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| Agendas/Packets/Minutes |
COUNCIL AGENDA AND SUMMARY REPORT
REGULAR MEETING
CITY HALL, 100 SANTA ROSA AVENUE
DECEMBER 4, 2007
1:30 P.M. (MAYOR’S CONFERENCE ROOM, ROOM 10)
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1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) AND ADJOURNMENT TO CLOSED SESSION(S) IN MAYOR’S CONFERENCE ROOM2.1 CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION
(Subdivision (a) of Government Code section 54956.9)
Copenhagen Utilities and Construction, Inc. v. City of Santa Rosa; Solano County Superior Court Case No. FCS026324.
2.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Fran Elm, Employee Relations Manager; Karen Walker, Human Resources Director
Employee Organizations: Santa Rosa City Employees Association (SRCEA) representing Units 4 (Support Services), 6 (Professional) and 7 (Technical) and Operating Engineers Local 3 representing Unit 3 (Maintenance)
2.3 ADJOURN CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN CITY COUNCIL CHAMBER
2:00 P.M. (COUNCIL CHAMBER)
3. STUDY SESSION(S)
3.1
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STUDY SESSION ON PUBLIC PARTICIPATION AND PUBLIC MEETING TIMES
The Council has requested an analysis of the City's Board and Commission meeting times as part of its efforts to maximize opportunities for effective public participation and to receive input on City issues, services, and projects. Board and Commission membership was consulted in developing the analysis. The results will be presented to Council for discussion and possible staff direction on optimizing the participatory process.
3.2
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(2:30 P.M.) – BUDGET DEFICIT REDUCTION OPTIONS
The purpose of this study session is to continue the discussion of General Fund deficit reduction options which was begun at the Fall Financial Update study session on November 6th. At that time, staff presented an economic outlook and updated General Fund Five-Year Forecast which highlighted a structural deficit. To address the deficit, staff provided a list of recommended expenditure reductions and revenue options. In response to Council and public comments, additional information has been compiled and will be presented on a number of the options discussed at the Fall Financial Update study session. Additionally, the options not previously discussed will be reviewed. This item is being presented for informational purposes only and requires no action on the Council's part. The Council may ask questions and discuss these matters.
3.3 ADJOURN STUDY SESSION(S)
4:00 P.M. (CITY COUNCIL CHAMBER)
4.
3
ANNOUNCEMENT OF ROLL CALL
5.
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REPORT, IF ANY, ON STUDY SESSION(S) AND CLOSED SESSION(S)
5
Acknowledge Jack Osborne's 85th Birthday
6.1
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PRESENTATION – HIGHLIGHTING SOLAR INSTALLATIONS IN SANTA ROSA
6.2
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PRESENTATION – NORTH BAY CORPORATION – NEW RECYCLING PROGRAMS
6.3
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PROCLAMATION – LIGHT UP A LIFE WEEKEND, DECEMBER 8-9, 2007
PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened.
PUBLIC COMMENTS ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 12.
7. STAFF BRIEFINGS
This time is reserved for City staff to brief the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration.
7.1
Staff will update the Council on the recent installation of a new assisted listening system recently installed in the Council Chamber, which is an improved and newer technology than the existing listening devices.
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APPROVAL OF MINUTES – OCTOBER 16, 2007, OCTOBER 23, 2007 AND OCTOBER 30, 2007 REGULAR MEETING MINUTES
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STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10.
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CONSENT ITEMS
10.1 MOTION – CONTRACT EXTENSION - DOCUMENT REPRODUCTION SERVICES
This motion, recommended by the Administrative Services Department, extends Contract No. 04-6766 for document reproduction services with Green Tara, Inc., DBA Clone Digital Print and Copy, Santa Rosa, California, for an additional one-year term, with an adjustment in contract unit prices. The total amount of the contract extension is $255,000.
10.2. MOTION – PROFESSIONAL SERVICES AGREEMENT TO PREPARE A FEASIBILITY STUDY FOR A BIKE AND PEDESTRIAN CROSSING OVER HIGHWAY 101
This motion, recommended by the Public Works Department, approves a professional services agreement with Steven Grover and Associates of Berkeley, California, in the amount of $117,598 for the preparation of a feasibility study for a bike and pedestrian crossing over Highway 101. The proposed crossing would connect the future SMART transit station on the west side of Highway 101 to the Santa Rosa Junior College Campus on the east side of Highway 101.
10.3 MOTION - KAWANA SPRINGS #6 PARK DEVELOPMENT AGREEMENT
This motion, recommended by the Recreation and Parks Department, would authorize the Mayor to sign the Agreement for Development, Construction of Improvements and Dedication of Parcel A in Connection with Kawana Springs #6 Subdivision.
10.4 RESOLUTION – AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO CREATE THE JOB CLASS OF SAMPLE COLLECTION AND PREPARATION TECHNICIAN
This resolution, recommended by the Human Resources Department, amends the City’s Classification and Salary Plan by creating the job class of Sample Collection and Preparation Technician, with a salary range of $3,688 – $3,870 – $4,063 – $4,269 – $4,481 per month, to be placed in Unit 7, Technical.
This resolution, recommended by the Community Development Department, authorizes submission of a grant application to the Preserve America Grant Program for funding in the amount of $20,000 for development of a Heritage Tourism and Wayfinding Master Plan for the downtown core and authorizes the Director of Community Development and/or his designee to conduct research and execute all documents necessary to complete the application. Department funds and in-kind services will be used for the 50% local match.
10.6 ORDINANCE ADOPTION – VOLUNTARY CAMPAIGN SPENDING LIMITS – CITY COUNCIL ELECTIONS
This ordinance, introduced at the Council’s November 13, 2007 regular meeting, amends the City Code Chapter 10-33, “Public Financing of Council Election Campaigns,” by adding provisions for a $45,000 voluntary campaign spending limit for the 2010 Council election and making miscellaneous administrative changes.
10.7 ORDINANCE ADOPTION – REZONING OF PROPERTY AT 610 LOS ALAMOS ROAD (LOS ALAMOS ROAD SUBDIVISION)
This ordinance, introduced at the Council’s November 13, 2007 regular meeting, rezones the property at 590-610 Los Alamos Road to the RR-20-SR zoning district.
10.8 ORDINANCE ADOPTION – UTILITIES 2007 RATE INCREASE REPORT
This ordinance, introduced at the Council’s November 13, 2007 regular meeting, increases potable water service charges and rates by 9% on January 4, 2008, by 9% on January 1, 2009, establishes recycled water service charges and rates effective October 1, 2008, and increases recycled water service changes and rates by 9% on January 1, 2009.
11. REPORT ITEMS
11.1
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REPORT – PROGRESS REPORT AND UPDATE ON 2008/2009 WORK PLANS FOR CITY COUNCIL GOALS AND STRATEGIES
BACKGROUND: The City Council adopted its City Council Goals and Strategies for 2007/2008 and 2008/2009. Work Plans for each of the goals and strategies were also developed and reviewed and approved by the Council in August of this year.
These combined documents have been used to guide the distribution of resources through the budget process and to the assignment of staff resources and time. The conveners for each goal and strategy have compiled the first progress report and update for the City Council to review.
Highlights of Work Plans for Council Goals and Strategies are:
1. Creating a Vital Downtown
2. Thriving Diverse, Healthy, and Safe Neighborhoods
3. Open Space and Recreational Activities
4. Creating Additional Transportation Alternatives
5. Creating a More Inclusive Community
6. Deliver a Safe and Efficient Transportation System
7. Develop Regional Gang Prevention and Intervention
8. Maintain a Leadership Role in the Region for Environmental Initiatives
9. Promote a Healthy and Growing Economic Base
10. Provide Resources for Seniors and Youth
11. Organizational Priorities
RECOMMENDATION: No action is required. It is requested that the City Council review and, by motion, receive this report.
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REPORT – APPROPRIATION OF FUNDING FOR A PLACE TO PLAY PHASE II
BACKGROUND: This item requests an appropriation of funding from unappropriated FY08-09 park development fees in Zone #1 Northwest area, for earthwork for A Place to Play – Phase II. This additional earthwork was not anticipated in the original construction contract.
RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, authorize the Director of Finance to increase funding for Contract Number 07-787, A Place to Play – Phase II, account No. 8421, in the amount of $805,000, with the source of additional funds to be Fund 246, FY08-09 park development fees from Zone #1 (Northwest area) not yet appropriated.
11.3
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REPORT – SANTA ROSA URBAN REUSE PROJECT
BACKGROUND: The Board of Public Utilities conducted two study sessions in November 2007 and considered information from predesign and environmental studies. The Board has identified Phase 1 West as the preferred first phase of four eventual phases because of its water supply and financial benefits. The Board is scheduled to consider project approval on December 6, 2007, and requests Council input. Should the Board approve a project on December 6, the Board would recommend formal Council approval, which would be scheduled for consideration by Council on December 18, 2007.
RECOMMENDATION: The Utilities Department recommends that the Council review and provide comment to the Board of Public Utilities on the selection of Phase 1 West as the preferred project alternative.
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REPORT – AUTHORIZATION FOR SUBMITTAL OF THE REPORT OF WASTE DISCHARGE/APPLICATION FOR NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM STORM WATER DISCHARGE PERMIT RENEWAL TO THE NORTH COAST REGIONAL WATER QUALITY CONTROL BOARD
BACKGROUND: This item is to inform the Council about the National Pollutant Discharge Elimination System (NPDES) Storm Water Discharge Permit renewal and to request formal approval for submittal of the storm water permit renewal application to the North Coast Regional Water Quality Control Board. The application for storm water permit renewal includes a Storm Water Management Plan for the City that has been revised after considering the effectiveness of current programs, input from City staff and management, community representatives and regulatory staff. This will be the third five-year storm water permit.
RECOMMENDATION: It is recommended by the Public Works and the Community Development Departments that the Council, by resolution, authorize the submittal of the Report of Waste Discharge/Application for National Pollutant Discharge Elimination System Storm Water Discharge Permit Renewal to the North Coast Regional Water Quality Control Board.
5:00 P.M.
(Between 6:00 and 7:00 P.M. the City Council Will Take a 30-Minute Dinner Break)
11.5
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PUBLIC HEARING – WILDFLOWER DEVELOPMENT REZONING --2285 & 2321 SAN MIGUEL AVENUE
BACKGROUND: On September 13, 2007 the Planning Commission voted 7-0 to approve a Tentative Map and Small Lot Conditional Use Permit for 27 lots for the properties, consisting of 3.47 acres, at 2285 & 2321 San Miguel Avenue. The Planning Commission also recommended that the Council approve a Mitigated Negative Declaration and rezone the properties from the Open Space Conservation District to the R-1-6 (Single Family) District.
RECOMMENDATION: It is recommended by the Planning Commission and the Department of Community Development that the Council, by resolution, adopt the Mitigated Negative Declaration for the proposed Wildflower Subdivision at 2285 & 2321 San Miguel Avenue and introduce an ordinance rezoning the properties to the R-1-6 (Single Family) District.
**11.6
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PUBLIC HEARING – REZONING AND APPEAL OF PLANNING COMMISSION DECISION--2261 & 2271 SAN MIGUEL AVENUE--TAPESTRY SUBDIVISION
BACKGROUND: On September 13, 2007 the Planning Commission voted 7-0 to approve a Tentative Map and Small Lot Conditional Use Permit for 29 lots. The Planning Commission recommended that the Council approve a Mitigated Negative Declaration and rezone 3.73 acres at 2261 & 2271 San Miguel Avenue from the Open Space Conservation (OSC) District to the R-1-6 (Single Family) District. Neighbors have appealed the Planning Commission action on the Tentative Map.
RECOMMENDATION: It is recommended by the Planning Commission and the Department of Community Development that the Council, by resolutions, deny the appeal and uphold the Planning Commission’s decision to approve a Tentative Map and Small Lot Conditional Use Permit and adopt the Mitigated Negative Declaration for the Tapestry Subdivision at 2261 & 2271 San Miguel Avenue; and introduce an ordinance to rezone the properties from OSC to R-1-6.
**11.7
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PUBLIC HEARING – REZONING AND APPEAL OF PLANNING COMMISSION DECISION—2181, 2191 & 2193 FRANCISCO AVENUE – KERRY RANCH I, II & III SUBDIVISIONS
BACKGROUND: On October 11, 2007 the Planning Commission voted 7-0 to approve three Tentative Maps, Kerry Ranch I, II & III, and three Small Lot Conditional Use Permits for the properties, consisting of 14.64 acres at 2181, 2191, & 2193 Francisco Avenue. The Planning Commission also recommended that Council approve a Mitigated Negative Declaration for the projects and rezone the properties from the Open Space Conservation District to the R-1-6 (Single Family) District. The proposed rezoning is consistent with the properties Low Density Residential General Plan designation.
RECOMMENDATION: It is recommended by the Planning Commission and the Department of Community Development that the Council, by resolutions, deny the appeal and uphold the Planning Commission’s decision to approve a Tentative Map and Small Lot Conditional Use Permit for the Kerry Ranch I Subdivision and adopt the Mitigated Negative Declaration for the Kerry Ranch I, II & III Subdivisions at 2181, 2191 & 2193 Francisco Avenue; and introduce an ordinance to rezone the property from OSC to R-1-6.
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PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk.
13. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
13.1 LOCAL GOVERNMENT COMMISSION REPORTS AND LIVABLE PLACES UPDATE, OCTOBER 2007
*13.2 MAP NOTIFICATION FOR KAWANA SPRINGS 6 SUBDIVISION
14. MAYOR'S/COUNCILMEMBERS’ REPORTS
14.1
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RESOLUTION PETITIONING CONGRESS FOR INITIATION OF IMPEACHMENT PROCEEDINGS
BACKGROUND: On September 25, 2007, members of the Resolution to Impeach Coalition displayed to the Council the signatures of 2,000 people requesting that the Council consider a resolution petitioning, on their behalf, that Congress initiate proceedings for the impeachment of President George W. Bush and Vice President Richard Cheney based upon various acts of malfeasance in violation of the Constitution. The Council directed staff to place the request on an upcoming agenda for consideration at a time when all members of the Council are expected to be present. The Coalition has submitted a resolution for Council consideration.
RECOMMENDATION: Action on the proposed resolution is a matter of Council discretion.
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CITY MANAGER'S/CITY ATTORNEY’S REPORTS
16. [IF NEEDED] – ANNOUNCEMENT OF ADDITIONAL CLOSED SESSION ITEM(S), ADJOURNMENT TO CLOSED SESSION(S), RECONVENEMENT TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY
17.
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ADJOURNMENT OF MEETING
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
UPCOMING MEETINGS
December 11 Study Session – Code Enforcement
Staff Briefing – Community Brand Map Effort
Report – White House Site RFP/RFQ
Report – Parking Code Revisions
Public Hearing – Appeal of Utility Certificate
Council Reorganization: Vice-Mayor Election
December 18 Study Session –Field Tour of Courthouse Square Recirculation
Study Session – Affordable Housing Production
Report – Decision on Santa Rosa Urban Reuse Project
Report – ITS System Installation on College Avenue
Report – Alderbrook Neighborhood Traffic Calming
Report – Budget Reductions
Public Hearing – Sewer Annexations
Public Hearing – Green Building Ordinances
Pending Joint Study Session – Community Advisory Board
Study Session – Sidewalk Repairs (January)
Staff Briefing – Industry Workshop on Water Service Construction
Standards
Staff Briefing – California Tiger Salamander Update
Measure M Cooperative Agreements for Mendocino Avenue
And JC Overcrossing
Process for Appointment to Council in the event of a Vacancy
MEETINGS FOR THE WEEK OF DECEMBER 3, 2007
December 3 Water Advisory Committee, Estuary Room (LTP)
December 4 Downtown Committee, City Hall, Room 10
December 5 Cultural Heritage Board, Community Dev. Conf. Room 7
December 6 Board of Public Utilities, Council Chamber
Design Review Board, City Hall, Room 7