SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
NOVEMBER 8, 2011
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to California Government Code section 54956.9(c). 1 potential case.
2.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to California Government Code section 54956.9(c). 1 potential case.
2.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b)(1) of Government Code section 54956.9. One potential case.
2.6 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b)(1) of Government Code section 54956.9. One potential case.
2.7 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3. STUDY SESSION -- NONE
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
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STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
The Regional Climate Protection Agency (RCPA) will provide an update on a pilot project funded by the Department of Energy to utilize a "Whole Neighborhood Approach" to streamline residential energy efficiency upgrades. Among the neighborhoods selected for pilot implementation are Santa Rosa’s Copperfield, Quail Hollow, and Coffey Park neighborhoods. RCPA staff will provide details about what is being offered there as well the countywide Energy Upgrade California program available to Santa Rosans outside Copperfield, Quail Hollow, and Coffey Park.
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APPROVAL OF MINUTES - October 18, 2011, Regular Meeting
9A. MAYOR'S/COUNCILMEMBERS’ REPORTS
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3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
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CONSENT ITEMS
This resolution, recommended by the Finance Department: 1) ratifies Amendment No. 2 to Agreement No. 008705 with MuniServices, LLC, for the addition of services and increases the compensation payable under the Agreement by $25,000 for a total not to exceed amount of $119,400; and 2) approves Amendment No. 5 to Agreement No. 008705 with MuniServices, LLC, to extend the term for two years, reduce a commission rate and increase compensation payable under the Agreement by $300,000 for a total not to exceed amount of $1,416,500. Funds for this expenditure have been allocated in the Finance Department’s FY 2011-12 budget in Job Key 99501-5320 MBIA Revenue Analysis, and will be allocated in the next FY budget when approved by Council.
10.2RESOLUTION - CalTIP UPDATED JPA AND BOARD APPOINTMENTS
This resolution, recommended by the Transportation and Public Works Department, authorizes the City Manager to sign an updated joint powers agreement with CalTIP, the California Transit Systems Joint Powers Insurance Authority, for excess insurance on the fixed-route transit fleet, and identifies the Deputy Director - Transit and the Risk Manager to represent the City of Santa Rosa on the CalTIP Board of Directors as the primary and alternate respectively.
10.3 ORDINANCE ADOPTION -- HOUSING ELEMENT ORDINANCE REINTRODUCTION
This ordinance, reintroduced at the November 1, 2011, Regular Meeting was previously adopted by the City Council as recommended by the Community Development Department by a 7-0 vote at the meeting of January 25, 2011.
11. REPORT ITEMS
11.1
BACKGROUND: On November 1, 2011, the Council received an emergency agenda item and a report from the City Manager requesting direction for the enforcement of the municipal code, Chapter 11-22.030 which prohibits camping on public property except by issuance of a special permit. After receiving extensive public testimony, the Council continued the agenda item for further consideration and directed the City Manager to meet with Occupy Santa Rosa representatives to discuss the conditions for public safety and sanitation required for issuance of temporary special event camping permits on City Hall public property during this event and to report back to Council for decision on November 8, 2011.
RECOMMENDATION: It is recommended by the City Manager and the City Attorney that Council, by resolution, authorizes the City Manager to issue temporary special event camping permits to participants in the Occupy Santa Rosa special event and recognizes that the prohibition against camping on public property set forth in Chapter 11-22.030 shall apply to those persons who do not obtain a permit.
11.2
BACKGROUND: Annually, the City budgets an amount for the Community Improvement Grants, which are solicited and reviewed the CAB.
Should the City Council 1) approve the Community Advisory Board (CAB) recommendation for funding 20 Community Improvement Grants totaling $19,906.59; or 2) identify grants to be awarded based on guidelines provided in the City Charter and Resolution 25805; and/or 3) direct staff to return with new grant criteria guidelines with a refined definition of eligibility.RECOMMENDATION: Staff requests that Council provide direction as to which of the options it prefers and staff will act accordingly.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
2:00 P.M. Study Session - Summary of the Sonoma County
Realignment Plan
4:00 P.M. - Joint Meeting of the City Council/Santa Rosa City School
Board
5:00 P.M. - Report - Highway 101 Bicycle And Pedestrian Bridge
Project Initiation Document Funding And
Agreements
Report - Sustainable Communities Strategy and North Station Plan Priority Development Area Designation
November 22 NO COUNCIL MEETING - FURLOUGH WEEK
November 29 NO COUNCIL MEETING
December 6
Public Hearing - Proposed Water and Wastewater Rate
Increases for 2012 and 2013
Public Appeal Hearing - Design Review Board Decision on Santa
Rosa Plaza Sidewalk Improvement
December 13
Study Session - Mayor’s Gang Prevention Task Force Update
Report - Flat Rock Property Acquisition
Report - One Bay Area Grant Proposal
Report - Investment of City Funds in Financial Institutions and
Community Banking Program
December 20 NO COUNCIL MEETING
December 27 NO COUNCIL MEETING - FURLOUGH WEEK
PENDING
Study Session - Joint City Council / Board of Public Utilities -
Water Supply Planning
Study Session - Joint City Council/Board of Community
Services - Sustainable Funding for Recreation, Parks, and Community Services
Study Session - Update on Community Policing
Report -Revised Street Light Design Standards
Study Session - Update on Gang Prevention Task Force Strategic
Plan
MEETINGS FOR THE WEEKS OF NOVEMBER 7 AND NOVEMBER 14, 2011
November 7 - Art in Public Places Committee, 3:30 p.m., - Steele Lane Community Center, 415 Steele Lane
November 10 - Subregional Technical Advisory Committee, 8:30 a.m., - Laguna Treatment Plant, 4300 Llano Road
November 10 - Planning Commission (CANCELLED), 4:00 p.m. - City Hall - Council Chamber, 100 Santa Rosa Avenue
November 14 - Economic Development Subcommittee - 12:00 p.m. - City Hall - Mayor’s Conference Room, 100 Santa Rosa Avenue, Room 10
November 17 - Board of Public Utilities, 1:30 p.m. - City Hall - Council Chamber, 100 Santa Rosa Avenue
November 17 - Bicycle & Pedestrian Advisory Board, 4:00 p.m. - City Hall Annex, Room 7 A/B, 90 Santa Rosa Avenue
November 17 - Charter Review Committee, 5:00 p.m. - Utilities Field Operation Building, 35 Stony Point Road
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org .
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