SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
DECEMBER 6, 2011
3:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM (ROOM 10, CITY HALL)
PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Human Resources Director, Chris Sliz, Employee Relations Manager and Jennifer Phillips, Assistant City Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).2.2 CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Kathleen Millison, City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).
2.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER
3. STUDY SESSION -- NONE
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4:00 P.M.
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(CITY COUNCIL CHAMBER)
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ANNOUNCEMENT OF ROLL CALL
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REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS -- NONE
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 14.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will give a report on the 2011 United Way Employee Fund Drive.
7.2
The Department of Economic Development and Housing and Santa Rosa Share Exchange Executive Director Kelley Rajala will provide a program overview and highlight their business incubator services.
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APPROVAL OF MINUTES
- November 10, 2011, Special Meeting and November 15, 2011, Regular Meeting
9A.
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MAYOR'S/COUNCILMEMBERS’ REPORTS
1. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
2. MAYOR /COUNCILMEMBERS’ REPORTS
3.
• Sonoma County Transportation Authority (SCTA)
• Sonoma County Water Agency (SCWA) - Water Advisory Committee
• Solid Waste Advisory Group (SWAG)
• Other
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
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CONSENT ITEMS
10.1MOTION -- CONTRACT EXTENSION - DOCUMENT REPRODUCTION SERVICES
This motion, recommended by the Finance Department, extends Contract No. 08-8929 for document reproduction services with Green Tara, Inc., dba Clone Digital Print and Copy, Santa Rosa, CA, for an additional one-year term, with no increase in contract unit prices. The total amount of contract extension is $125,000. Funds for this operational expense have been allocated in the budgets of various departments.
This resolution, recommended by the Utilities Department, authorizes submittal of the Annual Report for Storm Water Permit Compliance to the North Coast Regional Water Board as required by NPDES Permit No. CA0025054 for storm water discharges.
This resolution, recommended by the Police Department authorizes the Police Department to accept a grant in the amount of $2,500.00 from Target.
11. REPORT ITEMS
11.1
Staff Report Attachment
BACKGROUND: In 2002, the California Legislature enacted legislation permitting the creation of Community Choice Aggregation (CCA) Programs. CCA Programs are established to provide options for electric power by qualifying governmental agencies. In March 2011 a feasibility study was conducted regarding implementation of a CCA program in Sonoma County. The "Report on the Feasibility of Community Choice Aggregation in Sonoma County" will be presented by City and Sonoma County Water Agency staff.RECOMMENDATION: It is recommended by the Utilities Department that Council evaluate the feasibility study and provide comments regarding the next steps.
11.2
Santa Rosa Plaza Pedestrian Path Plans
BACKGROUND: Design Review Board Resolution Number 11-850 which approved preliminary and Final Design Review for the Santa Rosa Plaza Pedestrian Pathway project on September 15, 2011 but required as condition Number 21 that the applicant "Submit a plan to the City within three years addressing interim permanent pedestrian access between the east and west sides of the Plaza;" located at 1071 Santa Rosa Plaza. This appeal seeks to remove that condition.RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by resolution, grant the appeal and approve the modified resolution.
11.3
BACKGROUND: Senate Bill 375 was passed in late 2008 and is considered landmark legislation for California relative to land use, transportation, and environmental planning. It builds on the existing framework of regional planning to tie together the regional allocation of housing needs and regional transportation planning in an effort to reduce greenhouse gas emissions.
As noted above, SB 375 links planning for land use, transportation and housing. How this will manifest is becoming clearer. In July 2011, the One Bay Area Grant proposal was released, outlining how Cycle 2 Surface Transportation Program, Congestion Mitigation and Air Quality Improvement Account funding would be distributed.
Below are the major components of the proposal:• Distribution formula for funding to the counties - 50% population, 25% Regional Housing Needs Allocation for 2007-2014 and 25% actual housing production.
• Priority Development Area (PDA) - require that at least 70% of funding be spent on projects in PDAs.
On November 15, 2011 the City Council adopted a resolution designating the North Station Plan Area and authorized the Mayor to sign a letter forwarding comments to the Association of Bay Area Governments and the Metropolitan Transportation Commission regarding the alternative land use scenarios developed as part of the Sustainable Communities Strategy. Staff has prepared a draft letter for the Mayor’s signature which conveys the comments related to distribution formulas, PDA 70% minimum and performance and accountability requirements in the One Bay Area Grant Proposal. Staff has looked at the possibility of designating other Priority Development Areas in the Santa Rosa Urban Growth Boundary and is working with the County of Sonoma on a joint application to designate a part of Roseland as a PDA.
RECOMMENDATION: It is recommended by the Departments of Transportation and Public Works and Community Development that the City Council, by motion, authorize the Mayor to sign a letter providing comments on the One Bay Area Grant proposal and, by resolution, support an application for a Priority Development Area in the Roseland area.
11.4
BACKGROUND: On November 14, 2011, the Sonoma County Transportation Authority (SCTA) was given an update on the Sustainable Communities Strategy process including the next steps in local review of the Regional Transportation Plan (RTP) or Plan Bay Area potential project list.
On November 15, 2011, the City Council asked staff to provide a report on the SCTA Advisory Committees recommendations on the list of potential transportation projects.The SCTA submitted an unconstrained list of potential transportation projects provided by local jurisdictions as priority projects over the next 30 years in May 2011 to the Metropolitan Transportation Commission (MTC) totaling an estimated $8.6 billion.
MTC is requesting that each County in the Bay Area review their unconstrained project lists and determine county priorities that will fit within each county’s funding target. The SCTA’s target is estimated at $967.5 million for the long range (30 years) RTP.
The SCTA Advisory Committees meetings are scheduled between November 17th and November 30th. Staff will be presenting the recommendations from the Committees as part of the staff presentation.
RECOMMENDATION: It is recommended by the Departments of Transportation and Public Works and Community Development that the City Council, by motion, provide direction on the Plan Bay Area potential project list to the SCTA representative.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
5:00 P.M.
11.5
BACKGROUND: The City of Santa Rosa delivers potable water to over 51,000 customers, operates a recycled water system for agricultural and urban irrigation and commercial processes, collects wastewater from over 45,000 customers, and operates the Subregional Water Reuse System which beneficially reuses over 7.5 billion gallons of tertiary treated wastewater and 27,289 wet tons of biosolids annually. Water and wastewater services are primarily financed by Santa Rosa ratepayer user fees and charges and Santa Rosa ratepayers contribute about 75% of the Subregional Water Reuse System operating and debt service revenue based on flow into the plant.
Although the utility continues to streamline operations, has cut personnel, and reduced expenditures for infrastructure replacement, all sources of revenue have declined and costs are projected to outpace revenues.
The Board of Public Utilities extensively reviewed revenue and expenditure projections, considered operation and capital replacement goals and analyzed potential rate increase options.
RECOMMENDATION: The Board of Public Utilities and City Utilities staff recommend that the Council adopt an ordinance increasing water and recycled water usage charges by 1% on January 14, 2012 and on January 1, 2013 and water and recycled water fixed charges by 18% on January 14, 2012 and by 15.2% on January 1, 2013 and a adopt a resolution increasing wastewater usage and fixed charges by 3% on January 14, 2012 and on January 1, 2013 to generate the required revenue to provide water and wastewater services, fund the proposed capital improvement program and pay existing debt service charges.
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WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
14. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Manager directly by emailing your information to CMOffice@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010.
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
December 13
Study Session - Update on Gang Prevention Task Force
Strategic Plan
Report - Flat Rock Property Acquisition
Report - Investment of City funds in Financial Institutions
and Community Banking Program
December 20 NO COUNCIL MEETING
December 27 NO COUNCIL MEETING - FURLOUGH WEEK
January 3 NO COUNCIL MEETING
January 10
January 17 NO COUNCIL MEETING
January 24
January 31
PENDING:
Study Session - Joint City Council / Board of Public Utilities -
Water Supply Planning
Study Session - Joint City Council/Board of Community
Services - Sustainable Funding for Recreation, Parks, and Community Services
Study Session - Joint City Council/Community Advisory Board
Study Session - Update on Community Policing
Report -Revised Street Light Design Standards
Report - Community Media Center Services Agreement
Report - Community Improvement Grant Program
Report - Fine Adoption - Disabled Parking Placard Abuse
Report - Council 2nd Quarter Goals Update
MEETINGS FOR THE WEEKS OF DECEMBER 5 AND DECEMBER 12, 2011
December 5 - Art in Public Places Committee - 5:00 p.m. - Steele Lane Community Center, 415 Steele Lane
December 6 - Economic Competitiveness Task Force (CANCELLED), 7:30 a.m. - Finley Community Center - Cypress Room, 2060 College Avenue
December 6 - Downtown Subcommittee (CANCELLED), 8:30 a.m. - City Hall - Mayor’s Conference Room, 100 Santa Rosa Avenue
December 7 - Community Advisory Board, 5:30 p.m. - Finley Community Center -
Manzanita Room, 2060 College Avenue
December 8 - Subregional Technical Advisory Committee Special Meeting, 8:30 a.m. -
Laguna Treatment Plant, 4300 Llano Road
December 8 - Planning Commission, 4:30 p.m. - City Hall - Council Chamber, Room 7,
100 Santa Rosa Avenue
December 12 - Housing Authority/Redevelopment Agency, 1:30 p.m. - City Hall - Council
Chamber, 100 Santa Rosa Avenue
December 14 - Board of Community Services, 4:00 p.m. - Finley Community Center -
2060 College Avenue
December 15 - Board of Public Utilities, 1:30 p.m. - City Hall - Council Chamber,
100 Santa Rosa Avenue
December 15 - Bicycle & Pedestrian Advisory Board, 4:00 p.m. - City Hall Annex - Room
7 A/B, 90 Santa Rosa Avenue
December 15 - Charter Review Committee, 5:00 p.m. - Utilities Field Operations Building,
35 Stony Point Road
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3016 one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet athttp://srcity.org .
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