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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
NOVEMBER 16, 2010
3:00 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Pat Thompson, Interim Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association – Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.2 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
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3:30 P.M.
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(CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
The purpose of this study session is to review the City’s budget process and calendar. Budget and Financial Planning staff will briefly review the current budget and forecast and provide a draft calendar showing the City’s plan for building the FY 2011/12 budget.
These items are being presented for informational purposes and require no action on the Council's part.
4:00 P.M.
3
(CITY COUNCIL CHAMBER)
4.
4
ANNOUNCEMENT OF ROLL CALL
5.
5
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 16.
7. STAFF BRIEFINGS -- NONE
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
8. APPROVAL OF MINUTES - NONE
9.
7
STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
8
CONSENT ITEMS
10.1 RESOLUTION -- MEMORANDUM OF UNDERSTANDING IN SUPPORT OF THE RETROFIT BAY AREA PROGRAM
This resolution, recommended by the Utilities Department, authorizes the City Manager to sign the Memorandum of Understanding between the Sonoma County Regional Climate Protection Authority and the City of Santa Rosa in Support of the Retrofit Bay Area: Comprehensive Residential Building Retrofit Program. No general funds will be expended in this cooperative agreement.
10.2 ORDINANCE ADOPTION – VEHICLES AND TRAFFIC CODE REVISION
This ordinance, introduced at the November 9, 2010 Regular Meeting, amends Section 11-20.020 of the City Code to revise yellow zone restrictions.
11. REPORT ITEMS
11.1
BACKGROUND: The City’s representatives and representatives from Operating Engineers Local 3, representing the City’s Unit 3 – Maintenance and Unit 16 – Utilities Systems Operators, have met and conferred concerning successor Memoranda of Understanding. In recognition of the City’s financial difficulty the Units ratified a 4.6% salary reduction to be implemented through mandatory time off (furlough). The units will receive some minor changes to the vision benefit package. Implementation of this package will result in approximately $565K in savings to the City with $232K in savings to the General Fund.
RECOMMENDATION: It is recommended by the City’s Negotiating Team that the Council, by resolutions, adopt the Memoranda of Understanding for and on behalf of the City’s Unit 3 – Maintenance and Unit 16 – Utilities Systems Operators represented by Operating Engineers Local 3. The adoption of these one-year agreements will be effective July 1, 2010 and will end on June 30, 2011.
*11.2
BACKGROUND: On August 25, 2009, Council adopted a Memorandum of Understanding for Employees in the City’s Unit 18 – Miscellaneous Mid-Management, for the period of July 1, 2009 through June 30, 2011. In recognition of the City’s financial difficulty at that time, the Santa Rosa Management Association entered into this contract with no scheduled salary increases for the term of the agreement.
In recognition of the City’s continuing financial difficulty and consistent with Council’s budget reduction goals, employees in Unit 18 have agreed to a salary concession in Fiscal Year 2010/2011 consisting of the following:
1) A 3.62% salary reduction to be implemented through 73 hours of unpaid mandatory time off (furlough).
2) A reduction of 40 hours in the vacation sell-back benefit.
The unit will receive a minor change in their benefit package which will sunset on June 30, 2011.RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, accept the salary concession presented by the Santa Rosa Management Association on behalf of employees in Unit 18 – Miscellaneous Mid-Management for the period of July 1, 2010 through June 30, 2011 and authorize the Mayor to sign an amendment to the MOU to implement the changes.
11.3
BACKGROUND: On January 15, 2002 the City of Santa Rosa (City) and the Housing Authority of the City of Santa Rosa (Authority) entered into a Purchase Agreement and Lease Option (Agreement) for the property and improvements located at 983 Sonoma Avenue (Property). The Agreement specified that the City would lease the Property from the Housing Authority for the operation of the Brookwood Homeless Shelter, which opened in April 2002. As a result of the City’s fiscal constraints, the shelter was closed at the end of FY 2008/2009. The City does not have the funds to purchase the property and the Housing Authority is moving forward in utilizing its property to the fullest while eliminating potential costs for the City. The City needs to terminate the existing purchase agreement so the Authority may lease to a non-profit group serving the larger Santa Rosa community. An Agreement to Terminate Purchase Agreement and Lease Option and Memorandum of Option to Purchase has been prepared for the City and Authority to approve and execute. The Authority took action on this item at its September 2010 meeting and authorized the Executive Director to execute the Agreement to Terminate Purchase Agreement and Lease Option and Memorandum of Option to Purchase for 983 Sonoma Avenue.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, terminate the existing Memorandum of Option to Purchase and authorize the Mayor to execute the Agreement to Terminate Purchase Agreement and Lease Option and Memorandum of Option to Purchase for 983 Sonoma Avenue.
5:00 P.M.
11.4
BACKGROUND: The proposed project will provide a continuous multi use pathway along Santa Rosa Creek by closing a gap between Streamside Drive and Mission Circle. The Initial Study concluded that the project would not have a significant impact on the environment, and a Notice of Mitigated Negative Declaration was issued and posted on March 25, 2008 and again on April 24, 2010, after revisions were made to incorporate greenhouse gas analysis.
RECOMMENDATION: It is recommended by the Public Works Department that the Council, by resolution, adopt the Mitigated Negative Declaration and Mitigation Monitoring Plan for the Streamside Drive Creek Path project to construct a bicycle and pedestrian pathway from Streamside Drive to Mission Circle, approve the Project, and authorize the Public Works Department to proceed with final design, right-of-way acquisition, and bidding of the Project.
11.5
BACKGROUND: The Density Bonus Ordinance allows residential development projects to exceed the density allowed by the city's general plan and zoning code and to receive a concession or incentive when a certain percentage of affordable or senior units are provided. The Planning Commission held a public hearing on September 9, 2010, continued to October 14, 2010, to consider a revised density bonus ordinance meeting the provisions of state law. The Commission voted 6-0 recommending approval to the Council.
RECOMMENDATION: It is recommended by the Planning Commission that the Council introduce an ordinance repealing existing City Code Chapter 20-31 and adding a new City Code Chapter 20-31, Density Bonus and Other Developer Incentives.
12. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION
13.
14
MAYOR'S/COUNCILMEMBERS’ REPORTS
14.
15
CITY MANAGER'S/CITY ATTORNEY’S REPORTS
15. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
16. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
17. ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
November 23 NO COUNCIL MEETING
November 30
Interviews for Personnel Board
Consent – Parking Fine Increase to Reflect new State Surcharge of $3
Consent – Benefit Findings for the Smart Trail – Southwest Redevelopment Project Area
Consent – Speed Limit on Montecito Avenue and Yolanda Avenue
Consent – Contract Award 113010 – Finley Community Center Cogeneration System
Consent – Funding Agreement and Benefit Findings for the Highway 101 Bicycle and Pedestrian Bridge
Report – Proposed Amendment to Sonoma County Museum Funding Agreement
Report – Highway 101 Bicycle and Pedestrian Bridge Feasibility Study
December 7
Council Changeover
Report – Contract Approval – State Board of Equalization
Report – Kelly Farm Trail Easement with County Parks
Report – Voter Measure to Extend Urban Growth Boundary
December 14
Staff Briefing – Fire Chief Status Report
Consent – Conflict of Interest Code Update
Public Hearing – Humboldt Street Bike Boulevard Mitigated Negative Declaration
December 21 NO COUNCIL MEETING
December 28 NO COUNCIL MEETING
January 4 NO COUNCIL MEETING
January 11
Consent – North Santa Rosa Station Area Specific Plan
Public Hearing -- Zoning Code Amendments to Implement the Santa Rosa General Plan 2020 Housing Element; file no. ST10-003
Public Hearing – Santa Rosa Avenue Corridor Plan
January 18 NO COUNCIL MEETING
January 25
Study Session -- Investment Policy and Program
Public Hearing – TEFRA Multi-Family Housing Revenue Bond Issue for Acacia Lane Senior Apartments
Public Hearing – Fiscal Year 2011/12 Budget Priorities
Public Hearing – Street Furnishings Palette Plan
Pending:
Study Session – Low Impact Development
Report – Campaign Debt Retirement Ordinance
Report – Revenue Measure
Public Hearing – Bicycle and Pedestrian Master Plan
Public Hearing – Taxi Cab Regulations
MEETINGS FOR THE WEEK OF NOVEMBER 15, 2010
November 17
Planning Commission, 4:00 PM, City Hall, 100 Santa Rosa Avenue, Council Chamber
November 18
Board of Public Utilities, 1:30 PM, City Hall, 100 Santa Rosa Avenue, Council Chamber
Bicycle & Pedestrian Advisory Board, 4:00 PM, City Hall Annex, 90 Santa Rosa Avenue, Room 7A/B
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org.