an amount not to exceed $186,000 for the three-year contract period. Funds for this operational expense have been allocated in the FY 2010-11 budget of the Finance Department charge number 0523, object code 21, and will be allocated in subsequent fiscal year budgets when approved by Council.
This resolution, recommended by Human Resources, amends the City Classification and Salary Plan to create the classification of Clean Energy Advocate, with a salary range of $4490 – $4720 – $4947 – $5206 – $5465 per month, placed in Unit 7, Technical.
10.13 ORDINANCE ADOPTION -- SUMMER 2010 GENERAL PLAN AMENDMENT PACKAGE: CENTRAL/ FRANCES GENERAL PLAN AMENDMENT
This ordinance, introduced at the August 17, 2010 regular meeting, rezones property located at the southeast corner of Central Avenue and Frances Street.
10.14 ORDINANCE ADOPTION -- REZONING AND DOWNTOWN STATION AREA SPECIFIC PLAN ZONING AND DESIGN GUIDELINES CONSISTENCY AMENDMENTS
This ordinance, introduced at the August 17, 2010 regular meeting, amends Title 20 of the Santa Rosa City Code – Sections 20-20.020, 20-22.020, 20-22.030, 20-22.040, 20-22.050, 20-23.020, 20-23.030, 20-23.040, 20-23.070, 20-28.040, 20-28.060, 20-28.070, 20-36.040, 20-36.050, 20-70.020 – File Number ST08-004.
10.15 ORDINANCE ADOPTION -- REZONING AND DOWNTOWN STATION AREA SPECIFIC PLAN ZONING AND DESIGN GUIDELINES CONSISTENCY AMENDMENT
This ordinance, introduced at the August 17, 2010 regular meeting, amends Title 20 of the Santa Rosa City Code – Reclassification of 1,041 properties located within the boundaries of the Downtown Station Area Specific Plan – file number ST08-004.
11. REPORT ITEMS
11.1
BACKGROUND: Staff will provide a financial review of the current loans initiated by the City of Santa Rosa (City) to the Redevelopment Agency of Santa Rosa (Agency). The prior planning, reasoning and benefits to the City and the Agency will be addressed. Additionally, there will be a discussion of the advantages and disadvantages of an early repayment of the loans by the Agency to the City.
RECOMMENDATION: No action is required.
11.2
BACKGROUND: The City’s representatives and representatives from the Santa Rosa City Employees Association, representing the City’s Unit 4 – Support Services; Unit 6 – Professional; and Unit 7 - Technical, have met and conferred concerning a successor Memorandum of Understanding. In recognition of the City’s financial difficulty the Unit ratified a 4.6% salary reduction to be implemented through mandatory time off (furlough). The unit will receive some minor changes to the vision benefit package. Implementation of this package will result in approximately $1.42 million in net savings to the City with $702,000 in savings to the General Fund.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the Council, by resolution, approve the Memorandum of Understanding for and on behalf of the City’s Unit 4 - Support Services, Unit 6 – Professional and Unit 7 – Technical represented by the Santa Rosa City Employees Association. This one-year agreement will be effective July 1, 2010 and will end on June 30, 2011.
11.3
BACKGROUND: This Agreement is presented for Council consideration of additional salary concessions consisting of a 4.6% salary reduction to be implemented through 96 hours of mandatory time off (furlough) in FY 2010/2011 for employees in Units 10, 11 and 12. Acceptance of these concessions will result in approximate salary savings of $208,400 with $166,700 in savings to the General Fund.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the proposed salary concessions for employees in the City’s Units 10, 11 and 12 – Executive Management, Middle-Management and Confidential for Fiscal Year 2010/2011 and authorize the City Manager to sign an amendment to the “Document Describing Wages, Hours and Other Terms and Conditions of Employment” for Employees in the City’s Units 10, 11 and 12 to implement these changes.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
**11.4
BACKGROUND: On July 8, 2010, the Planning Commission voted 5-1-1 to approve resolutions for a Mitigated Negative Declaration and to approve a Tentative Map, Conditional Use Permit, and Hillside Development Permit to allow subdivision of 10.42 acres into 31 lots for single family residential uses and three common parcels, and construct initial subdivision improvements for future hillside homes which would result in a residential density of 2.98 units per acre. On July 15, 2010, Jeanette Gulbronsen, a neighbor of the project site, filed an appeal of this approval requesting that the City Council hold a public hearing so that neighbors of the project can provide their comments about the project.
RECOMMENDATION: It is recommended by the Community Development Department, that the Council hold a public hearing and deny the appeal, and approve, by four separate resolutions, a Mitigated Negative Declaration, a Conditional Use Permit, a Hillside Development Permit, and a Tentative Map for Skyfarm 3 located at 3925 Saint Andrews Drive.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.1 LIVABLE PLACES UPDATE – JULY 2010
12.2 LOCAL GOVERNMENT COMMISSION REPORTS – JULY 2010
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MAYOR'S/COUNCILMEMBERS’ REPORTS
13.1
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APPOINTMENT TO THE HOUSING AUTHORITY/REDEVELOPMENT AGENCY
The Council may appoint one member to the Housing Authority/ Redevelopment Agency Board of Directors and one tenant commissioner to the Housing Authority.
13.2
16
WATERWAYS ADVISORY COMMITTEE APPOINTMENT FOR ONE EXPIRED TERM
The Council may appoint one member to the Waterways Advisory Committee.
13.3
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LETTER OF SUPPORT FOR THE LAGUNA FOUNDATION
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
15. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
16. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
17. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
September 7
NO CITY COUNCIL MEETING
Fair Political Practices Commission Candidate/Treasurer Workshop
September 14
Study Session –Year End Financial Update
Consent – Resolution in Opposition to Proposition 23
Consent – Request for Authorization for Submittal of Grant Applications for the Downtown Street Furniture, SMART Bicycle & Pedestrian Path and Citywide Overlay Project
Public Hearing – Stony Point Plaza Rezoning
September 21
Study Session - AIA SMART Station Competition
Consent – Every 15 Minutes Grant Award – Santa Rosa High School
Consent – Every 15 Minutes Grant Award – Maria Carrillo High School
Report – Ordinance Enacting Lobbyist Registration Requirements
Report – Campaign Debt Retirement Ordinance
Report – Board and Commission Policy
Public Hearing – Colgan Creek Restoration Project
Public Hearing – Mitigated Negative Declaration for Harvest Park – 231 Burt Street
September 28
Study Session – Local Employment-Bidding Preference
Consent – Resolution Supporting Extended Producer Responsibility
Consent – Resolution in Support of Proposition 22
Consent – Resolution in Support of Measure W
Report – Humboldt Street Bike Boulevard Update
Public Hearing – Taxi Cab Regulations
October 5
Study Session – Urban Water Management Plan Demand Projections
Report – Council Goal Update
October 19
Public Hearing –Green Building Upgrade and Building Code Adoption
Public Hearing – Country Mobile Home Park Conversion Appeal
October 26
NO CITY COUNCIL MEETING
November 23
NO CITY COUNCIL MEETING
Pending:
Study Session – Low Impact Development
Consent – Resolution in Support of Proposition 21
Report – Contract Award – Harvest Park
MEETINGS FOR THE WEEK OF AUGUST 30, 2010
September 1 Cultural Heritage Board, 2:30 PM, City Hall, 100 Santa Rosa Avenue – Room 7
September 2 Board of Public Utilities, 1:30 PM, City Hall, 100 Santa Rosa Avenue – Council Chamber
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org