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SANTA ROSA CITY COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
DECEMBER 15, 2009
Councilmember Marsha Vas Dupre will be participating in the meeting via teleconferencing from the Tahoe Seasons Resort, located at 3901 Saddle Road, South Lake Tahoe, California, at a location which is publicly accessible. This agenda shall be posted in that location.
12:30 P.M. (MAYORS CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR'S CONFERENCE ROOM (ROOM 10, CITY HALL)
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2.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Greg Scoles, Deputy City Manager, Fran Elm, Human Resources Director and Chris Sliz, Employee Relations Manager.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 707, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys' Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12).2.2 PUBLIC EMPLOYEE APPOINTMENT
Title: City Manager
2.3 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Mayor Susan Gorin
Unrepresented Employees: City Manager
2.4
2:30 P.M. (CITY COUNCIL CHAMBER)
3. STUDY SESSION
3.1
The Mayor's Gang Prevention Task Force (MGPTF) Policy Team will provide the City Council with an update about the efforts of the MGPTF.
4:00 P.M.
3
(CITY COUNCIL CHAMBER)
4.
4
ANNOUNCEMENT OF ROLL CALL
5.
5
REPORT, IF ANY, ON STUDY AND CLOSED SESSION(S)
6. PROCLAMATIONS/PRESENTATIONS
6.1
6
PRESENTATION - ACHIEVEMENT OF EXCELLENCE IN PROCUREMENT AWARD FOR 2009
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
During this challenging economic time, Redevelopment has been a strong counter force. In its mission to alleviate blighting conditions, both physical and economic, and to provide affordable housing the Redevelopment Agency invested almost $16 million dollars into the local community in FY 2008/09, which served to leverage over $170 million in capital improvements. As a result, over 400 jobs were created and an estimated 133,000 square feet of improvements were completed. Staff will provide an overview of the accomplishments and activities of the Redevelopment Agency over the past fiscal year.
Click here to view annual report
8.
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APPROVAL OF MINUTES - NOVEMBER 17, 2009 REGULAR MEETING MINUTES
9.
9
STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
10
CONSENT ITEMS
*10.1 MOTION -- COOPERATIVE PURCHASE FOR CAMEL SEWER CLEANER WITH INTERNATIONAL CAB & CHASSIS
This motion, recommended by the Finance and Public Works Departments, authorizes the cooperative purchase and issuance of purchase orders for one Camel sewer cleaner to Super Products LLC, New Berlin, Wisconsin in the amount of $324,259.14, and a 2009 International cab and chassis to Santex Truck Center, San Antonio Texas, in the amount of $136,225.13, for a total amount of $460,484.27. Funds for this procurement have been budgeted in the FY 2009-10 Public Works Department 3016-84 vehicle replacement account number.
This resolution, recommended by the Department of Economic Development and Housing, approves various FY 2009-10 Redevelopment Agency budget reductions to existing appropriations to address decreased Tax Increment revenue and to appropriate funds for a new $3,003,833 Supplemental Education Revenue Augmentation Fund (SERAF) payment to the State of California.
10.3 RESOLUTION -- SUPPORT OF LOCAL TAXPAYER, PUBLIC SAFETY AND TRANSPORTATION ACT OF 2010
This resolution, recommended by the City Manager's Office, supports the League of California Cities' proposed ballot measure entitled the Local Taxpayer, Public Safety and Transportation Act of 2010.
This resolution, recommended by the Human Resources Department, amends the Drug and Alcohol Testing Policy to comply with new requirements of the Federal Transportation Administration (FTA) regarding negative dilute drug tests.
10.5 RESOLUTION -- APPROPRIATION OF REMAINING FUNDS FROM UTILITIES REVENUE BOND SERIES 2008
This resolution, recommended by the Board of Public Utilities and Utilities Department staff recommends that the Santa Rosa City Council authorize the Chief Financial Officer to appropriate $4 million from Water Revenue Bond Series 2008 to Water Capital Fund 0614 and $3 million from Wastewater Revenue Bond Series 2008 to Local Wastewater Capital Fund 0626.
10.6 ORDINANCE ADOPTION-- WATER, RECYCLED WATER AND WASTEWATER RATE INCREASES
This ordinance, introduced at the December 8, 2009 Regular Council Meeting increases water and recycled water service charges by 8% and water and recycled water usage charges by an amount calculated to return an 8% revenue increase on January 15, 2010 and by 8% on January 1, 2011; institutes a pass-through wholesale potable water rate usage charge escalator; institutes an automatic wholesale recycled water rate escalator; adjusts the tiered rate structure.
(THE COUNCIL MAY RECESS DURING THE EVENING FOR 30 MINUTES FOR A DINNER BREAK)
11. REPORT ITEMS
11.1
BACKGROUND: On October 9, 2007 the City Council adopted the Downtown Station Area Specific Plan (Specific Plan). A primary objective of the Specific Plan is to increase the number of residents and employees within walking distance (1/2 mile) of the Sonoma Marin Area Rail Transit (SMART) station through the intensification of land uses in the plan area. The Specific Plan includes many new policies, including: two new General Plan land use designations (Transit Village Medium and Transit Village Mixed-Use), seven distinct sub-areas, land use goals and policies, and new development guidelines and streetscape standards.
On May 12, 2009 the Council adopted a work plan for the Zoning and Design Guidelines Consistency Amendments project. The work plan outlined the steps that staff would be taking to coordinate amendments to the Zoning Code and Design Guidelines that are needed to implement the vision and policies of the Specific Plan. The work plan schedule included a mid-point progress report with the Council, to provide an opportunity for comments on the direction staff is taking with the project.RECOMMENDATION: It is recommended by the Community Development Department, that the Council, accept the report and provide comments and direction regarding implementation of the Downtown Station Area Specific Plan Zoning and Design Guidelines Consistency Amendments project.
11.2
BACKGROUND: The PG&E SmartMeter program is an advanced deployment of automated gas and electricity meter infrastructure being installed in California cities. Through 2011, PG&E plans to deploy 10.3 million SmartMeter gas and electric meters, a supporting communications network, and back-end systems across the majority of their service area. The SmartMeter system will collect customer energy use data automatically and on a much more frequent basis, in turn allowing for more accurate billing based on usage instead of a fixed rate. Customers will be provided with the true cost impact of their energy use which will motivate them to conserve or shift their energy use to other times of the day.
The SmartMeter system requires radio frequency (RF) transmitters and receivers be mounted on PG&E and City infrastructure to allow automated collection of meter data. The collection units are typically mounted on street lights or other structures, often owned by PG&E. Typical deployments require 1-2 units per square mile to enable reliable, redundant communications. Under a proposed agreement, PG&E initially plans to deploy SmartMeter collection units on four (4) city-owned street light poles. These four collection units are located in areas not served by SmartMeter collection units located on PG&E-owned properties.
There will be no expense to the City for this project. In consideration for the streetlight attachment rights, PG&E agrees to pay to the City a one-time Seven Hundred and Eighty ($780) up-front payment for each street light pole to which PG&E attaches its SmartMeter equipment. The revenue will be deposited into the General Fund Miscellaneous Revenue account 0100-3853.RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by motion, authorize the City of Santa Rosa to enter into an agreement with Pacific Gas & Electricity (PG&E) for the attachment of automatic gas and electricity meter reading equipment in support of the PG&E SmartMeter network.
11.3
BACKGROUND: On April 14, 2009 the Council, adopted a resolution approving a bike boulevard pilot project for Humboldt Street. One of the components of the pilot project is to prohibit left turns from College Avenue onto Humboldt Street. In addition, one of the suggestions heard at the Community Meeting was to test partial diversion at Pacific Avenue and Humboldt Street.
RECOMMENDATION: It is recommended by the Department of Public Works, that the Council approve the following: a resolution prohibiting left turn movements from College Avenue onto Humboldt Street; and a separate resolution for the intersection of Humboldt Street and Pacific Avenue prohibiting left turns and north south through movements by vehicles on Humboldt Street at the intersection.
11.4
BACKGROUND: On November 3, 2009, the Council received the Fall Financial Update from City staff which highlighted the City's annual structural deficit in the General Fund. Among the strategies for fixing the deficit were to make on-going reductions, as well as using one-time program and project reductions to build back reserves. Staff has developed a list of one-time reductions and savings totaling $2,279,600 that will be used to restore General Fund reserve levels to an amount closer to the minimum levels required by City Council policy for FY 2009/10.
RECOMMENDATION: It is recommended by the Finance Department and the City Manager's Office that the Council, by resolution, 1) restore General Fund reserves in FY 2009/10 by reducing or eliminating several General Fund programs and CIP Projects in the amount of $2,089,600; and 2) extend the Fire Department rolling brownout to a full year in the amount of $190,000, pending successful completion of the meet and confer process.
11.5
BACKGROUND: This past summer, Council adopted its annual Council goals and the City hosted a two-day strategic planning summit in October to focus community priorities. Out of this process came seven focus areas, Economic Development was ranked as the number one focus area reflected in the following goal statement: “Develop and implement and aggressive and consistent economic development plan that balances business and environment.” Staff is providing Council with an Economic Development Program update that includes a Santa Rosa market and demographic information along with potential aggressive economic development recommendations for consideration.
RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that Council, by motion, receive the Economic Development Program update and provide staff direction on aggressive programmatic focus areas.
5:00 PM
PUBLIC HEARING
11.6
BACKGROUND: In 2004, the Council certified the Stony Point Road Reconstruction and Widening Project Final Subsequent Environmental Impact Report (EIR) with a Statement of Overriding Considerations for the unavoidable adverse impacts and authorized the Department of Public Works to proceed with design and right of way acquisition. The City of Santa Rosa is proceeding with acquisition of property for Phase 2 of the Stony Point Road Widening Project from Sebastopol Road south to Hearn Avenue. When completed, the Project will provide increased capacity, reduce stops and traffic delays, and improve traffic flows. This will improve the traffic service level; reduce air pollutant emissions, noise generation and energy consumption at one of the City's major congestion points. The addition of bike lanes and sidewalks will also improve bicycle and pedestrian safety along the Stony Point Road corridor. The City has already acquired 6 residential structures from willing sellers. The City will be acquiring a total of 13 properties that are occupied by 17 households and one business. Of those 18 units, 12 are tenant-occupied, five are owner-occupied and one is a leased business. All these occupants will be required to relocate as a result of the Project. In February 2009, the Council approved Resolution No. 27307 adopting a Last Resort Housing Plan for Phase 2 of the Stony Point Road Widening Project. The adopted Last Resort Housing Plan authorizes the City to offer displaced homeowners an amount up to a 20% down payment for replacement housing tied to the value the Most Comparable Replacement Dwelling as established by the Housing Valuation Study prepared for the project. The Last Resort Housing Plan is an element of the Stony Point Road Relocation Impact Study and Last Resort Housing Plan.
RECOMMENDATION: It is recommended by the Public Works Department that the Council, by resolution, adopt the Stony Point Road Relocation Impact Study and Last Resort Housing Plan.
12.
17
PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker's Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 2009 SONOMA COUNTY SUMMER YOUTH JOBS PROGRAM - SUMMARY REPORT
13.2 LIVABLE PLACES UPDATE - NOVEMBER 2009
13.3 LOCAL GOVERNMENT COMMISSION REPORTS - NOVEMBER 2009
14.
18
MAYOR'S/COUNCILMEMBERS' REPORTS
15.
19
CITY MANAGER'S/CITY ATTORNEY'S REPORTS
16. [IF NEEDED] - ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEMS(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
17.
20
ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
December 22 No City Council Meeting
December 29 No City Council Meeting
January 5
Study Session - Revenue
Study Session - Structure of County's Landfill Process
Report - Medical Cannabis Dispensary Appeal
Report - North Bay Franchise Extension
Public Hearing -- "Superior Design" Text Amendments
January 12
Staff Briefing - Low Impact Development Prioritization Letter
Consent - JAG Civilian Grant
Report - Streets & Roads Program Assessment
Report - 2010 Budget Guidelines
Public Hearing - Sonoma Highway Rezoning
Public Hearing - Fairgrounds Rezoning
January 19 No City Council Meeting
January 26
Study Session - Transit Mall Relocation During Construction
Consent -- Procurement of Three Gasoline Hybrid Electric Transit Buses
Report - Outlining Plan for 2010 Area
Public Hearing - FY 2010/11 Budget Priorities
February 16 No City Council Meeting
Pending: Consent - Agreement with County Regarding AB811
Report - Taxi Cab Regulations
Report - Burbank Avenue Utilities Certificate
Report - Lobbyist Registration Independent Campaign Disclosure
Public Hearing - Stony Point Road Underground Utility District
Public Hearing - Stony Point Road Reconstruction and Widening Project, Supplement to the Environmental Impact Report
MEETINGS FOR THE WEEK OF DECEMBER 14, 2009
December 16 Luther Burbank Home & Gardens Board, 9:00 AM, Finley Community Center, 2060 West College Avenue
December 17 Board of Public Utilities, 1:30 PM, City Hall - 100 Santa Rosa Avenue, City Council Chamber
Design Review Board, 2:00 PM, City Hall - 100 Santa Rosa Avenue, Room 7
Bicycle & Pedestrian Advisory Board, 4:00 PM, Transit Operations Building
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk's Office at 543-3016 one week prior to the meeting.
Meeting information can also be accessed via the internet at http://srcity.org