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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
OCTOBER 13, 2009
3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR'S CONFERENCE ROOM (ROOM 10, CITY HALL)
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 707, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys' Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code Section 54956.9)
City of Santa Rosa v. Sonoma County Water Agency, et al., Sonoma County Superior Court Case Number SCV - 2458442.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9)
James A. Mitchel v City of Santa Rosa-Superior Court Case No. 2451982.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b)(1) of Government Code section 54956.9. One potential case.
2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
Staff and the Chair of the Board of Public Utilities will review the Board's recommended rate increases for water, recycled water and wastewater with the Council prior to beginning Prop 218 noticing and customer outreach. A public hearing is currently scheduled for December 1, 2009. No action is required at this study session however the Council may give direction to staff and to the Board of Public Utilities.
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CITY COUNCIL OPEN SESSION
4.
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ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6.2
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will provide an update on water conservation, including information on the water conservation savings, activities, outreach and programs that the Utilities Department implemented this year.
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APPROVAL OF MINUTES - OCTOBER 6, 2009 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
This motion, recommended by the Finance Department, authorizes the addition of 10% contingencies to contract number 8974 to D7 Roofing Services, Inc., Sacramento, CA, for the Central Library Building roof replacement, in the amount of $18,204, and to contract number 8975 to Cool Roofing Systems, Inc., Manteca, CA, for the Steele Lane Community Center roof replacement, in the amount of $12,074. Funding for each contract contingency in the amount of 10% has been budgeted in fiscal year 2009-2010 for the Central Library Building in Charge No. 8710-21 (CDBG Funds) and for the Steele Lane Community Center Charge No. 5942-21 (Citywide Reroofing Projects).
This resolution, recommended by the Police Department, authorizes the acceptance of a grant administered by the California Office of Traffic Safety in the amount of $24,462 for reimbursement of overtime funds spent while participating in the California CIOT Program and increases appropriations in Project No. 4184 by $24,462.
This resolution, recommended by the Police Department, authorizes the acceptance of a grant administered by the California Office of Traffic Safety in the amount of $76,104.30 for reimbursement of overtime funds spent while participating in a statewide sobriety checkpoint program and increases appropriations in Project No. 4195 by $76,104.30.
11. REPORT ITEMS
11.1
BACKGROUND: By Charter, the Community Advisory Board is given the responsibility to oversee the community improvement grants. Each of the seven areas receives $2,500/year. This year, the CAB received 22 grant requests from neighborhoods for a variety of projects. At their September meeting, the CAB developed their recommendation for Council approval.
RECOMMENDATION: It is recommended by the Community Advisory Board that the Council, by motion, adopt the recommendations and authorize staff to work with the organizations to complete the grants.
5:00 P.M.
11.2
BACKGROUND: As part of the proposed state budget package for the current fiscal year, the Citizen's Options for Public Safety (COPS) Program was continued. Santa Rosa's share from the state general fund for the 2009/2010 fiscal year is $100,000. The COPS Program provides funding for local agencies for the purpose of ensuring public safety. Santa Rosa has used these funds for three dispatch positions and to supplement funding for one police sergeant and police officers assigned to the Gang Crime Team.
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve the recommendations for use of the Citizen's Options for Public Safety (COPS) Funds to continue to fund three dispatch positions and to supplement funding for one police sergeant and police officers to the Gang Crime Team in the amount of $100,189 which includes $189 of interest.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
*13.1
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MAYOR'S/COUNCILMEMBERS' REPORTS
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CITY MANAGER'S/CITY ATTORNEY'S REPORTS
16. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
October 20
Staff Briefing - Day of Caring 2009
Consent -- Application to the Habitat Conservation Fund Grant Program for the Colgan Creek Restoration Project
Consent -- Amendment to City Classification and Salary Plan to Add Economic Development and Housing Technician Position
Report - Proctor Heights Pedestrian Path
Report - Reconsideration of Public Convenience or Necessity Determinations for "Off Sale" Alcohol Licenses for Arco AM PM Mini Mart - 136 College Avenue
Report - SCWA Strategic Priorities
October 2
Staff Briefing - Fleet Maintenance Update
Consent - Open Space Matching Grant Program
Consent - Amendment to City Classification and Salary Plan for Position Re-allocation - Parking Division
Report - Prop 1A Securitization Resolution
Report -Emerging Council Issues
Report - Performance Parking Federal Grant Application
Report - Mitigated Negative Declaration - Calistoga Road Left Turn Lane at Badger Road Project
Public Hearing - Continuation of Draft General Plan Hearing
Public Hearing - Continuation of Rezoning 5363 Hardies Lane and 691 West Third Street
November 3
Study Session - Fall Financial Update
Consent - Ordinance Amending Chapter 14-04 of the Santa Rosa City Code to Add Provisions for Recycled Water Rates for Users Served by Interruptible Supply
Report - Amendment to Solid Waste Franchise Agreement
Public Hearing - TEFRA Multifamily Housing Bond Issue, Acacia Lane Senior Apartments
November 10
Study Session - Joint Meeting with Community Advisory Board to Discuss Goals
Report - ADA Audit Report
November 24 No City Council Meeting
December 1
Consent - NPDES Stormwater Discharge Annual Report
Public Hearing - Recommended Water Tiered Rate Changes and Increases and Wastewater Rate Increases
December 8
Report -- Downtown Station Area Specific Plan - Zoning and Design Guidelines Consistency Amendments progress report
December 15
Study Session - Mayor's Gang Prevention Task Force Update
December 22 No City Council Meeting
December 29 No City Council Meeting
Pending: Report - Taxi Cab Regulations
Report - Burbank Avenue Utilities Certificate
Report - Calistoga Road Left Turn Lane Mitigated Neg. Dec.
Report - White House
Report - Lobbyist Registration Independent Campaign Disclosure
MEETINGS FOR THE WEEK OF October 12, 2009
October 13 Planning Commission, 12:00 noon, Mayor's Conference Room - Room 10, City Hall, 100 Santa Rosa Avenue
October 14 Cultural Heritage Board, 2:30 P.M., City Hall, 100 Santa Rosa Avenue, Room 7
October 15 Board of Public Utilities, 1:30 P.M., Council Chamber, City Hall, 100 Santa Rosa Avenue
Bicycle and Pedestrian Advisory Board, 4:00 P.M., City Hall Annex, 90 Santa Rosa Avenue, 7A/7B
Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at http://srcity.org