SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
NOVEMBER 15, 2011
2:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(subdivision (a) of Government Code section 54956.9)Name of Case: Building Industry Association of the Bay Area f/k/a Home Builders Association of Northern California v. City of Santa Rosa, Sonoma County Superior Court, Case No. SCV 244441
2.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b)(1) of Government Code section 54956.9. One potential case.2.5 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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3:30 P.M.
1
(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
Effective October 1, 2011, the Public Safety Realignment Act (AB109) went into effect.
This legislation details far reaching and significant changes in the criminal justice system in California and will impact all in criminal justice.
An overview of the Sonoma County program will be provided by the Chief of Police.
ADJOURN CITY COUNCIL STUDY SESSION(S)
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AND CONVENE TO SPECIAL JOIN MEETING OF THE CITY COUNCIL AND SANTA ROSA CITY SCHOOL BOARD IN THE COUNCIL CHAMBER
SPECIAL JOINT MEETING WITH
SANTA ROSA CITY SCHOOL BOARD
CITY HALL, 100 SANTA ROSA AVENUE
CITY COUNCIL CHAMBERS
TUESDAY, NOVEMBER 15, 2011
4:00 P.M.
AGENDA
Notice is hereby given that the Santa Rosa City Council will hold a Special Meeting on Tuesday, November 15, 2011 at 4:00 p.m. in City Council Chambers, 100 Santa Rosa Avenue, Santa Rosa, California. The purpose of this meeting is to hold a Joint Meeting with the Santa Rosa City School Board.
4:00 P.M.
4
(CITY COUNCIL CHAMBER)
1.
5
CALL TO ORDER AND ROLL CALL
2.
6
PUBLIC COMMENT (PUBLIC COMMENT IS LIMITED TO ITEMS WHICH ARE THE SUBJECT OF THE SPECIAL MEETING)
3.
7
JOINT STUDY SESSION
3.1
The City is currently in the process of reviewing the City Charter. The Charter Committee has requested input from the School Board on whether to remove or amend section 29 of the Charter which discusses the Santa Rosa City School Districts. Input received from the School Board will be provided by the City Attorney to the Charter Committee.
3.2
City Council Members and Santa Rosa City School Board Members will hear a report on the plans to study school district mergers in the area and the key issues to investigate.
3.3
City Council Members and Santa Rosa City School Board Members will hear a report on the progress of the truancy pilot program "The 9th Grade Transitions Program" at Piner High School.3.4
• DISCUSSION - OPPORTUNITIES FOR SERVICE SHARING BETWEEN CITY AND SCHOOLS
• OTHER TOPICS
ADJOURN SPECIAL MEETING OF THE SANTA ROSA CITY COUNCIL AND SANTA ROSA CITY SCHOOL BOARD AND RECONVENE TO CITY COUNCIL REGULAR SESSION IN THE COUNCIL CHAMBER
5:00 P.M.
12
CITY COUNCIL REGULAR SESSION (CITY COUNCIL CHAMBER)
4.
13
CALL TO ORDER AND ROLL CALL
5.
14
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8.
15
APPROVAL OF MINUTES - November 1, 2011, Regular Meeting
9A.
16
MAYOR'S/COUNCILMEMBERS’ REPORTS
1. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
2. MAYOR /COUNCILMEMBERS’ REPORTS
3. REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED (IF NEEDED)
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
9B.
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
10.
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CONSENT ITEMS
10.1MOTION -- CONTRACT AWARD - FLEET VEHICLES
This motion, recommended by the Finance and Transportation and Public Works Departments, authorizes a multiple award and issuance of purchase orders for fleet vehicles to the lowest responsive and responsible bidders Hansel Ford, Santa Rosa, California, in the amount of $31,263.33; Coalinga Motors, Coalinga, California, in the amount of $59,331.27; and Platinum Chevrolet, Santa Rosa, California, in the amount of $56,780.13, for a total amount of $147,374.73. Funds for this procurement have been budgeted in fiscal year 20011-12 under the Public Works - E & R Replacement - key 300106-5384.
This resolution, recommended by the Recreation, Parks and Community Services Department, approves submission of an application for approximately $1,500,000 in grant funds from the California River Parkways Grant Program under the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84) for the Roseland Creek Community Park and Trail Project. The grant does not require matching funds from the City. It is further recommended that if grant funding is awarded, and upon approval of the grant contract, the Council directs the Chief Financial Officer to increase JL Key P09701, titled "Roseland Creek Park", by the amount of the grant.
This resolution, recommended by the City Clerk's Office, creates a City Council Policy Number 000-61 entitled: Guidelines for the Submission and Tabulation of Proposition 218 Protests Regarding Proposed Increases to Property Relating Fees.
10.4RESOLUTION - RATIFICATION AND AMENDMENT OF REVENUE AUDIT AND CONSULTING SERVICES AGREEMENT WITH MUNISERVICES, LLC (Continued from the November 8, 2011, Regular Meeting)
This resolution, recommended by the Finance Department: 1) ratifies Amendment No. 2 to Agreement No. 008705 with MuniServices, LLC, for the addition of services and increases the compensation payable under the Agreement by $25,000 for a total not to exceed amount of $119,400; and 2) approves Amendment No. 5 to Agreement No. 008705 with MuniServices, LLC, to extend the term for two years, reduce a commission rate and increase compensation payable under the Agreement by $300,000 for a total not to exceed amount of $1,416,500. Funds for this expenditure have been allocated in the Finance Department’s FY 2011-12 budget in Job Key 99501-5320 MBIA Revenue Analysis, and will be allocated in the next FY budget when approved by Council.
11. REPORT ITEMS
11.1
BACKGROUND: On February 15, 2011, the City Council adopted the 2010 Bicycle and Pedestrian Master Plan. The Plan lists the bicycle and pedestrian bridge over Highway 101 as the top bicycle priority and the top pedestrian priority.
Since the proposed bridge crossing impacts Caltrans Highway 101 right of way, the City will need to complete a Caltrans Project Initiation Document (PID).
On November 30, 2010, the City Council adopted Resolution No. 27774 accepting a Feasibility Study for a bridge over Highway 101 in the vicinity of the Santa Rosa Junior College and Resolution No. 27776 directing staff to work with Caltrans on a cooperative agreement for a PID, to negotiate a Professional Services Agreement for a consultant to prepare the PID and to focus the PID work on an overcrossing in the vicinity of the Elliott Avenue/Edwards Avenue alignment.
The cost estimate to complete the PID is $400,000. The following funds have been appropriated into JL Key 17381:
• $100,000 of Redevelopment Agency funds
The following funds are recommended to be appropriated into JL Key 17381:
• $200,000 - Measure M funds
• $100,000 - Regional Measure 2 (Safe Routes to Transit) fundsRECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council adopt three separate resolutions: 1) state the assurances of the City to complete the Project Initiation Document (PID) for the Highway 101 Bicycle and Pedestrian Bridge project, authorize the City Manager or her designee to execute and submit an allocation request to the Metropolitan Transportation Commission (MTC) and authorize the Chief Financial Officer to increase appropriations in JL Key 17381 - Highway 101 Bicycle and Pedestrian Bridge project by $100,000 of Regional Measure 2 funds and $200,000 of Measure M funds; 2) authorize the Transportation and Public Works Director to execute an amendment to the Professional Services Agreement with Steven Grover and Associates (SGA) in the amount of $212,000; and 3) authorize the City Manager to execute District Agreement 04-2351 with Caltrans for their oversight to complete the Project Initiation Document (PID) for the Highway 101 Bicycle and Pedestrian Bridge project in the amount of $105,000, with the sources of funding being redevelopment, Measure M, and Safe Routes to Transit grant funds.
11.2
BACKGROUND: The Sustainable Communities Strategy is being developed by Bay Area regional governmental agencies in accordance with Senate Bill 375, which mandates reduction in greenhouse gas emissions. Through this process, the North Station Plan Area has been designated a "Growth Opportunity Area," or an area which will increase development density and intensity to support future transit. It is possible to have the area redesignated as a "Priority Development Area" which will make the area more competitive for future grant opportunities. Additionally, land use scenarios have been released which address future growth in Santa Rosa. These will be presented for information and council comment.
RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by motion, authorize the mayor to sign a letter providing comments regarding Alternative Land Use Scenarios for the Sustainable Communities Strategy and adopt a resolution supporting redesignation of the North Santa Rosa Station Area Specific Plan boundary from a Growth Opportunity Area to a Priority Development Area.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
15.
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
November 22 NO COUNCIL MEETING - FURLOUGH WEEK
November 29 NO COUNCIL MEETING
December 6
Report - Feasibility of Community Choice Aggregation for Sonoma
County
Appeal - Appeal of Design Review Board Action
Public Hearing - Proposed Water and Wastewater Rate
Increases for 2012 and 2013
December 13
Study Session - Update on Gang Prevention Task Force
Strategic Plan
Report - Flat Rock Property Acquisition
Report - Investment of City funds in Financial Institutions
and Community Banking Program
Report - One Bay Area Grant Program Proposal And Other Potential
Priority Development Areas (PDAs)
December 20 NO COUNCIL MEETING
December 27 NO COUNCIL MEETING - FURLOUGH WEEK
PENDING
Study Session - Joint City Council / Board of Public Utilities -
Water Supply Planning
Study Session - Joint City Council/Board of Community Services - Sustainable Funding for Recreation, Parks, and Community Services
Study Session - Joint City Council/Community Advisory Board
Study Session - Update on Community Policing
Report -Revised Street Light Design Standards
Report - Community Media Center Services Agreement
Report - Community Improvement Grant Program
MEETINGS FOR THE WEEKS OF NOVEMBER 14 AND NOVEMBER 21, 2011
November 14 - Economic Development Subcommittee (CANCELLED) - 1:00 p.m. - City Hall - Mayor’s Conference Room, 100 Santa Rosa Avenue, Room 10
November 17 - Board of Public Utilities (CANCELLED), 1:30 p.m. - City Hall - Council Chamber, 100 Santa Rosa Avenue
November 17 - Bicycle & Pedestrian Advisory Board, 4:00 p.m. - City Hall Annex, Room 7 A/B, 90 Santa Rosa Avenue
November 17 - Charter Review Committee, 5:00 p.m. - Utilities Field Operation Building, 35 Stony Point Road
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org
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