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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
SEPTEMBER 28, 2010
2:45 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
2.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin
Unrepresented Employee: City Attorney2.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.4 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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3:15 P.M.
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(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
The purpose of this study session is to provide Council background information regarding the City's existing local bidding preference, the economic impact of a local contract award, purchasing and contracting history, current outreach efforts for local businesses, and other related information. Staff will also present legal, financial, and practical considerations related to offering additional preferences when awarding City contracts. Council may provide direction and input to staff.
4:00 P.M.
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(CITY COUNCIL CHAMBER)
4.
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ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 16.
7. STAFF BRIEFINGS – NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
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APPROVAL OF MINUTES – AUGUST 10, 2010 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
10.1 MOTION – CONTRACT AWARD – HARVEST PARK
This motion, recommended by the Recreation, Parks & Community Services Department, awards Contract Number 2010-006RP Harvest Park, to the lowest responsible bidder, Elite Landscaping, Inc. of Clovis, California in the amount of $908,752 and authorizes a 10% construction contingency fund of $90,875 with the source of funding being CIP Account No. 8435 – Southeast Neighborhood Park.
This resolution, recommended by the Police Department, authorizes the Chief of Police to accept two CHP grants in the amount of $9,999.99 each for the implementation of the Every 15 Minutes program at Maria Carrillo High School and Santa Rosa High School.
This resolution amends the City’s Classification and Salary Plan by increasing the step salary range of the classifications of Senior Electrical Technician and Senior Traffic Signal Technician by 5% to $39.63 - $41.35 - $43.36 per hour, the classification of Traffic Signal Technician by .85% to $34.28 - $35.97 - $37.54 per hour, and changing the job titles of Senior Electrical Technician and Senior Traffic Signal Technician to Supervising Electrical Technician and Supervising Traffic Signal Technician. These are General Fund positions and the funds are included in the FY 2010/11 budget for organization number 1053 approved by Council on June 17, 2010. No additional funds are required.
This resolution, recommended by the Human Resources Department, amends the Classification and Salary Plan to increase the FTE of a Legal Assistant position in the City Attorney's Office from .6 to .9 PPT. This increase is being paid from Risk’s professional services liability budget. This replaces services previously provided by an outside contract paralegal.
10.5 RESOLUTION – SUPPORTING EXTENDED PRODUCER RESPONSIBILITY
This resolution, recommended by the Utilities and Finance Departments, approves support of Extended Producer responsibility, authorizes the Mayor to sign a pledge to support the California Product Stewardship Council, and provides a $1,500 financial contribution to the California Product Stewardship Council which shall be split evenly ($750 each) and paid using previously appropriated funds from the Utilities Department, account # 1350-345, and the City Manager’s Office, account # 2060-69.
10.6 RESOLUTION -- FUNDING AGREEMENT AND BENEFIT FINDINGS FOR THE ROSELAND CREEK COMMUNITY PARK AND TRAIL
This resolution, recommended by the Recreation, Parks and Community Services Department, approves a Funding Agreement in the amount of $243,905 of Redevelopment Agency funds and makes certain benefit findings for the Roseland Creek Community Park and Trail in the Southwest Redevelopment Project Area.
10.7 RESOLUTION – SUPPORTING PROPOSITION 21, THE STATE PARKS AND WILDLIFE CONSERVATION TRUST FUND
Proposition 21, the California State Parks Initiative, is slated for the November 2, 2010 statewide ballot and if approved will establish the State Parks and Wildlife Conservation Trust Fund. This fund will act as a dedicated funding stream for state parks and natural resources to protect them from the annual cuts made during the annual budgeting process. Action on the proposed resolution is a matter of Council discretion.
This resolution, recommended by the Utilities Department and City Manager Office, approves a second extension until October 31, 2011, consenting to inclusion of properties within the City of Santa Rosa’s incorporated area in the Sonoma County Energy Independence Program (SCEIP) to finance distributed generation renewable energy sources and energy efficiency improvements.
11. REPORT ITEMS
11.1
BACKGROUND: On April 14, 2009, the Council approved a pilot project for the Humboldt Street bike boulevard and directed staff to conduct a six month review period once the project was installed. The pilot project was installed in August 2009. There were 14 project meetings held since October 2009, including community, Bicycle Pedestrian Advisory Board (BPAB) and Council. The review period was extended to consider other traffic calming devices including potential diversion and a recent survey of Humboldt Street residents to install speed tables.
RECOMMENDATION: It is recommended by the Department of Public Works that the Council provide staff direction on project alternatives 1) traffic circles, one speed table and diverter at Pacific Avenue, 2) traffic circles and one speed table 3) speed tables and one traffic circle, and 4) no project, which can be evaluated in the California Environmental Quality Act (CEQA) document.
11.2
BACKGROUND: Council Policy 000-06 sets forth the Council policy relating to appointments to Boards and Commissions. It was last revised in May 2005. The Council reviewed a proposed revision in February 2010 and requested additional clarifications and changes to the policy.
RECOMMENDATION: It is recommended by the City Attorney's Office that the Council adopt the revised Council Policy 000-06, Appointments to Boards/Commissions.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.3
BACKGROUND: The COPS Program is a permanent on-going program subject to state funding. The State Controller allocates funds to each county in the fall of each year to local agencies for the purpose of ensuring public safety. Santa Rosa has used these funds to supplement three dispatch positions, one police sergeant and police officers assigned to the Gang Crime Team. Santa Rosa’s share from the state general fund for the 2010/2011 fiscal year is $171,188 including interest.
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve the recommendations for use of the Citizen’s Options for Public Safety (COPS) Funds to continue to supplement three dispatch positions and to supplement funding for one police sergeant and police officers to the Gang Crime Team in the amount of $171,188 including interest.
11.4
BACKGROUND: The Council initially considered a proposed Lobbyist Ordinance on March 9, 2010. After receiving comments from the public and the Council, a council subcommittee met and made additional revisions to the ordinance to address the concerns that were raised. The proposed ordinance requires persons receiving compensation expressly for the purpose of influencing administrative or legislative matters pending before the City to register on an annual basis with the City Clerk, and to file reports each time the lobbyist has been engaged by or terminated by a client. It provides for a filing fee to offset the cost of administration of the ordinance, and prohibits Councilmembers, members of Boards and Commissions, and City staff from lobbying any City official, elected or appointed, for a period of one year following their employment or term of office with the City of Santa Rosa. The Council will consider adoption of a resolution setting an annual registration fee of $94 and a $30 fee to file an amendment. The proposed fees reflect full cost recovery.
RECOMMENDATION: Adoption of an ordinance requiring registration and disclosures of lobbyist activities and the adoption of a resolution setting registration fee is a matter of Council discretion.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. MAYOR'S/COUNCILMEMBERS’ REPORTS
13.1
14. CITY MANAGER'S/CITY ATTORNEY’S REPORTS
15. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
16. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
17. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
October 5
Staff Briefing – Luther Burbank Home & Gardens Association Status Report
Staff Briefing – This Park Needs You
Staff Briefing – Update on Fire Department Firecorp
Consent – Resolution in Support of Proposition 22 – Local Taxpayer, Public Safety, and Transportation Protection Act
Consent – Funding Agreement for Special Downtown Maintenance Services
Consent – Ordinance Adoption and Amendment of Building Codes
Report – Spring Lake Village Final EIR
October 12
Staff Briefing - Update on the Energy Efficiency & Conservation Block Grant
Report – Measure O Quarterly Report
Public Hearing – Retail Center Design Guidelines – formerly known as “Big Box Guidelines”
Public Hearing – Addition of Chapter to Santa Rosa City Code Regarding Street Performers
Public Hearing – Luther Burbank Home and Gardens – City Code Text Amendments Regarding Permit Processing Procedures
October 19
Study Session – Fall Financial Update
Consent – Greenhouse Gas Reduction Program
Public Hearing –Green Building Upgrade and Building Code Adoption
Public Hearing – Country Mobile Home Park Conversion Appeal
October 26 NO CITY COUNCIL MEETING
November 2
November 9
Study Session – Urban Water Management Plan Demand Projections
Public Hearing – Dutton Avenue Creek Access Path
November 16
Study Session – Financial Update
Public Hearing – Humboldt Street Bike Boulevard Mitigated Negative Declaration
Public Hearing – Taxi Cab Regulations
November 23 NO CITY COUNCIL MEETING
November 30
December 7
December 14
December 21 NO CITY COUNCIL MEETING
December 28 NO CITY COUNCIL MEETING
Pending:
Study Session – Low Impact Development
Report – Campaign Debt Retirement Ordinance
Report – Council Goal Update
MEETINGS FOR THE WEEK OF SEPTEMBER 27, 2010
September 27
Housing Authority/Redevelopment Agency, 1:30 PM, 100 Santa Rosa Avenue, City Council Chamber
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org