SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
OCTOBER 11, 2011

2:15 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)

1. CALL TO ORDER AND ROLL CALL

2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS

Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.

2.1 CONFERENCE WITH LABOR NEGOTIATORS

Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).

2.2 CONFERENCE WITH LABOR NEGOTIATOR

Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).

2.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Subdivision (a) of Government Code section 54956.9
Name of Case: City of Santa Rosa v. Village Gardens Investors, L.P., by and through its general partner, Christopherson Homes, Inc., a California corporation, Sonoma Superior Court No. SCV-245915

2.4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR

Property: 631 First Street
APN: 009-073-019 & 020
Agency Negotiator: Marc Richardson, Director, Recreation, Parks & Community Services
Negotiating Parties: Santa Rosa Chamber of Commerce
Under Negotiation: Price and terms of lease extension

2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER

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3:00 P.M. 1 (CITY COUNCIL CHAMBER)

3. STUDY SESSION

3.1 2 OVERVIEW OF FISCAL OBLIGATIONS OF THE GENERAL FUND, SECOND STUDY SESSION

Over the past several years, the City has been challenged by the fiscal impacts of an unprecedented economic downturn. In response, the public, City Council, and City staff have been evaluating the way the City does business in order to best serve the public with reduced resources. At this Study Session, staff will give a brief financial overview with emphasis on the fiscal obligations of the City such as Measure O baseline funding, labor and pension costs, Measure P, and the creation of a long term financial plan. After reviewing these issues, staff will discuss potential strategies to restore fiscal stability. This is a continuation of the Study Session begun on September 27, 2011. The Council may discuss this item, ask questions of staff and provide direction.

4:00 P.M. 3 (CITY COUNCIL CHAMBER)

4. 4 ANNOUNCEMENT OF ROLL CALL

5. 5 REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)

6. PROCLAMATIONS/PRESENTATIONS

6.1 6 PROCLAMATION -- CHOPS 10TH ANNIVERSARY

6.2 7 PROCLAMATION - YWCA DOMESTIC VIOLENCE AWARENESS MONTH

PUBLIC COMMENTS 8 ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.

PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.

7. STAFF BRIEFINGS -- NONE

This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.

8. 9 APPROVAL OF MINUTES - September 27, 2011, Regular Meeting

9A. MAYOR'S/COUNCILMEMBERS’ REPORTS

1. 10 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS

2. 11 MAYOR /COUNCILMEMBERS’ REPORTS

*Review and Decision on Televising Charter Review Committee
Meetings

3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)

• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other

9B. 12 CITY MANAGER'S/CITY ATTORNEY’S REPORTS

10. 13 CONSENT ITEMS

10.1MOTION -- CONTRACT EXTENSION - UNIFORM & LINEN RENTAL SERVICES

This motion, recommended by the Finance Department, awards Amendment No. 6 to Contract 008892 for a one-year contract extension for uniform and linen rental services, to Aramark Uniform Services, Novato, CA, with no increase to contract unit prices, in the amount of $106,186.34. Funding for this expenditure has been allocated in various Key Numbers in the FY 2011-12 operational budget.

10.2RESOLUTION -- APPLICATION TO THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM FOR GRANT FUNDS FOR THE LOWER COLGAN CREEK RESTORATION PROJECT AND ACCEPTANCE AND APPROPRIATION OF FUNDS

This resolution, recommended by the Utilities and Transportation and Public Works Departments, authorizes the application to the Environmental Enhancement and Mitigation Program requesting $350,000 for the Lower Colgan Creek Restoration Project. It is further recommended that if grant funding is awarded, and upon approval of the grant contract, the Council directs the Chief Financial Officer to increase JL Key P54007 titled "Lower Colgan Creek Restoration" by the amount of the grant.

10.3 RESOLUTION - DENYING APPEAL AND GRANTING MONTECITO MARKETPLACE CONDITIONAL USE PERMIT

The Council heard an appeal on this matter at the October 4, 2011, Regular Meeting. Council made a motion to deny the appeal subject to revisions to the CUP and directed staff to bring back a revised CUP at the meeting of October 11, 2011. This resolution and the attached CUP reflect the modifications made to eliminate the 24 hour operation.

10.4 ORDINANCE ADOPTION -- CITYWIDE ZONING CODE TEXT AMENDMENT TO CHANGE THE ZONING CODE (SECTIONS 20-36 AND 20-70) REQUIREMENTS FOR BICYCLE PARKING

This ordinance, introduced at the October 4, 2011, Regular Meeting, amends Zoning Code Sections 20-36 and 20-70 consistent with the Bicycle and Pedestrian Master Plan.

11. REPORT ITEMS

11.1 REPORT -- MEASURE O ANNUAL REPORT (This item is being continued to the October 18, 2011, Regular Meeting)

BACKGROUND: Ordinance 3680 added Chapter 3-26 to the Santa Rosa City Code establishing a special transactions and use tax. The special tax measure, known as Measure O, increased sales tax by a quarter cent to fund specific Police, Fire, and Gang Prevention/Intervention programs, as set forth in the Ordinance.
In accordance with the Ordinance, a Citizen Oversight Committee was established, with members appointed by the City Council, to ensure the proper use of the Measure O funds. Each year, an Annual Report is prepared by City staff, reviewed by the Citizen Oversight Committee and presented to the City Council reporting on expenditures and activities during the past fiscal year.

RECOMMENDATION: It is recommended by the Finance, Police, Fire, and Recreation, Parks and Community Services Departments, and the Measure O Citizen Oversight Committee, that the Council, by motion, formally accept the FY 2010/11 Measure O Annual Report.

11.2 14 REPORT -- ORDINANCE AMENDING, ADDING AND REPEALING CERTAIN PROVISIONS OF TITLE 14 - POTABLE AND RECYCLED WATER AND TITLE 15 - SEWERS OF THE SANTA ROSA CITY CODE

BACKGROUND: The City Code sets forth various provisions which relate to the City’s Utility Billing operations. Over the years, certain Code sections have not been revised to be consistent with changes to Board of Public Utilities and Council policies, rate Ordinances and rate Resolutions, and Utility Billing practices. Accordingly, a "clean-up" of Chapter 14-04 (Potable Water and Recycled Water Service), Chapter 14-08 (Potable Water Rates) and Chapter 15-20 (Sewer Charges) of the Santa Rosa City Code is needed to bring the Chapters up-to-date.

RECOMMENDATION: It is recommended by the Finance and Utilities Departments, and the Board of Public Utilities, that the Council, by ordinance, amend, add and repeal certain provisions of Title 14 - Potable and Recycled Water and Title 15 - Sewers.

11.3 15 REPORT - REQUEST FOR FUNDING - SANTA ROSA CHAMBER OF COMMERCE "BUILDING ECONOMIC SUCCESS TOGETHER (BEST)" PROGRAM

BACKGROUND: The Santa Rosa Chamber of Commerce (Chamber) has requested $60,000 annually for five years for a total commitment of $300,000 to support their countywide economic development initiative entitled Building Economic Success Together (BEST).

RECOMMENDATION: The Department of Economic Development and Housing recommends that the Council adopt the resolution of support for the Santa Rosa Chamber of Commerce Building Economic Success Together (BEST) initiative, and consider the request for financial support to BEST during the Fiscal Year 2012/2013 budget development process.

(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)

5:00 P.M.

**11.4 16 PUBLIC HEARING -- SPRING LAKE VILLAGE EXPANSION AND PREZONING APPEAL

Spring Lake Village EIRs

BACKGROUND: On September 8, 2011, the Planning Commission held a public hearing to consider the proposed Alternative 1 (Refined) project. The Department of Community Development recommended that the Planning Commission recommend the City Council approve the project with conditions. The Commission voted 3-3-1, with one member abstaining. The split vote resulted in an effective denial. On September 13, 2011, an appeal of the Planning Commission’s action was filed by the applicant’s representative, Michelle Gervais.

RECOMMENDATION: It is recommended by the Department of Community Development that the City Council grant the appeal of the Planning Commission’s denial and:
1. Adopt the Addendum to the Spring Lake Village EIR, the California Environmental Quality Act findings, Mitigation Measures, Mitigation Monitoring Program, and Statement of Overriding Considerations; and,
2. Introduce an ordinance to prezone one parcel associated with the Spring Lake Village expansion from County RR-20 to PD 0308 (Spring Lake Village); and, prezone five parcels along Brey Road from the County RR-20 zoning district to the City RR-20 zoning district; and,
3. Introduce an ordinance to amend the PD 0308 (Spring Lake Village) zoning classification to allow changes to the existing Policy Statement and Development Plan and to change approximately 4.3 acres from RR-40 (Rural Residential) to PD 0308 (Spring Lake Village) zoning district; and,
4. Adopt a resolution to approve a Conditional Use Permit to construct 62 new senior units and allow for renovations to the existing Spring Lake Village campus.

12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)

13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY

14. 17 PUBLIC COMMENTS ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s office at 707-543-3010.

15. 18 ADJOURNMENT OF MEETING

*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.

UPCOMING MEETINGS

October 18
Study Session - Regional Funding For Pavement Maintenance
Study Session - Review of Board of Public Utilities Recommendation for Proposed Water and
Wastewater Rate Increases for 2012 and 2013
Staff Briefing - CIP Quarterly Update
Report - 1st Quarterly Report - Goals - Objectives
Report - Community Advisory Board Community Improvement Grants Report - Measure O Annual Report (continued from the October 11, 2011 Regular Meeting)

October 25 NO COUNCIL MEETING

November 1
Study Session - 1st Quarterly Financial Update
Study Session - Single-Use Carryout Bag Reduction
Report - Yolanda Avenue Exchange of Surplus Property
Report - Master Agreements to Provide Professional Services to Engineering
Public Hearing - Community Development Block Grant (CDBG) Action Plan Amendment and Section 108 Loan Application

November 8
Study Session - Summary of the Sonoma County Realignment Plan

November 15

November 22 NO COUNCIL MEETING

November 29

Pending:
Study Session - Joint City Council / Board of Public Utilities - Water Supply Planning
Study Session - Joint City Council/Board of Community
Services - Sustainable Funding for Recreation, Parks, and Community Services
Study Session - Update on Community Policing
Public Hearing - Proposed Water and Wastewater Rate Increases for 2012 and 2013 and Related Code Updates

MEETINGS FOR THE WEEKS OF OCTOBER 10 and OCTOBER 17, 2011

October 13 - Subregional Technical Advisory Committee, 8:30 a.m., - Laguna Treatment Plant, 4300 Llano Road, Santa Rosa

October 13 - CANCELLED - Planning Commission, 4:00 p.m., - City Hall - Mayor’s Conference Room, 100 Santa Rosa Avenue

October 13 - Design Review Board, 3:00 p.m., City Hall - Room 7, 100 Santa Rosa Avenue

October 13 - Charter Review Committee, 5:00 p.m., - Utilities Field Operations Building, 35 Stony Point Road

October 20 - Board of Public Utilities, 1:30 p.m., - City Hall - Council Chamber, 100 Santa Rosa Avenue

October 20 - Bicycle & Pedestrian Advisory Board, 6:00 p.m., - City Hall Annex, 90 Santa Rosa Avenue, Room 7A/B

The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063

Meeting information can also be accessed via the internet athttp://srcity.org