SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
SEPTEMBER 27, 2011
1:45 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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2:00 P.M.
1
(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
Over the past several years, the City has been challenged by the fiscal impacts of an unprecedented economic downturn. In response, the public, City Council, and City staff have been evaluating the way the City does business in order to best serve the public with reduced resources. At this Study Session, staff will give a brief financial overview with emphasis on the fiscal obligations of the City such as Measure O baseline funding and labor and pension costs. After reviewing these issues, staff will discuss potential strategies to restore fiscal stability.
Council may provide staff direction.
3.2
The goals adopted by the Council for 2011-2016 include Goal No. 1 - Create a Strong, Sustainable Economic Base. The performance measures for this goal include the strategic objective to have one or more shovel-ready projects for the two most important City-owned opportunity sites in the downtown available for development within 24 months. Staff will provide information on City-owned properties in the downtown and seek direction regarding the properties to be developed, the type of development preferred, and any specific requirements to be incorporated into a developer solicitation process.
Council may provide staff direction.
4:00 P.M.
4
(CITY COUNCIL CHAMBER)
4.
5
ANNOUNCEMENT OF ROLL CALL
5.
6
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Economic Development Program staff will provide Council with a quarterly update on the City's Economic Development Program.
7.2
Transportation and Public Works staff will provide an update on the reorganization of Transit and Public Works into a new department.
8.
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APPROVAL OF MINUTES - AUGUST 30, 2011, REGULAR MEETING
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
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3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
15
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
16
CONSENT ITEMS
This resolution, recommended by the Public Works Department, establishes radar enforceable speed limits on Dutton Avenue between Sebastopol Road and West Third Street, North Dutton Avenue between West Third Street and West College Avenue, Fourth Street between College Avenue and Bryden Lane, Fourth Street between Bryden Lane and Farmers Lane and Brush Creek Road between Highway 12 and Montecito Boulevard.
10.2RESOLUTION -- FOUNTAINGROVE LODGE - APPROPRIATION OF FUNDS FOR PEER REVIEW SERVICES
This resolution, recommended by the Public Works Director, authorizes the Director of Finance to appropriate funds in the amount of $40,000 to Account Number 100601-5320 for Professional Consulting Services to conduct Peer Review as required by the Planning Commission on the Fountaingrove Lodge project, the source of funds being developer payments.
10.3RESOLUTION -- CONTRACT EXTENSION - COMMUNITY MEDIA ACCESS CENTER, INC.
This resolution, recommended by the City Manager's Office, approves a Third Amendment with the Community Media Access Center, Inc. to extend the contract term by three months.
10.4 ORDINANCE ADOPTION -- COMMERCIAL VEHICLE PROHIBITION
This ordinance, introduced at the September 13, 2011, Regular Meeting, prohibits commercial vehicles from using Earle Street between South A Street and Santa Rosa Avenue.
11. REPORT ITEMS
11.1
BACKGROUND: On August 2, 2011, Council established by resolution a Charter Review Committee for review of the City’s Charter, commencing in September 2011. The Charter Review Committee is to be comprised of twenty-one citizens of Santa Rosa, with each Council Member to appoint three members of the Committee.
At Council meeting on September 13, 2011, a question arose as to whether alternates could substitute in place of Council-appointed Charter Review Committee appointees. Council requested that this issue be addressed at the next scheduled Council meeting since it was not on the agenda. The first meeting of the Charter Review Committee is scheduled for September 29, 2011.RECOMMENDATION: It is recommended by the City Attorney’s Office that Council, by motion, provide direction on whether alternates may substitute at Charter Review Committee meetings in place of Council appointees.
11.2
BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transactions and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter cent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance.
In accordance with the Ordinance, a Citizen Oversight Committee was established, with members appointed by the City Council, to ensure the proper use of the Measure O funds. Each year, an Annual Report is prepared by City staff, reviewed by the Citizen Oversight Committee and presented to the City Council reporting on expenditures and activities during the past fiscal year.
RECOMMENDATION: It is recommended by the Finance, Police, Fire, and Recreation, Parks and Community Services Departments, and the Measure O Citizen Oversight Committee, that the Council, by motion, formally accept the FY 2010/11 Measure O Annual Report.
11.3
BACKGROUND: The City’s representatives and representatives from Unit 17 - Professional - Attorneys, represented by the Santa Rosa City Attorneys’ Association, have met and conferred concerning a successor Memorandum of Understanding.
During negotiations, the Attorneys recognized the continuing financial difficulty facing the City of Santa Rosa and agreed on a one-year contract with no salary increases for the term of the contract with additional concessions equivalent to a 3.29% salary reduction.RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City’s Unit 17 - Professional - Attorneys represented by the Santa Rosa City Attorneys’ Association. The adoption of this one-year agreement will be effective July 1, 2011 and will end on June 30, 2012.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.4
BACKGROUND: The project proposes to rezone three parcels (1646, 1680, and 1687 Ronne Drive) from the RR-40, RR-20, and CN zoning districts to the R-1-6 zoning district to gain consistency with the General Plan designation of Low Density Residential.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the City Council, by Ordinance, rezone three properties located at 1646, 1680, and 1687 Ronne Drive from the RR-40, RR-20, and CN zoning districts to the R-1-6 zoning district to gain consistency with their General Plan designations.
11.5
BACKGROUND: As part of the proposed state budget package for the current fiscal year, the Citizens’ Options for Public Safety (COPS) Program was continued. Santa Rosa’s share from the state general fund for the 2011/2012 fiscal year is $163,794 including interest. The COPS Program provides funding for local agencies for the purpose of ensuring public safety. Santa Rosa has used these funds to supplement three dispatch positions, one police sergeant and police officers assigned to the Gang Crime Investigations Team.
The COPS Program is a permanent on-going program subject to state funding. The State Controller allocates funds to each county in the Fall of each year. The funds are allocated based on population. The funds must be used for front line municipal police services and must supplement, not supplant, existing funding. The City Council is required to hold a public hearing each year to consider recommendations for use of the funds. In addition, a Supplemental Law Enforcement Oversight Committee is required for each county consisting of one municipal police chief, the county sheriff, the district attorney, the county’s executive officer, and one city manager.
The COPS Program funds are related to the passing of the State budget and may be subject to reduction.
RECOMMENDATION: It is recommended by the Police Department, that Council, by resolution, approve the recommendations for use of the Citizens' Options for Public Safety (COPS) Funds to continue to supplement three dispatch positions, one police sergeant and police officers for the Gang Crime Investigations Team in the amount of $163,794.
11.6
BACKGROUND: Proposal to change the General Plan land use designations for the approximately 4.2 acre site from Office and Very Low Density Residential to Retail and Business Service, and a change in the zoning classifications from CO (Office Commercial) and RR-40 (Rural Residential) to General Commercial (CG). On July 14, 2011, the Planning Commission recommended (4-3) that the Council approve the Negative Declaration, Rezoning, and General Plan Amendment.
RECOMMENDATION: It is recommended by the Department of Community Development and the Planning Commission that the City Council adopt the Negative Declaration; amend the General Plan land use designations for the approximately 4.2 acre site from Office and Very Low Density Residential, to Retail and Business Service; and, introduce an ordinance changing the zoning classifications from CO (Office Commercial) and RR-40 (Rural Residential) to General Commercial (CG).
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
12.1
12.2
12.3
12.4
12.5
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
15. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
October 4
Study Session - Single-Use Carryout Bag Reduction
Public Hearing - TEFRA-Tax Exempt Multifamily Housing
Revenue Bonds-Humboldt Apartments
Public Hearing - Bicycle Parking Zoning Code Text
Amendment
Public Hearing - Montecito Marketplace Appeal
October 11
Study Session - Overview of Fiscal Obligations of the General Fund
Joint Meeting - City Council/Santa Rosa School Board
Report - Measure O Annual Report (continued from the September 27,
2011 Regular Meeting)
Report - Yolanda Avenue Surplus Property Sale
Report - Ordinance Amending, Adding and Repealing Certain
Provisions of the Santa Rosa City Code Title 14 - Potable
and Recycle Water and Title 15 - Sewers
Public Hearing Appeal - Spring Lake Village Expansion and
Pre-Zoning and Approval of Supplemental EIR
October 18
Study Session - Impacts of Deferred Maintenance on City Streets
Report - Review of Board of Public Utilities Recommendation for
Proposed Water and Wastewater Rate Increases for 2012 and 2013
Report - 1st Quarterly Report - Goals - Objectives
October 25 NO COUNCIL MEETING
November 1
Study Session - 1st Quarterly Financial Update
Public Hearing - Community Development Block Grant (CDBG) Action Plan Amendment and Section 108 Loan Application
November 8
November 15
November 22 NO COUNCIL MEETING
November 29
PENDING:
Study Session - Joint City Council / Board of Public Utilities -
Water Supply Planning
Study Session - Joint City Council/Board of Community Services - Sustainable Funding for Recreation, Parks, and Community Services
Study Session - Amendment to Council Policy for Boards
and Commissions
Report - Community Advisory Board Community
Improvement Grants Presentation
Public Hearing - Proposed Water and Wastewater Rate Increases
for 2012 and 2013 and Related Code Updates
Report - Request for Funding - Santa Rosa Chamber of
Commerce "Building Economic Success Together" (BEST) Program
MEETINGS FOR THE WEEKS OF SEPTEMBER 27 and OCTOBER 3, 2011
September 26 - Housing Authority, 1:30 p.m., City Hall - Council Chamber, 100 Santa Rosa Avenue
September 28 - Board of Community Services, 4:00 p.m., Finley Community Center, 2060 College Avenue
September 28 - Community Advisory Board, 5:30 p.m. - Finley Community Center - Manzanita Room, 2060 College Avenue
October 3 - Art In Public Places Committee, 3:30 p.m. - Steele Lane Community Center, 415 Steele Lane
October 4 - Economic Competitiveness Task Force, 7:30 a.m., Finley Community Center, 2060 College Avenue
October 4 - Downtown Subcommittee, 8:30 a.m., City Hall - Mayor’s Conference Room, 100 Santa Rosa Avenue, Room 10
October 5 - Cultural Heritage Board, 2:30 p.m., City Hall - Room 7, 100 Santa Rosa Avenue
October 6 - Board of Public Utilities, 1:30 p.m., City Hall - Council Chamber, 100 Santa Rosa Avenue
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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